Public Document Pack SOUTH LAKELAND DISTRICT COUNCIL South Lakeland House Kendal, Cumbria LA9 4UQ www.southlakeland.gov.uk You are requested to attend a meeting of the Cabinet on Wednesday, 29 May 2013, at 10.00 am in the District Council Chamber, South Lakeland House, Kendal Friday, 17 May 2013 Debbie Storr, Director of Policy and Resources (Monitoring Officer) For all enquiries, please contact:- Committee Administrator: Inge Booth Telephone: 01539 793190 e-mail: [email protected] AGENDA Page Nos. PART I Standing Items/Monitoring Reports 1 APOLOGIES To receive apologies for absence, if any. 2 CABINET EXECUTIVE DECISIONS 1 - 4 To authorise the Chairman to sign, as a correct record, the Executive Decisions made by Cabinet on 10 April 2013 (copy attached). 3 DELEGATED EXECUTIVE DECISIONS 5 - 10 To receive the Delegated Executive Decisions made by Portfolio Holders or Officers on 28 March, 25 April and 9 May 2013 (copies attached). 4 DECLARATIONS OF INTEREST To receive declarations by Members of interests in respect of items on this Agenda. Members are reminded that, in accordance with the revised Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting.) Members may, however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests. If a Member requires advice on any item involving a possible declaration of interest which could affect his/her ability to speak and/or vote, he/she is advised to contact the Monitoring Officer at least 24 hours in advance of the meeting. 5 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS To consider whether the items, if any, in Part II of the Agenda should be considered in the presence of the press and public. 6 PUBLIC PARTICIPATION Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application can be obtained by viewing the Council’s Website www.southlakeland.gov.uk or by contacting the Democratic and Electoral Services Manager on 01539 717440. (1) Questions and Representations To receive any questions or representations which have been received from members of the public. (2) Deputations and Petitions To receive any deputations or petitions which have been received from members of the public. 7 CABINET PORTFOLIOS AND SCHEME OF DELEGATION 11 - 20 To note the allocation of Portfolios to Cabinet Members, together with the Scheme of Delegation for the discharge of the Executive functions of the Council, and to sign Cabinet Job Descriptions (job descriptions will be available for signature at the meeting). 8 APPOINTMENTS TO/REPRESENTATION ON OUTSIDE BODIES 21 - 26 2013/14 To enable Cabinet to consider appointments to/representation on outside bodies for 2013/14. 9 PROGRESS REPORT 27 - 30 To note progress in relation to outstanding Executive Decisions as at 17 May 2013. 10 HEALTH, SAFETY AND WELLBEING COMMITTEE 31 - 34 To receive the minutes of the meeting of the Health, Safety and Wellbeing Committee held on 3 April 2013 (copy attached). 11 NOTICES OF INTENTION TO TAKE KEY DECISIONS/EXECUTIVE 35 - 40 DECISIONS IN PRIVATE To note the contents of the Notices published on 10 May 2013 (copies attached). Key Decisions 12 INTRODUCTION OF DOG CONTROL ORDERS (KD7/2012) 41 - 58 To consider the results of the statutory consultation for the introduction of Dog Control Orders and the implementation thereof. General Executive Matters 13 COMMUNICATIONS STRATEGY AND MEDIA RELATIONS POLICY 59 - 82 To consider a Communications Strategy and Media Relations Policy that will inform all Council communication over the next three years. 14 WINDERMERE STEAMBOAT MUSEUM - REQUEST FOR CAPITAL 83 - 110 GRANT ASSISTANCE To consider a request from the Lakeland Arts Trust for the Council to provide a capital grant of £200,000 towards the redevelopment of the Windermere Steamboat Museum. PART II Private Section (exempt reasons under Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, specified by way of paragraph number) There are no items in this Part of the Agenda. This page is intentionally left blank 121 Item No.2 10.04.2013 Cabinet Executive Decisions EXECUTIVE DECISION NOTICE CABINET A record of the decisions made at the meeting of the Cabinet held on Wednesday, 10 April 2013, at 10.00 am. Present Councillors Peter Thornton (Leader of the Council and Promoting South Lakeland Portfolio Holder) (Chairman) Jonathan Brook Housing and Development Portfolio Holder David Evans Policy, Performance and Resources Portfolio Holder Clare Feeney-Johnson Deputy Leader of the Council and Environment and Sustainability Portfolio Holder Ian Stewart Economy and Enterprise Portfolio Holder Graham Vincent Communities and Well Being Portfolio Holder Janet Willis Central Services Portfolio Holder Also in attendance at the meeting were Shadow Executive Members James Airey (Leader of the Opposition