LOUIS VILLI: FREE PUBLIC LIBRARY BOARD OF TRUSTEES Regular meeting May 81 1918 in the Librarian's Office* Present: Smith, Young, Mull ins* Barker, Pov^era, Hemphill , Ray, Thalheimer, Ossruann, Straus, Bartholomew and Settle. In the absence of the president, the vice president presided® Later when the president appeared, he requested the vice president to continue in the chair. The minutes of the previous meeting were read and approved. The Secretary read a letter from Mr. Burlingame, Mayor's Sec- retary, announcing the following committees for 1918-19 appointed by the Mayor: April 11, 1918 Mr, George Tf Settle, Librarian Louisville Free Public Library, Louisville, Ky. My dear Sir:- Enclosed is a list of committee appointments made this day by the Mayor® Very:; truly yours (Signed) Burlingame Secretary to the Mayor EXECUTIVE COMMITTEE Smith Chairman Young Frank P. Straus Barker BUILDIHG COMMITTEE Prank P.Straus Chairman Mullins Thalheimer Ossm&nn FINANCE COMMITTEE Barker,Chairman Hemphill Pfirgst Ray LIBRARY COMMITTEE 'Young,Chairman Bartholomew Powers Powell The Executive Committee shall consist of the President of the Board and the Chairmen of the standing committees A communication from J . Pettus , Adjutant of the George B, Eastxn Camp, thank i rg the Board for the use of the Assembly Room for meetings of the chapter was read and ordered filed. The Secretary reported the death on March 17 of Minnie Lunn, assistant in the Order Department * Miss Lunn was connected with « the Library since April 261 1305* The question of erection of coal sheds and storirg of coal was deferred upon suggestion of Mayor Smith* The city is preparing to lay in coal and will .include the library. Letters from Judge Grubbs, William Shields , manager Beal Estate Department of the Mutual Life Insurance Company of New York, and Mr. Brent Altsheler asking to "be considered when the mortgage was renewed, were read and ordered filed. These letters brought up the question of the mortgage which is due June 1. This was discussed freely and upon motion of Dr. Mullins seconded by Judge Straus * the matter was referred to the Finance Committee with instruction' to make such recommendation for a meeting the same as in their judgment they thought best. Upon, motion this was approved. The Treasurer's report was submitted by Dr. Hemphill and upon motion was received and ordered filed. The report stated that there was a cash balance on May 1 of 116,690.58. To this was to be added §3*000 from rent Public Library building o ccup ied by Kaufman- Straus Company, making a total of $19,690,58, The report stated that the above amount included $5,000. received from the Fiscal Court'of Jefferson County for extension of library privileges to the county. The Librarian's report for April wa, r^H P WaS reaG> aPproved and ordered filed. It stated that the circulation for home use was 93 > 020 vol- umes , a decrease of 9*924 volumes as compared to the same month last year. This included J2,406 volumes circulated to adults and 40 ,614 to children. The report stated that 2,122 reference topics were looked up at the Main Library, 2,231 at the branches ana 3.312 at the high schools, a total of 7,665* Durirg the month 30 reading lists were compiled, 492 books and. magazines lent for home use and 499 pictures circulated. General Young stated that the contract between the Library Board' and the County of Jefferson for library privileges had been arranged. The contract was read a.nd upon motion of Col. Powers the same was approved and ordered to record: TO THE FISCAL COURT OP JEFFERSON COUNTY: We the undersigned, a special committee appointed by the Board of Trustees of the Louisville Free Public Library, are authorized to make the followirg contract with the Fiscal Court of Jefferson County: Upon payment of Five Thousand Dollars ($5»000.) each year beginning February 1 s 19.18, the Louisville, Free Public Library agrees to extend, library privileges to taxpayers and residents of Jefferson County 1) Place at the disposal of the taxpayers am resi- dents of Jefferson County the books of the Lou is- ville Free Public Library, including the use of the Circulation, Children's and Reference Depart- ments, and reading rooms of the Main library and eight branches under the same rules as govern the taxpayers and residents 0f the city. Two of the branches are exclusively for colored readers. 