National Highway Authority [Ri[nu.v ui$t.a'Ars REQUESTFOR PROPOSAL for Feasibility Study & DetailedDesign for Construction/ Rehabititationof Road from Chirah Islamabad-SimliDam-Karor-Bann- Patriata Tender No. 6(459) Pages(1 to 131) DecemberrzAfi I Table of Contents T I Table of Contents t I DESCRIPTION PAGE NO. T LETTER OF INVITATION (LOD I ATTACHMENTS ) T INSTRUCTIONSTO CONSULTANTS(ITC) J I DATA SHEET(DS) 10 CHECKLIST FOR COMPLETENESSOF PROPOSAL(CL) T9 t SUMMARY EVALUATION SHEET 2l I PERSONNELEVALUATION SHEET i) TECHNICAL PROPOSALFORMS 23 I FINANCIAL PROPOSALFORMS 36 I APPENDIXA 46 TERMSOF REFERENCE 46 I APPENDIX B 9l MAN-MONTH AND ACTIVITY SCHEDULE 9l I APPENDIX C 92 t CLIENT'SREQUIREMENTS FROM THE CONSULTANTS 92 APPENDIXD 94 PERSONNEL,EQUIPMENT, FACILITIES AND OTHERSSERVICE,S TO BE T PROVIDEDBY THE CLIENT 94 I APPENDIX E 95 t COPYOF MODEL AGREEMENT 95 I t I Ir Letterof Invitation T GOVERNMENT OF PAKISTAN NATIONAL HIGHWAY AUTHORITY 27-MauveArea, G-911, t PostBox No. 1205, ISLAMABAD Datedthe I Ref No. I LETTER OF INVITATION (LOD I To' All prospectiveconsultants I Gentlemen! We extend wafin welcome to you and invite you for participating in this project. I We hope that you will live up to your reputation and provide us accurate information so that the evaluation is carried out "just and transparent". Please understandthat the contents of this RFP, where applicable, shall be deemedpart of the contract agreement.An example to this affect can be T the contents of your work plan and methodology which you shall be submitting in your technical proposal. Since that is the basis of the selection, therefore, it shall become part of the contract agreementsubject to approval/revisionsof the sameby NHA during the negotiations. Similarly, all I other services and the content contributing to services shall be deemed part of the contract agreementunless it is specified for any particular item up-front in your technical proposal which obviously will make your proposal a conditional proposal whereby, authorizing NHA to may or I may not consider to evaluateyour proposal. Pleaseunderstand that if no such mention appearsup- front (i.e. on front page of technical proposal) then it shall be deemedthat the consultant is in 100% agreementto the above. You are also advised to kindly read the RFP thoroughly as it can drastically I affect the price structure for various serviceswhich may not be appearing directly in the terms of reference.In the end, we appreciateyour participation and hope that you will feed a good proposal T to merit considerationby NHA. I GeneralManager (P&CA) Telephone:+92-5 t -9Q32727, I Fax: +92-51-9260419 E-mail: gmpca.nha@ gmail. com, I Website:www.nha. gov.pk I t t FeasibilityStudy & DetailedDesign for Construction/ Rehabilitationof Road from Islamabad-SimliDam-Karor- t Bann-Patriata PageI of13l t 'l Attachments t ATTACHMENTS I Instructionsto Consultants(Annex A) I DataSheet (Annex B) t Checklistfor Completenessof Proposal SummaryEvaluation Sheet I PersonnelEvaluation Sheet I TechnicalProposal Forms FinancialProposal Forms I AppendixA (Termsof Reference) I AppendixB (Person-Monthsand Activity Schedule) AppendixC (Client'sRequirements from the Consultants) I Appendix D (Personnel,Equipment, Facilities and other servicesto be provided by the Client). I AppendixE (Copyof Model Agreement) I T I I I t t I FeasibilityStudy & DetailedDesign for Construction/ Rehabilitationof Road from Islamabad-SimliDam-Karor- I Bann-Patriata Page2 of l3l T I Instructionsto Consultants I AnnexA I INSTRUCTIONSTO CONSULTANTS l l. INTRODUCTION 1.1 You arehereby invited to submita technicaland a financialproposal for consultingservices ooData I requiredfor the assignmentnamed in the attachedData Sheet(referred to as Sheet" hereafter) annexed with this letter. Your proposal could form the basis for future negotiationsand ultimately a Contractbetween your firm and the Client namedin the Data t Sheet. I t.2 A brief descriptionof the assignmentand its objectivesare given in the Data Sheet.Details are providedin the attachedRFP for designservices provided in the Documents,and will t becomepart of agreementsubsequently. 1.3 The assignmentshall be implementedin accordancewith the phasingspecified in the Data I Sheet. 1.4 The Client has beenentrusted the duty to implementthe Projectas ExecutingAgency by I Governmentof Pakistan(GoP) and funds for the projectshall be arrangedby the Client. 