Planning Considerations: Evacuation and Shelter-in-Place Guidance for State, Local, Tribal, and Territorial Partners July 2019 This page intentionally left blank. Planning Considerations: Evacuation and Shelter-In-Place Table of Contents BACKGROUND ...................................................................................................................... 1 Purpose ........................................................................................................................................ 1 Background ................................................................................................................................. 1 Roles and Responsibilities ........................................................................................................... 2 KEY CONCEPTS .................................................................................................................... 4 Zones ............................................................................................................................................ 4 Evacuation Transportation Models ............................................................................................ 4 Phases........................................................................................................................................... 5 Community Lifelines ................................................................................................................... 7 Characteristics of Evacuation and Shelter-In-Place ................................................................... 7 CRITICAL CONSIDERATIONS ..........................................................................................10 Accessibility ............................................................................................................................... 10 Children and Unaccompanied Minors ...................................................................................... 10 Contraflow Lane Reversal ........................................................................................................ 10 Correctional Facilities ............................................................................................................... 11 Domestic/Sexual Violence Shelters............................................................................................ 11 Evacuation Clearance Time ...................................................................................................... 12 Fuel Management ...................................................................................................................... 12 Homeless Populations ................................................................................................................ 13 Hospitals and Residential Medical Facilities ............................................................................ 14 Household Pets and Service Animals ........................................................................................ 14 Individuals with Access and Functional Needs ......................................................................... 15 Legal Requirements and Authorities ........................................................................................ 16 Mass Care & Sheltering Services .............................................................................................. 16 Population Assessment .............................................................................................................. 16 Terminology Used in Public Messaging .................................................................................... 17 Tourist Populations ................................................................................................................... 17 Tracking/Evacuee Accountability ............................................................................................. 17 Traffic Management .................................................................................................................. 18 Zonal Approach ......................................................................................................................... 18 PLANNING PRINCIPLES .....................................................................................................22 Defined Authorities ................................................................................................................... 22 Shelter-In-Place – First/Default Option .................................................................................... 22 Common Understanding ........................................................................................................... 22 Unified Coordination Process ................................................................................................... 23 Zone-based Operational Strategies ........................................................................................... 23 All-Hazard Planning ................................................................................................................. 23 Whole Community Approach ................................................................................................... 23 i Planning Considerations: Evacuation and Shelter-In-Place Flexibility and Scalability .......................................................................................................... 24 Critical Transportation Needs (CTN) ....................................................................................... 24 Service and Assistance Animals and Household Pets ............................................................... 24 Evacuee Tracking/Accountability ............................................................................................. 24 Mass Care .................................................................................................................................. 25 APPENDIX A. ACRONYM LIST ..........................................................................................26 APPENDIX B. TERMINOLOGY ..........................................................................................28 APPENDIX C. AUTHORITIES .............................................................................................32 APPENDIX D. JOB AIDS ......................................................................................................34 Command Job Aid..................................................................................................................... 34 Essential Elements of Information ............................................................................................ 37 APPENDIX E. EXECUTION CHECKLISTS .......................................................................43 ESF #1—Transportation (Evacuation and Shelter Phase) Checklist ...................................... 43 ESF #5—Information and Planning (Mobilization Phase) Checklist ...................................... 45 ESF #6—Mass Care, Emergency Assistance, Temporary Housing, and Human Services (Mass Care Phase) Checklist ..................................................................................................... 48 APPENDIX F. RESOURCES .................................................................................................50 Training Resources .................................................................................................................... 50 Other Resources ........................................................................................................................ 50 Federal Evacuation Support Resources .................................................................................... 50 APPENDIX G. USING THE SIX-STEP PLANNING PROCESS ........................................57 Step 1: Form a Collaborative Planning Team .......................................................................... 57 Step 2: Understand the Situation .............................................................................................. 58 Step 3: Determine Goals and Objectives................................................................................... 58 Step 4: Plan Development ......................................................................................................... 59 Step 5: Plan Preparation, Review, and Approval ..................................................................... 59 Step 6: Plan Implementation and Maintenance ....................................................................... 59 ii Planning Considerations: Evacuation and Shelter-In-Place Background Purpose This document supports state, local, tribal, and territorial partners in planning for evacuation and/or shelter-in-place protective actions.1 It summarizes characteristics that jurisdictions should consider when planning for evacuation and/or shelter-in-place operations and builds on Comprehensive Preparedness Guide (CPG) 101: Developing and Maintaining Emergency Operations Plans by providing unique considerations for development of evacuation and shelter- in-place plans.2 In addition, this document contains job aids and checklists that jurisdictions can customize to meet their needs for all disasters regardless of scale. Background Protective actions such as evacuation and shelter-in-place have become more important to emergency management operations in previous years, requiring a more comprehensive look at concepts and principles that plans should be built around