2) Establish white and colored branches or stations in towns and villages in Jefferson County, to be conducted through the Stations Department as similar branches or stations are conducted within the city. 3) Place- classroom collections in white and colored school buildings in Jefferson County, to be con- ducted through the Children's Department as class« room collections are conducted in school build- ings within the city. Respectfully submitted, { Signed ) Bennett H# Young Frank P. Straus Thomas A, Barker George T. Settle April 18, 1918 The following minutes of the meeting of the Building Com- mittee on May 2 in Mr . Cralle*s office were read: Called meeting of the Building Committee in the office of Lee F, Cralle, Sixth and Chestnut Streets, Thursday, May 2, 1918 at 4 p. m. Present: Straus , Thalheimer, Ossmann, Settle , Cralle. The meeting was called to take up the question of selling a few inches of the Highland Branch Library site to settle the difficulty that has arisen by the founda- tion wall of the building erected by Mr. Cralle extend- ing on library property one and a half inches (} , Mr. Cralle: offered to settle the matter by paying $25. far four inches. Mr, Straus and Thalheimer offered him one and a half inches for f23'» After debating the subject it was moved by Mr » Thalheimer and seconded by Mr * Os smarm that we convey to Mrs. Mary 1. Cralle three inches of the original survey for the sum of $25. Upon motion this was approved. Judge Straus told Mr. Cralle that the Committee ex- pec ted him to draw up the deed and other papers necessary and submit them, to him. for approval to be presented to the L i brar y Bo ard for f inal s. ppr 0 val and ad op t x an „ A fence is to be erected at thr. side and rear of "the Highland Branch Library. Mr . Cralle and Mr. Ossmann were appointed a committee to arrange for this, the expense to be equally divided between .Mr. Cralle and the Library. The se c0nd 1 ti0 ns wer e made par t of the c0 ntrac t. Upon motion the committee adjourned. MIIIUTES APPROVED (Signed) Frank P. Straus Chairman Building Committee Upon motion the action of the committee was approved. The Building Committee recommended that the request of Kauf- man Straus to break through the wai 1 on the south side of the Public Library build irg on the fifth floor in the rear for a window in the employees sick room be granted. Upon motion this was approved. The o following letter was received from the Kentucky Actuarial Bureau regarding the matter: May 8, 1918 Mr* Geo. T. Settle, Librarian C i ty # Dear Sir, KAUFMAN-STRAUS CO. Yours of the 6th instant, requesting pex\m.it for a window to be cut in the south wall of the fourth floor of the above building, received. There will be no objection to putting in this window provided same is a wired glass window in metal frame bearing label of the Underwritera' Laboratories* Yours truly, (Signed) 33. C. Knoop Branch Manager e The report of the Library Committee was considered item by i tern: The American Library Association War Service Committee asked the. Librarian to recommend someone for duty at the basr? hospital. He requested that leave of absence be granted for a. member of the staff to do this work and upon motion this was referred, to the President and the Librar i an. The recommendation that the Louisville Anzeiger, Louisville Argus, and Katholischer Glaubensbote, German newspapers, be continued on file in the Civics Room was approved. The Librarian stated that all pro-German and anti-American-books has been removed from -the Thrives, placed in boxes and stored in the attic for the period of the war, and that the books in German had been removed.-from the Open Shelf Room to the stacks to be given out when called for* This was approved. The Librarian/ e report showing an expenditure of $6,563.57 was approved . This included the pay roll, $4, l65«l3, which had e been approved by the Chairman of the Library Committee and paid, and the mo nth1y bills amo un ti ng to $ 213 9 8«3 9 covered by vou ch er 6376 and checks 8702 to -?%2 inclusive; Ame r ic an Bo ok Co. $ 62 .89 Anderson and Co., A. J. 7 12 Arctic Ice Co„ 5 90 Atlas Coal Co, 79 17 Belknap Hardware and Mfg. Co* 10 50 Birkel and Sons, L. 2 00 Bland Electric Co. 8 00 Bonkofsky, Henry V. ' 2 50 Boston Book Co. 8 78 Bowman, Hite Le 15 88 Brothers of the book 2 00 Browder and Hoskina l6l 20 Brown, Nicholas L. 5 55 Burroughs Adding Machine Co, 4 00 Bywater Bros* 11 10 Caron Directory Co, 70 40 Carter Dry Goods Cos 12 65 Caufield and Shook 3 CI egg and Co., EaAe 6 40 Crescent Hill Ice Co , 1 30 Cumberland Telephone and Telegraph 'Co. 30 3 5 Diem and Wing Paper Co.