IMAGINE SCHOOLS Employee Handbook August 2019 THIS PAGE IS INTENTIONALLY LEFT BLANK Welcome to Imagine Schools! Dear Imagine Colleagues, On behalf of the entire Imagine Schools community, it is our honor and pleasure to welcome you as a member of the Imagine Schools family. We are pleased that you have chosen Imagine Schools as part of your professional path and wish you great success and joy at work. Imagine Schools is a unique organization of committed, caring, and highly talented individuals. Our focus is on helping parents educate their children. We need your help to achieve this goal by providing high-quality education that prepare students for lives of leadership, accomplishment and exemplary character. In the spirit of integrity, justice, and fun, we believe that you can contribute directly to Imagine Schools’ success, and trust that you will take pride in being a member of our family, knowing that the work we do every day is dedicated to developing the intellect and character of the children who attend our schools. We are confident that your employment here will be a challenging, enjoyable, and a rewarding experience. We encourage you to continuously learn, grow, and celebrate as your work has profound meaning and purpose. We are honored you have chosen us and look forward to the great things that you will accomplish. Yours truly, Barry Sharp Jason Bryant CEO and President CEO and President Imagine Schools Non-Profit, Inc. Imagine Schools, Inc. Table of Contents WHO WE ARE .......................................................................................................................................................................... 1 ABOUT THIS HANDBOOK ................................................................................................................................................................... 2 COMPANY POLICIES ................................................................................................................................................................. 4 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT ................................................................................................................................... 4 AMERICANS WITH DISABILITIES ACT (ADA) STATEMENT .......................................................................................................................... 4 POLICY AGAINST UNLAWFUL HARASSMENT, DISCRIMINATION AND RETALIATION ......................................................................................... 5 GRIEVANCE PROCEDURES .................................................................................................................................................................. 6 ANTI-RETALIATION POLICY ................................................................................................................................................................. 7 CONFLICT OF INTEREST ...................................................................................................................................................................... 7 CONFIDENTIAL NATURE OF WORK ....................................................................................................................................................... 8 OUTSIDE EMPLOYMENT ..................................................................................................................................................................... 8 WORK PRODUCT OWNERSHIP ............................................................................................................................................................ 9 WHISTLEBLOWER PROTECTION ........................................................................................................................................................... 9 WORKPLACE BULLYING ..................................................................................................................................................................... 9 EMPLOYMENT PRACTICES...................................................................................................................................................... 11 AT-WILL EMPLOYMENT ................................................................................................................................................................... 11 EMPLOYMENT CATEGORIES .............................................................................................................................................................. 11 FLSA Classifications .............................................................................................................................................................. 11 Job Classifications ................................................................................................................................................................. 11 PERSONNEL FILES ........................................................................................................................................................................... 12 COMPENSATION AND BENEFITS ............................................................................................................................................ 13 COMPENSATION ............................................................................................................................................................................ 13 Payment of Wages, Pay Periods, and Pay Distributions ....................................................................................................... 13 Salary Advances ................................................................................................................................................................... 13 Payroll Deductions ................................................................................................................................................................ 13 Payroll Direct Deposit ........................................................................................................................................................... 13 Lost or Stolen Paycheck ........................................................................................................................................................ 14 Access to the Employee Self Service ......................................................................................................................................... Overtime Pay ........................................................................................................................................................................ 14 Recording of Time................................................................................................................................................................. 15 Meal and Rest Periods .......................................................................................................................................................... 15 Travel and Expense Reimbursement .................................................................................................................................... 16 PAID TIME OFF .............................................................................................................................................................................. 16 Vacation ............................................................................................................................................................................... 16 Personal Time ....................................................................................................................................................................... 17 Bereavement Leave .............................................................................................................................................................. 17 Holidays ................................................................................................................................................................................ 18 Sick Leave ............................................................................................................................................................................. 18 EMPLOYEE BENEFITS ............................................................................................................................................................. 19 WHO IS ELIGIBLE?.......................................................................................................................................................................... 19 HEALTH, WELFARE, AND RETIREMENT BENEFITS .................................................................................................................................. 19 WORKERS’ COMPENSATION INSURANCE ............................................................................................................................................. 20 CONTINUING BENEFITS PLAN COVERAGE (COBRA) .............................................................................................................................. 20 TIME AWAY FROM WORK...................................................................................................................................................... 21 LEAVE UNDER THE FAMILY AND MEDICAL LEAVE ACT (FMLA)...............................................................................................................