2 POSTAL BULLETIN 22136 (9-2-04) CONTENTS The Postal Bulletin is also available on the World Wide Pull-Out Section Web at http://www.usps.com/cpim/ftp/bulletin/pb.htm for Fraud Alert customers and at http://blue.usps.gov for employees. Withholding of Mail Orders. 39 Domestic Orders. 39 USPSNEWS@WORK . 4 Invalid Express Mail Corporate Account Numbers. 40 Missing, Lost, or Stolen U.S. Money Order Forms. 42 Administrative Services Missing, Lost, or Stolen Canadian Money Order ASM Revision: Miscellaneous Payments. 6 Forms. 47 Handbook Revision: Handbook AS-709. 7 Counterfeit Canadian Money Order Forms. 50 Customer Relations Toll-Free Number Available to Verify Canadian Money Orders. 50 Mail Alert. 8 Other Information Domestic Mail Overseas Military Mail. 51 DMM Revision: Eligibility Requirements for Certain Nonprofit Standard Mail Material. 9 DMM Revision: Return Receipt — Additional Options for Mailers. 10 International Mail (Continued) DMM Correction: Realignment of ZIP Codes: Revision to ICM Updates: International Customized Mail. 59 Destination Entry Exhibits. 12 Operations Reminder: Return IPC Trays to International DMM Revision: Insurance — New Online Option. 12 Service Centers. 69 Revised Publication: Publication 80, Bulk Proof of GXG: PS Form 6182, Commercial Invoice . 69 Delivery Program . 16 Philately PS Form 3624 Reminder: Proper Procedures for Stamp Announcement 04-30: Cloudscapes Stamps. 72 Completing and Accepting Applications to Mail at Technical Details of Reprint Varieties for Previously Nonprofit Standard Mail Rates. 16 Issued Stamps — U.S. Flag and Sea Coast . 76 Notice to Postmasters/Business Mail Entry Employees: Pictorial Cancellations Announcement. 78 Reconciling Customer Trust Fund Accounts. 17 Special Cancellation Die Hubs. 87 Revised Label: Label 62, Positioning Restraining Straps in “E” Tracks For Typical Load Configuration . 18 Post Offices Publication 363 Revision: Updating Address Lists Is a Post Office Changes. 87 Smart Move. 19 Field Information Kit: USPS Insurance Purchased Retail Online. 21 What’s in Store. 88 Employees Supply Management Obsolete Forms: eAwards Replaces Most Recognition More Power to You — Enersys Partnership. 94 and Awards Forms. 28 Passport Photo Program — New Items. 95 New Form: PS Form 8041, Pre-arbitration or Agency Settlement Worksheet . 28 Flexible Spending Accounts: Save! Save! Save!.... 31 Postal Bulletin Index Semiannual Index. PB 22132 (7-8-04) Finance Handbook F-1 Revision: Customer Permit Mailing Accounts. 32 The Postal Bulletin is pub- Obsolete Management Instruction and Form: Miscellaneous Payment Process. 37 lished biweekly; information Use of PS Form 8230, Authorization for Payment: is effective for one year un- Non-Contractual Utility and Telecommunication Invoice less it changes a permanent Payment Process. 37 directive or unless otherwise Information Technology specified. New Edition: Handbook AS-508, Section 508 . 38 International Mail Recycled Paper Publication 141 Revision: Global Express Guaranteed Service Guide — Japan. 38 Ordering Information: Following is the list of postal stock numbers (PSNs) to use when ordering copies of the Postal Bulletin from the MDC: PB 22136: 7690-07-000-0120 PB 22128: 7690-07-000-0112 PB 22121: 7690-05-000-5990 PB 22114: 7690-05-000-5983 PB 22135: 7690-07-000-0119 PB 22127: 7690-07-000-0111 PB 22120: 7690-05-000-5989 PB 22113: 7690-05-000-5982 PB 22134: 7690-07-000-0118 PB 22126: 7690-07-000-0110 PB 22119: 7690-05-000-5988 PB 22112: 7690-05-000-5981 PB 22133: 7690-07-000-0117 PB 22125: 7690-07-000-0109 PB 22118: 7690-05-000-5987 PB 22111: 7690-05-000-5980 PB 22132: 7690-07-000-0116 PB 22131: 7690-07-000-0115 PB 22124: 7690-07-000-0108 PB 22117: 7690-05-000-5986 PB 22110: 7690-05-000-5979 PB 22130: 7690-07-000-0114 PB 22123: 7690-07-000-0107 PB 22116: 7690-05-000-5985 PB 22109: 7690-05-000-5978 PB 22129: 7690-07-000-0113 PB 22122: 7690-05-000-5991 PB 22115: 7690-05-000-5984 PB 22108: 7690-05-000-5977 POSTAL BULLETIN 22136 (9-2-04) 3 4 POSTAL BULLETIN 22136 (9-2-04) USPSNEWS@WORK On hallowed Ground Zero: Church The national number of OSHA injuries and illnesses for Street Station reinaugurated all areas is 18.38 percent lower year to date compared to the same period last year (SPLY) — with 7,562 fewer New York City’s Church Street Station, closed since the through June 30. In area totals, the Pacific Area led the way Sept. 11 attacks, re-opened for business earlier this month. with 33.8 percent fewer OSHA injuries and illnesses, fol- A special re-inauguration ceremony at the facility Aug. 19 lowed by Northeast area with 25.3 percent fewer. put the finishing touches on its return to business. The greatest improvements for OSHA injuries and ill- On hand to celebrate the event were Postmaster Gener- ness national safety indicators are reported in musculoske- al (PMG) Jack Potter, New York Metro Area Vice President letal injuries and on-site slips, trips and falls. Nationally, Dave Solomon, New York City Fire Commissioner Nick area counts show the total number of musculoskeletal Scoppetta, New York City District Manager/Postmaster OSHA injuries and illnesses are 23.7 percent under SPLY, Vinnie Malloy and Church Street Station Manager Lorenzo while the slip, trip and fall category shows a 20.5 percent Richardson. Richardson and his staff are credited with improvement. helping evacuate everyone safely from the building on the morning of the attacks. This update continues a positive trend started at end of Fiscal Year 2001. Since then, we’ve had a 35 percent re- The ceremony was equally special for PMG Potter, who duction in OSHA injuries and illnesses — just one example had promised to do everything he could to see the facility of how we’re transforming by focusing on achieving record reopen. On Oct. 2, 2001, when the United We Stand stamp safety performance every day. was issued at USPSr Headquarters, postal inspectors pre- sented Potter with the flag that had flown over Church Cutting the line . by half or more: Street Station Sept. 11, 2001. APC earns praise in kiosk review “It was still encased in dust and dirt,” said Potter at the ceremony. “The flag became a symbol of hope — hope that Chalk up another win for the r this building would one day be restored to service — and Automated Postal Center hope that the people of New York and this nation also would (APC). be restored. On top of recent industry “I salute all of our Church Street employees, with a spe- awards and passing the $12 cial thanks to Station Manager Lorenzo Richardson and his million revenue mark Aug. supervisors who helped evacuate everyone to safety. It’s 16, the APC is praised in a review for cutting wait times in t got to be great to be back home for the 167 carriers, clerks Post Offices . and mail handlers!” “The End of the Line,” an article in Kiosk Marketplace News, notes that APCs have increased efficiency and im- Working in safe mode: OSHA injury and proved customer service. illness national safety indicators The article points out that APCs offer added security improve features. Like going to the counter, the APC touch screen prompts users to answer questions like: Does the package The latest number of Occupa- contain anything explosive, flammable or infectious? tional Safety and Health Ad- ministration (OSHA) injuries The machine is used only with credit or debit cards, so and illnesses and correspond- there is a record of each transaction. If a package weighs ing national safety indicators 16 ounces or more, a photo of the user is taken when the are improved in all six catego- card is swiped, reducing the possibility of mischief. ries — with fewer incidents re- There are more than 1,000 APCs now installed around ported in all nine areas. the country, on track for 2,500 installations by the 2004 holi- day season. POSTAL BULLETIN 22136 (9-2-04) 5 PERF-ect way to help: Employee relief If you are an affected employee — or if you’d like to fund available to Postal Service workers help — contact PERF at the following address, telephone number, or e-mail address: The Postal Employees’ Relief Fund (PERF) began as a PO BOX 34422 way for USPS employees to help their fellow Postal Service WASHINGTON DC 20043-4442 workers affected by major natural disasters such as Hurri- Telephone: 202-408-1869 cane Charley or the recent California wildfires. E-mail: [email protected] 6 POSTAL BULLETIN 22136 (9-2-04) Administrative Services ASM REVISION Miscellaneous Payments Effective September 2, 2004, the Administrative Support d. No-fee money order (one-time emergency only, up to Manual (ASM) is revised to update the procedure for mis- $500). cellaneous payments. Headquarters and Headquarters e. Cash (one-time emergency only, up to $100). field organizations will no longer use PS Form 2431, Re- f. Imprest fund check. quest for Miscellaneous Disbursement Payment. When operational needs cannot be satisfied through eBuy Note: See related articles on pages 7 and 37 of this or other consolidated payment processes approved by Postal Bulletin. Finance, the I.M.P.A.C. credit card serves as the primary We will incorporate these revisions into the next printed means of buying and paying for day-to-day operational edition of the ASM and into the next update of the online needs under local buying authority. version accessible on the Postal Servicet PolicyNet Web For noncapital items, when you cannot use eBuy, consoli- site. dated payment processes, or the I.M.P.A.C. card, you may H Go to http://blue.usps.gov. pay by any of the following methods (preference is listed in H Under “Essential Links” in the left-hand column, click descending order): on References.