1.5 To obtain first-handinformation on the assignmentand on the local conditions,you are I encouragedto pay a visit to the Client before submitting a proposaland attend a pre- proposalconference if specifiedin the DataSheet. Your representativeshall meet the named I officials on the dateand time specifiedin the Data Sheet.Please ensure that theseofficials are advisedof the visit in advanceto allow adequatetime for them to make appropriate arrangements.You must fully inform yourself of local conditionsand take them into T accountin preparingyour proposal. I 1.6 The Client shall provide the inputs specifiedin the Data Sheet,assist the Consultantsin obtaininglicenses and permits needed to carryout the services,and make available relevant I projectdata and reports. t.7 Pleasenote that: I i. The costof preparingthe proposaland of negotiatingthe Contract,including a visit t to the Client,are not reimbursableas a directcost of the Assignment,and The Client is not boundto acceptany of the proposalssubmitted.- I 1.8 Thenames of the invited consultantsare given in the DataSheet. il * rl^ ii,.i [, I 1.9 Wewish to remindyou that in orderto avoidconflicts of interest:liii] \-r:}-., FeasibilityStudy & Detailed I Bann-Patriata Page3 of 13I I I Instructionsto Consultants I a) Any firm providing goods, works, or serviceswith which you are affiliated or associatedis not eligible to participatein bidding for any goods,works, or services t (otherthan the servicesand any continuationthereof) resulting from or associatedwith the projectof which this assignmentforms apart; and T b) Any previousor ongoingparticipation in relation with the project by your firm, its professionalstaff, its affiliatesor associatesunder a Contractmay resultin rejectionof your proposal.You shouldclarify your situationin that respectwith the Client before I preparingthe proposal. I 2. DOCUMENTS T 2.1 To preparea proposal,please use the Documentsspecified in the DataSheet. 2.2 Consultantsrequiring a clarificationof the Documentsmust notiff the Client, in writing, not later than twenty one(21) days before the proposal submissiondate. Any requestfor I clarificationin writing, or by cable,telex or tele-fax shall be sentto the Client's address specifiedin the Data Sheet.The Client shall respondby cable,telex or tele-fax to such I requestsand copies of the responseshall be sentto all invitedConsultants. 2.3 At any time beforethe submissionof proposals,the Client may, for any reason,whether at I its own initiative or in responseto a clarificationrequested by an invited consultingfirm, modify the Documentsby amendment.The amendmentshall be sentin writing or by cable, t telex or tele-faxto all invited consultingfirms andwill be bindingon them.The Client may at its discretionextend the deadlinesfor the submissionof proposals. I 3. PREPARATION OF PROPOSAL I It will consistof two parts- Technicaland Financial 3.1 TechnicalProposal I 3.1.1 The TechnicalProposal should be submittedusing the format specifiedand shall include duly signedand stamped forms appendedwith the RFP.This is a mandatoryrequirement for T evaluationof proposalsand needs to be filled up carefully. 3.1.2 For TechnicalProposal, the generalapproach and methodologywhich you proposefor carrying out the servicescovered in the TOR, including such detailed information as you I deemrelevant, together with your appreciationof the Projectfrom provideddetails and I (a) A detailedoverall work programto be providedwith timing of the assignmentof each I an opportunityto effectivelymonitor work progress. (b) Total numberof man-monthsand project duration as per TOR. I Feasibility Study & Detailed Design for Construction/ Rehabilitation of Road from Simli Dam-Karor- I Bann-Patriata Page4 of l3 I I I Instructionsto Consultants I (c) Cleardescription of the responsibilitiesof eachexpert staff memberwithin the overall work program. I (d) The CurriculumVitae (CV) of all Key Staff membersand an affidavit that proposed staff shall be availablefor the assignmentduring the projectduration and their present place of duty may also be specified.The Consultantsare advisedto suggestsuch I namesthat shallbe availablefor the Assignment. I (e) The technicalproposal shall includeduly filled in forms providedwith this RFP. The name,background, and professionalexperience of each expert staff memberto be assignedto the project,with particularreference to his experienceof work of a nature I similarto that of the proposedassignment. (D Current commitmentsand past perfofinanceare the basic criteria of technical I proposal.You are requiredto provide the detailsof presentcommitments/on- going jobs as referredin the Form A-10 of technicalproposal. Further, the basisfor the past I performanceis the reportfrom DesignSection and Construction Wing of the Client. 3.1.3 In preparingthe technicalproposal, you are expectedto examineall termsand instructions t includedin the Documents.Failure to provide all requestedinformation shall be at your own risk and may resultadversely in the scoringof your proposal.The proposalshould be preparedas per RFP andany suggestionor review of staff etc. shouldbe clearlyspelt out