MINUTES Meeting: GLA Oversight Committee Date: Wednesday 9 September 2020 Time: 11.00 am Place: Virtual Meeting Copies of the minutes may be found at http://www.london.gov.uk/mayor-assembly/london- assembly/oversight Present: Len Duvall AM (Chair) Susan Hall AM (Deputy Chairman) Andrew Boff AM Unmesh Desai AM Joanne McCartney AM Caroline Pidgeon MBE AM Keith Prince AM Caroline Russell AM Dr Onkar Sahota AM Navin Shah AM 1 Apologies for Absence and Chair's Announcements (Item 1) 1.1 The Chair explained that in accordance with Government regulations, the meeting was being held on a hybrid basis, with some Assembly Members present in City Hall and others participating remotely. 1.2 The Clerk read the roll-call of Assembly Members who were participating in the meeting. Apologies for absence were received on behalf of Siân Berry AM, for whom Caroline Russell AM was attending as a substitute, and Peter Whittle AM. 2 Declarations of Interests (Item 2) 2.1 The Committee received the report of the Executive Director of the Secretariat. City Hall, The Queen’s Walk, London SE1 2AA Enquiries: 020 7983 4100 minicom: 020 7983 4458 www.london.gov.uk v1 2015 Greater London Authority GLA Oversight Committee Wednesday 9 September 2020 2.2 Resolved: That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests. 3 Minutes (Item 3) 3.1 Resolved: That the minutes of the meeting of the GLA Oversight Committee held on 21 July 2020 be signed by the Chair as a correct record 4 Summary List of Actions (Item 4) 4.1 The Committee received the report of the Executive Director of Secretariat. 4.2 The Chair highlighted to the Committee that additional appendices to the agenda item had been circulated to Committee Members in a memo pack, containing correspondence between the Chair and the Mayor’s Chief of Staff, and a response to the Stop the Silvertown Tunnel Coalition. The memo pack is attached at Appendix 1. 4.3 Regarding Appendix 15, as set out in the memo pack, the Chair proposed that authority be delegated to himself as Chair of the GLA Oversight Committee, in consultation with party Group Lead Members and Caroline Pidgeon MBE AM, to agree a letter to Transport for London (TfL) to request information regarding transparency surrounding the cancellation costs of the Silvertown Tunnel and the financial viability of the project. 4.4 Resolved: (a) That the completed and outstanding actions arising from previous meetings of the GLA Oversight Committee, and additional correspondence sent and received, be noted; (b) That the additional appendices, as set out in the memo pack, containing correspondence between the Chair and the Mayor’s Chief of Staff, and a response to the Stop The Silvertown Tunnel Coalition, be noted; and (c) That authority be delegated to the Chair, in consultation with party Group Lead Members and Caroline Pidgeon MBE AM, to agree a letter to Transport for London requesting further information regarding the Silvertown Tunnel. 2 Greater London Authority GLA Oversight Committee Wednesday 9 September 2020 5 Action Taken Under Delegated Authority (Item 5) 5.1 The Committee received the report of the Executive Director of the Secretariat. 5.2 Resolved: (a) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Deputy Chairman, party Group Leaders, Caroline Pidgeon MBE AM and the Chairs of Police and Crime Committee, Health Committee and Fire, Resilience and Emergency Planning Committee, namely to agree a letter to the Mayor that outlined emergency services work which should be done to prevent any potential disturbances or disorder in London, attached at Appendix 1, be noted; (b) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Deputy Chairman, party Group Leaders and Caroline Pidgeon MBE AM, namely to agree the timetable and proposed draft Work Programme for the London Assembly’s committees and panels for the period September to December 2020, attached at Appendix 2, be noted; (c) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Chair and Deputy Chairman of the London Assembly, the Deputy Chairman of the GLA Oversight Committee, party Group Leaders and Caroline Pidgeon MBE AM, namely to agree an initial submission on behalf of the London Assembly to the Mayor in response to the consultation exercise on the proposed relocation of City Hall to The Crystal, attached at Appendix 3, be noted; (d) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Deputy Chairman, party Group Leaders and Caroline Pidgeon MBE AM, namely to agree letters to relevant officers detailing the Committee’s response to Agenda Items 9 to 15 of the 21 July 2020 GLA Oversight Committee, attached at Appendices 4-7, be noted; (e) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Deputy