REGIONAL COUNCIL MINUTES Wednesday, December 8, 2010 The Inaugural Meeting of the Council of the Regional Municipality of Waterloo for the term 2010- 2014 was held in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, commencing at 7:30 p.m. The meeting was called to order by K. Fletcher, Regional Clerk as Presiding Officer, in the presence of the Honourable Justice Mr. Patrick J. Flynn, Regional Chair K. Seiling, Regional Councillors, M. Murray, Chief Administrative Officer and Guests. CLOSED SESSION MOVED by B. Halloran SECONDED by J. Haalboom THAT a closed meeting of Council be held on December 8, 2010 at 6:00 p.m. in Waterloo County Room, in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) labour relations related to contract negotiations CARRIED MOVED by T. Galloway SECONDED by J. Wideman THAT Council reconvene in Open Session. CARRIED The meeting opened with the singing of “O Canada” with music provided by members of the Brass Players Anonymous. Regional Clerk K. Fletcher acknowledged the participation in this evening’s proceedings of Piper, Staff Sgt. (Ret’d) Nigel Moore, Waterloo Regional Police Services and the Brass Players Anonymous. Regional Clerk K. Fletcher read the Certificate of Qualification of the Regional Chair and the elected Regional Councillors as follows: Regional Chair: Ken Seiling Regional Councillors - Cambridge: Jane Brewer and Claudette Millar Regional Councillors – Kitchener: Tom Galloway, Jean Haalboom, Geoff Lorentz and Jim Wideman Regional Councillors – Waterloo: Jane Mitchell and Sean Strickland Regional Clerk K. Fletcher read the Certificate of Qualification from the Area Municipalities designating the Area Mayors to Regional Council. The list is as follows: Council Minutes - 2 - 10/12/08 City of Cambridge – Doug Craig City of Kitchener – Carl Zehr City of Waterloo – Brenda Halloran Township of North Dumfries – Robert Deutschmann Township of Wellesley – Ross Kelterborn Township of Wilmot – Les Armstrong Township of Woolwich – Todd Cowan The Honourable Mr. Justice Patrick J. Flynn administered the Declaration of Office to Regional Chair Ken Seiling. Justice Flynn then placed the Chain of Office on Regional Chair Seiling. The Regional Clerk presented the gavel to the Regional Chair who then assumed the Chair. The Honourable Mr. Justice Flynn administered the Declaration of Office to members of Council, all of whom were present. He then provided congratulations to all members of Council and provided remarks on the evening and the history of the court system in Waterloo Region and Waterloo County prior to that. Regional Chair Seiling thanked the Honourable Mr. Justice Flynn for his participation in the evening’s proceedings. He also acknowledged the presence of family members and friends, former members of Regional Council and Senior Staff members of the Region of Waterloo. Regional Chair Seiling then gave his Inaugural Address, a copy of which is appended to the original minutes. Regional Chair Seiling thanked everyone for coming this evening and invited everyone to partake of refreshments in the main foyer following the adjournment. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT None declared. REPORTS Regional Chair: RC-11-001: Meeting Schedule and Appointments MOVED by J. Wideman SECONDED by J. Brewer 1. That Regional Council approve the schedule of meetings for 2011 attached as Appendix ‘A’ to report RC-11-001, and 2. That Regional Council approve the following appointments: Planning and Works Committee (PW): All members of Regional Council Chair: Councillor Jim Wideman Vice-Chair: Councillor Geoff Lorentz Community Services Committee (CS): 894363 Council Minutes - 3 - 10/12/08 All members of Regional Council Chair: Councillor Sean Strickland Vice-Chair: Councillor Jane Mitchell Administration and Finance Committee (A&F): All members of Regional Council Chair: Councillor Tom Galloway Vice-Chair: Councillor Carl Zehr Budget Committee: All members of Regional Council Chair: Councillor Tom Galloway, Chair A&F Committee Vice-Chair: Councillor Carl Zehr, Vice-Chair A&F Committee Audit Committee: Chair: Councillor Tom Galloway, Chair A&F Committee Members: Councillor Carl Zehr, Vice-Chair A&F Committee Councillor Sean Srickland, Chair CS Committee Councillor Jim Wideman, Chair PW Committee Regional Chair Ken Seiling Waterloo Regional Police Services Board: Council: Regional Chair Ken Seiling (ex-officio) Councillor Jane Brewer Councillor Tom Galloway Citizen: Kim Denouden Grand River Conservation Authority: Council: Councillor Les Armstrong Councillor Todd Cowan Councillor Rob Deutschmann Councillor Jean Haalboom Councillor Ross Kelterborn Councillor Geoff Lorentz Councillor Claudette