SHIRE OF CARNARVON MINUTES ORDINARY COUNCIL MEETING 26 MAY 2015 CONFIRMATION OF MINUTES These minutes were confirmed by the Council on – ………………………………………………. As a true and accurate record ……………………………………………….. CHAIRMAN SHIRE OF CARNARVON DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application. Gary Martin ACTING CHIEF EXECUTIVE OFFICER 2 TABLE OF CONTENTS TO MINUTES – 26 MAY 2015 1.0 ATTENDANCES & APOLOGIES : 2.0 PUBLIC QUESTION TIME : 3.0 DECLARATIONS OF INTEREST: 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN: 5.0 CONFIRMATION OF MINUTES: Minutes of Meeting held on Tuesday 28 April 2015 ................................................................ 6 6.0 PETITIONS AND MEMORIALS: 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION: 8.0 DEPARTMENTAL REPORTS: 8.1 GOVERNANCE 8.1.1 Actions Performed Under Delegated Authority – May 2015 ......................................................6 8.1.2 Lyndon Land Conservation District Committee – Nomination ....................................................9 8.1.3 Delegation Register – Review ................................................................................................... 12 8.1.4 Proposed Transfer of Management Order – Coral Bay Airstrip ............................................... 14 8.1.5 Carnarvon Land Conservation District Committee – Nomination ............................................ 20 8.1.6 Cyclone Olwyn – Further Actions ............................................................................................. 22 8.1.7 Kenya Enforcement .................................................................................................................. 26 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment – April 2015 .......................................................................................... 28 8.2.2 Management Report – April 2015 ............................................................................................ 30 8.2.3 Investments – April 2015 .......................................................................................................... 33 8.2.4 Carnarvon Speedway Club – Absorption of Legal Fees – Lease Agreement ............................ 35 8.2.5 Differential Rates ...................................................................................................................... 37 8.2.6 Carnarvon Airport Fees and Charges ........................................................................................ 43 3 8.3 DEVELOPMENT SERVICES 8.3.1 Traders Licence within Robinson Street – Norwest Surfstore .................................................. 47 8.3.2 Alfresco Dining within Robinson Street Road Reserve – Galleon Coffee Shop ........................ 55 8.3.3 Town Planning Scheme No. 10 – Amendment 71 - Initiation .................................................. 64 8.3.4 Gascoyne Regional Investment Blueprint – Review of ............................................................ 71 8.3.5 Proposed Policy – Mobile Trading in Public Places .................................................................. 75 8.4 INFRASTRUCTURE SERVICES No Report 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN: 9.1 Use of ABS Statistics ‘Population by Count’ in Preference to ‘Population by Residence (Cr A Fullarton) ........................................................................................................... 78 9.2 Preparation of a Shire of Carnarvon Sustainability Strategy ...................................................... 81 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL: 11.0 DATE OF NEXT MEETING: The next meeting of Council will be held on Tuesday 23 June 2015 at Bills Tavern, Coral Bay commencing at 10.30am. 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC: 12.1 Tender Award – RFT 03/2015 – Contract Environmental Health Services ........................... 86 13.0 CLOSE: 4 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE NEW COUNCIL CHAMBERS, STUART STREET, CARNARVON ON TUESDAY 26 MAY 2015 The meeting was declared open at 8.30am 1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE: Mr K Brandenburg ............................................................................................................................... President Mr N Ganzer .......................... Deputy Shire President/Councillor Town Ward(instantaneous communication) Ms J Nelson ...................................................................................................................... Councillor Town Ward Mr K Simpson ............................................................................................................ Councillor, Coral Bay Ward Mrs N McMahon .............................................................................................................. Councillor, Town Ward Dr A Fullarton ............................................................................................. Councillor, Gascoyne/Minilya Ward Mr G Martin ......................................................................................................... Acting Chief Executive Officer Mr J Nuttall ........................................................................................... Executive Manager Corporate Services Mr R Paull ........................................................................................ Executive Manager, Development Services Mr M Hudson .................................................................................. Executive Manager, Infrastructure Services Mr M Shepherd ..................................................................................................................... Manager, Planning Mr T Roberts ............................................................................................................................... Planning Officer Mr D Wallace ........................................................................................................ Environmental Health Officer Mrs D Hill ................................................................................................................................. Executive Officer Press ................................................................................................................................................................... 1 Observers ........................................................................................................................................................... 4 Leave of Absence ............................................................................................................................................ Nil Apologies .............................................................................................................................................. Cr March 2.0 PUBLIC QUESTION TIME: Nil 3.0 DECLARATIONS OF INTEREST: Cr Simpson (Proximity Interest) – Item 8.1.7 - Kenya Enforcement Cr Brandenburg (Financial/Indirect Interest) – Item 8.1.7 - Kenya Enforcement Cr Nelson (Impartiality Interest) – Item 8.2.4 - Carnarvon Speedway Club – Absorption of Legal Fees – Lease Agreement Cr Nelson (Impartiality Interest) – Item 8.3.1 - Traders Licence within Robinson Street – Norwest Surfstore 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION: Nil 5 5.0 CONFIRMATION OF MINUTES: 5.1 ORDINARY MEETING OF COUNCIL- 28 APRIL 2015 FC 1/5/15 COUNCIL RESOLUTION Cr Fullarton/Cr Simpson That the minutes of the Ordinary Meeting of Council held on 28 April 2015 be confirmed as a true record of proceedings. CARRIED F6/A0 6.0 PETITIONS AND MEMORIALS Nil 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION: The Shire President advised that the recent announcement by the State Government that Carnarvon Community College will receive $17.6 million for long-awaited Stage 2, which will involve completion of the primary school facilities through provision of a mix of new and refurbished buildings and a new kindergarten to Year 12 administration building is welcome news. However, Council will continue to be proactive in urging the State Government to provide further funding to enable this project to come to fruition and be finalised. The local member, the Hon Vince Catania is to be commended