and Promoting South Lakeland Portfolio), John Holmes (Central Services Portfolio), Janette Jenkinson (Economy and Enterprise Portfolio) and David Williams (Communities and Well Being Portfolio). Shadow Executive Members Councillors Ben Berry (Policy, Performance and Resources Portfolio), Roger Bingham (Environment and Sustainability Portfolio) and Tom Harvey (Housing and Development Portfolio) had tendered their apologies for absence. Officers Simon Blyth Policy and Partnerships Officer Inge Booth Senior Democratic Services Officer Lawrence Conway Chief Executive Claire Gould Policy and Partnership Manager Shelagh McGregor Assistant Director Resources (Section 151 Officer) Simon McVey Assistant Director Policy and Performance Alan Raven Revenues and Benefits Manager (part) Debbie Storr Director of Policy and Resources (Monitoring Officer) CEX/157 CABINET EXECUTIVE DECISIONS RESOLVED – That the Chairman be authorised to sign, as a correct record, the Executive Decisions made by Cabinet on 20 March 2013. Page 1 122 10.04.2013 Cabinet Executive Decisions CEX/158 DELEGATED EXECUTIVE DECISIONS RESOLVED – That the Delegated Executive Decisions made by Portfolio Holders or Officers on 14 and 20 March 2013 be received. CEX/159 DECLARATIONS OF INTEREST RESOLVED – That it be noted that no declarations of interest were made. CEX/160 LOCAL GOVERNMENT ACT 1972 - EXCLUDED ITEMS RESOLVED – That, should discussion be necessary, the item in Part II of the Agenda be dealt with following the exclusion of the press and public. CEX/161 PUBLIC PARTICIPATION RESOLVED – That it be noted that no questions, representations, deputations or petitions have been received. CEX/162 NOTICES OF INTENTION TO TAKE KEY DECISIONS/EXECUTIVE DECISIONS IN PRIVATE RESOLVED – That the contents of the Notices published on 28 March 2013 be noted. CEX/163 AWARD OF TENDER FOR BAILIFF SERVICES (KD11/2013) Summary Councillor David Evans presented a report which provided information about the recent joint tender exercise with Eden District Council for the contract for the provision of bailiff services for the recovery of Council Tax, Non-Domestic Rates and collection of Housing Benefit Overpayments. Note – Details of the highest scoring tender, showing the financial and method statement scores, were provided in Appendix 1 in Part ll of the Agenda which was excluded from inspection by members of the public in accordance with Section 100 (B) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, and , in all the circumstances of the case, it was considered that the public interest in maintaining the exception outweighed the public interest in disclosing it. Copies of the document were excluded, as it contained information as described in Schedule 12A of the Act as follows:- - Information relating to the financial or business affairs of any particular person (including the authority holding that information). (Paragraph 3) Page 2 123 10.04.2013 Cabinet Executive Decisions Decision The contract for the provision of bailiff services for Council Tax, Non- Domestic Rates and collection services for Housing Benefit Overpayments be awarded to the provider identified within Part II Appendix 1 to the report, being the highest scoring tender. Reasons for Decision The decision is relevant to the Council Plan requirement to ensure that the Council is equipped to provide the best, most cost-effective services. Alternative Options Considered and Rejected The alternative option is not to accept the tender for bailiff services. This is not recommended, as maintaining the current service without following a robust procurement exercise would result in an arrangement that is non-compliant with the Public Contracts Regulations 2006 and the EU Procurement Directives. The Council could execute the Liability Orders in-house, but does not currently have the expertise or resources to executive around 1,500 liability orders per annum. CEX/164 EQUALITY SCHEME 2013-2015 ANNUAL REFRESH Summary Councillor Graham Vincent presented a report providing details of the annual refresh of the Council’s Equality Scheme 2013-2015. The scheme formed part of the Council’s Policy Framework. Councillor Vincent referred to South Lakeland’s resident population and to the fact that, amongst the 30 to 39 year old age group, there had been a steep decline in numbers within South Lakeland – a 25% fall since 2001. He stressed the importance of addressing this issue and the need to be able to offer attractive jobs within the area. Councillor Clare Feeney-Johnson referred to the section of the Scheme on Fuel Poverty and took the opportunity to advise Members on the results of the auction in relation to the latest Power Up Your Community Scheme which had taken place on the previous day.