Millar Councillor Jane Mitchell Citizens: Jan d’Ailly Warren Stauch Library Committee: Councillor Les Armstrong Councillor Todd Cowan Councillor Rob Deutschmann 894363 Council Minutes - 4 - 10/12/08 Councillor Ross Kelterborn Regional Chair Ken Seiling Licensing and Retail Committee: Councillor Les Armstrong Councillor Doug Craig Councillor Geoff Lorentz Councillor Jane Mitchell Councillor Jim Wideman Regional Chair Ken Seiling (ex-officio) Trees By-law Exception Committee: Councillor Les Armstrong Councillor Todd Cowan Councillor Rob Deutschmann Councillor Jean Haalboom Councillor Ross Kelterborn Councillor Jim Wideman Regional Chair Ken Seiling Jack Young Civic Award Committee: Councillor Jane Brewer Councillor Tom Galloway Councillor Sean Strickland Councillor Jim Wideman Councillor Carl Zehr Regional Chair Ken Seiling Waterloo Region Crime Prevention Council: Councillor Todd Cowan Councillor Jane Mitchell Regional Chair Ken Seiling (ex-officio) Ecological and Environmental Advisory Committee (EEAC): Councillor Claudette Millar Employment and Income Support Community Advisory Committee (EISCAC): Councillor Jane Mitchell Region of Waterloo History Museum Steering Committee: Councillor Les Armstrong Councillor Jane Brewer Councillor Tom Galloway Councillor Jean Haalboom Councillor Claudette Millar Councillor Jane Mitchell 894363 Council Minutes - 5 - 10/12/08 Councillor Sean Strickland Regional Chair Ken Seiling Heritage Planning Advisory Committee: Councillor Jean Haalboom Public Art Advisory Committee: Councillor Jean Haalboom Councillor Brenda Halloran Region of Waterloo Community Housing Inc. (ROWCHI): Councillor Tom Galloway Councillor Sean Strickland Councillor Jim Wideman Waterloo Region Housing Operations Advisory Committee: Appointment Pending Waterloo Region Community Housing Advisory Committee: Councillor Les Armstrong Councillor Brenda Halloran Water Efficiency Advisory Committee (WEAC): Councillor Les Armstrong Councillor Tom Galloway Councillor Claudette Millar Councillor Jim Wideman Regional Chair Ken Seiling Specialized Transit Services Advisory Committee: Councillor Jean Haalboom Grand River Accessibility Advisory Committee (GRAAC): Councillor Jean Haalboom Kissing Bridge Trailway Advisory Committee: Councillor Todd Cowan Waterloo Regional Airport Aeronautical Noise Management Committee: Councillor Geoff Lorentz 894363 Council Minutes - 6 - 10/12/08 Grand River Hospital: Appointment pending St. Mary’s Hospital Board of Trustees: Councillor Todd Cowan University of Waterloo Board of Governors: Regional Chair Ken Seiling (ex-officio) Wilfrid Laurier University Board of Governors: Councillor Jim Wideman Waterloo Regional Heritage Foundation: Councillor Tom Galloway Regional Chair Ken Seiling (ex-officio) Region of Waterloo Arts Fund: Councillor Jean Haalboom Regional Chair Ken Seiling (ex-officio) CARRIED OTHER BUSINESS a) T. Galloway brought forward a motion from the closed session. MOVED by T. Galloway SECONDED by L. Armstrong THAT the Regional Municipality of Waterloo approve the Memorandum of Agreement with the National Automobile Aerospace, Transportation and General Workers Union of Canada, CAW – Canada on behalf of members of CAW Local 1106 employed in the Community Support Services - Senior’s Services Division which includes Sunnyside Home, for the period January 1, 2010 to December 31, 2012. CARRIED b) T. Galloway requested S. Strickland and J. Wideman to join him at the podium. They gave a special presentation to Regional Chair Ken Seiling in honour of his 25 years as Regional Chair. A copy of the presentation is appended to the original minutes. They presented him with an anniversary clock to commemorate this special occasion. Regional Chair Seiling thanked everyone for this special memento. 894363 Council Minutes - 7 - 10/12/08 ENACTMENT OF BY-LAWS – (FIRST, SECOND & THIRD READINGS) MOVED by C. Zehr SECONDED by B. Halloran a) THAT a By-law to Provide for an Acting Chair be read a first, second and third time, finally passed and numbered 11-001 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. b) THAT a By-law to Confirm the Actions of Council of December 8, 2010 be read a first, second and third time, finally passed and numbered 11-002 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. CARRIED ADJOURN MOVED by J. Brewer SECONDED by B. Halloran THAT the meeting adjourn at 8:10 p.m. CARRIED REGIONAL CHAIR, K. Seiling REGIONAL CLERK, K. Fletcher 894363 REGIONAL MUNICIPALITY OF WATERLOO INAUGURAL COUNCIL AGENDA Wednesday, December 8, 2010 Closed Session - 6:00 p.m. Waterloo County Room Open Session - 7:30 p.m. Regional Council Chamber CALL TO ORDER – Kris Fletcher, Regional Clerk NATIONAL ANTHEM –