Chairman of the GLA Oversight Committee, namely to agree a spend of up to £15,000 on property advice to the London Assembly, be noted; 3 Greater London Authority GLA Oversight Committee Wednesday 9 September 2020 (f) That the action taken by the Chair of the GLA Oversight Committee under delegated authority, in consultation with the Chair and Deputy Chairman of the London Assembly, the Deputy Chairman of the GLA Oversight Committee, party Group Leaders and Caroline Pidgeon MBE AM, namely to agree the London Assembly’s submission to the Mayor in response to the consultation exercise on the proposed relocation of City Hall to The Crystal, attached at Appendix 8, be noted; and (g) That the action taken by the Chair of the London Assembly under delegated authority, in consultation with the Deputy Chairman of the London Assembly, party Group Leaders and Caroline Pidgeon MBE AM, namely to agree the publication of the London Assembly Annual Report, attached at Appendix 9, be noted. 6 COVID -19: Phase 1 and the GLA Staff Response (Item 6) 6.1 The Committee received the report of the Executive Director of Secretariat as background to putting questions to invited guests on COVID-19 Phase 1 and the GLA Staff Response. 6.2 The first panel of guests consisted of: Dr Fiona Twycross, Deputy Mayor, Fire and Resilience and Co-Chair of the London Resilience Strategic Coordination Group; John Barradell, Chief Executive of the City of London Corporation and Co-Chair of the Strategic Coordination Group; and Eleanor Kelly, Chief Executive Southwark Council and Co-Chair of the Strategic Coordination Group. 6.3 A Transcript of the discussion is attached at Appendix 2. 6.4 During the course of the discussion, John Barradell, Chief Executive, City of London Corporation and Co-Chair, London Resilience Strategic Coordination Group undertook to: Provide further detail on the partner working arrangements of the Strategic Coordination Group and complexities in managing those arrangements; and Raise the issue of empty advertising hoarding with sub-regional colleagues and the use of empty space for messaging, on behalf of Andrew Boff AM. 6.5 Dr Fiona Twycross, Deputy Mayor, Fire and Resilience and Co-Chair of the London Resilience Strategic Coordination Group agreed to provide the Committee with the lessons learned for the strategic coordination of COVID-19 and the role and functioning of the London resilience Forum (LRF). 4 Greater London Authority GLA Oversight Committee Wednesday 9 September 2020 6.6 Eleanor Kelly, Chief Executive Southwark Council and Co-Chair of the Strategic Coordination Group, committed to enquire with London Council’s as to the publication of its review into the lessons learned by London boroughs and formal request it is shared with the Committee. 6.7 The second panel of guests consisted of: Mary Harpley, Chief Officer, Greater London Authority (GLA); Niran Mothada, Executive Director of Strategy and Communications, GLA; Rickardo Hyatt, Interim Deputy Executive Director, Housing and Land, GLA; Charmaine DeSouza, Assistant Director, Human Resources and Organisational Development, GLA; and Sarah Mulley, Executive Director of Communities and Intelligence, GLA. 6.8 A transcript of the discussion is attached at Appendix 3. 6.9 During the course of the discussion Niran Mothada, Executive Director of Strategy and Communications, undertook to provide details of GLA Staff placed on formal secondment as a result of the GLA COVID-19 response, and provide the lessons learned from the GLA response to COVID-19. 6.10 Mary Harpley, Chief Officer undertook to: Provide the total numbers of supporting GLA staff and the areas they were working in to assist with COVID-19 response; and Discuss at a later date ongoing resilience measures and the mobilisation of GLA staff in future crises. 6.11 Sarah Mulley, Executive Director, Communities and Intelligence agreed to confirm whether any further expense was incurred to procure the services of a specialist organisation to manage the in-kind donation strand of the COVID-19 response. 6.12 The Committee requested a report on the numbers of people supported by GLA Staff from rough sleeping into accommodation. 6.13 Resolved: (a) That the report, and the report of the Chief Officer as attached at Appendix 1, and the subsequent discussion, be noted; and (b) That authority be delegated to the Chair, in consultation with party Group Lead Members and Caroline Pidgeon MBE AM, to agree any output arising from the meeting. 5 Greater London Authority GLA Oversight Committee Wednesday 9 September 2020 7 GLA Pay Award (Item 7) 7.1 The Committee received the report of the Chief Officer.