ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 TABLE OF CONTENTS Item Subject Page No. 1. Meeting Opened........................................................................................................................... 3 2. Leave of Absence .......................................................................................................................... 3 3. Condolences/Get Well Wishes ...................................................................................................... 3 3.1 Condolences/Get Well Wishes....................................................................................................... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ................................................................................................................... 4 5. Mayoral Minute ........................................................................................................................... 4 6. Confirmation of Minutes ............................................................................................................... 5 6.1 Confirmation of Ordinary Meeting Minutes 22 April 2020............................................................ 5 6.2 Confirmation of Special Meeting Minutes 8 May 2020 ................................................................. 5 7. Business Arising from Minutes ...................................................................................................... 6 8. Committee Reports ...................................................................................................................... 6 9. Deputations/Presentations ........................................................................................................... 6 10. Executive Office Reports ............................................................................................................... 7 10.1 Summary of Council Actual Financial Performance vs Budget - 30 April 2020 .............................. 7 10.2 Register of Cost Recovery and Commercial Fees and Charges .................................................... 28 10.3 Budget Review and Updated Long Term Financial Forecast as at 30 April 2020....................... 112 10.4 Remuneration for Councillors 2020-21 ...................................................................................... 127 11. People & Business Performance Reports ................................................................................... 130 11.1 Group Manager People and Business Performance Monthly Update to Council ..................... 130 11.2 Councillor Policies and Guideline for Approval .......................................................................... 140 11.3 Councillor Representation on Committees and Groups ............................................................ 168 11.4 2019-20 Operational Plan Third Quarter Performance Report, March 2020 ............................ 173 12. Community & Regional Prosperity Reports ................................................................................ 191 12.1 Group Manager Community and Regional Prosperity - Monthly Report - April 2020 .............. 191 12.2 Application for Development Permit for Reconfiguring a Lot for Subdivision (5 Lots into 8 Lots) at 54 Forest Hill Fernvale Road, Glenore Grove ..................................................... 206 12.3 Application for Development Permit for Material Change of Use for Multiple Dwelling at 1 Schadwell Road, Blenheim .................................................................................................. 225 12.4 Application for a Development Permit for Material Change of Use for a Home Based Business (Electrical Services) at 295 Woodlands Road, Gatton ................................................. 244 12.5 Proposal to Make Temporary Local Planning Instrument 2020 (Flood Regulation) .................. 261 12.6 Development Incentives - Infrastructure Charges Policy........................................................... 286 12.7 Community Environment Grant - Round Two ........................................................................... 298 13. Infrastructure Reports .............................................................................................................. 301 Page 1 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 13.1 Group Manager Infrastructure Monthly Report - April 2020 .................................................... 301 13.2 Applications for Funding Programs ............................................................................................ 309 13.3 Amos Road Land Acquisition ...................................................................................................... 313 13.4 Forest Hill Cricket Club Storage Shed and Shade Structures ..................................................... 316 14. Items for information ............................................................................................................... 320 14.1 Queensland Urban Utilities Monthly Report - April 2020 .......................................................... 320 14.2 2020 Audit Interim Report ......................................................................................................... 324 15. Confidential Items .................................................................................................................... 338 15.1 Lockyer Valley Equine and Racing Collaborative Report ........................................................... 338 16. Meeting Closed......................................................................................................................... 338 Page 2 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 1. MEETING OPENED 2. LEAVE OF ABSENCE No Leave Of Absence. 3. CONDOLENCES/GET WELL WISHES 3.1 Condolences/Get Well Wishes Date: 14 May 2020 Author: Erin Carkeet, Governance and Strategy Officer Responsible Officer: Anna Hebron, Group Manager People & Business Performance Summary: Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within, or associated with, the Lockyer Valley region. Attachments Page 3 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS 4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to section 175C of the Local Government Act 2009, a councillor or senior council officer who has a material personal interest in an issue to be considered at a meeting of a local government, or any of its committees must: (a) inform the meeting of the material personal interest in the matter, including the following particulars about the interest – i. the name of the person or other entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting ii. how the person or other entity stands to gain the benefit or suffer the loss iii. if the person or other entity who stands to gain the benefit or suffer the loss if the person or other entity is not the councillor or senior council officer—the nature of the relationship to the person or entity; and (b) leave the meeting room, including any area set aside for the public, and stay out of the meeting room while the matter is being discussed and voted on. 4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to section 175E of the Local Government Act 2009, a councillor or senior council officer who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government or any of its committees must inform the meeting about the personal interest in the matter, including the following particulars about the interests: a) the nature of the interests b) if the personal interests arise because of the relationship with, or receipt of a gift from, another person: i. the name of the other person; and ii. the nature of the relationship or value and date of receipt of the gift; and iii. the nature of the other person’s interests in the matter. c) how the councillor or senior council officer intends to handle the matter i.e. leave the meeting or proposes to stay in a meeting. 5. MAYORAL MINUTE No Mayoral Minute. Page 4 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 6. CONFIRMATION OF MINUTES 6.1 Confirmation of Ordinary Meeting Minutes 22 April 2020 Date: 14 May 2020 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of Lockyer Valley Regional Council held on Wednesday 22 April 2020 be taken as read and confirmed. 6.2 Confirmation of Special Meeting Minutes 8 May 2020 Date: 14 May 2020 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer Officer's Recommendation: THAT the Minutes of the Special Meeting of Lockyer Valley Regional Council held on Friday 8 May 2020 be taken as read and confirmed. Page 5 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 7. BUSINESS ARISING FROM MINUTES No Business Arising from Minutes. 8. COMMITTEE REPORTS No Receival of Committee Reports as Minutes. 9. DEPUTATIONS/PRESENTATIONS No Deputations/Presentations. Page 6 ORDINARY MEETING OF COUNCIL AGENDA 20 MAY 2020 10. EXECUTIVE OFFICE REPORTS 10.1 Summary of Council Actual