THE CORPORATION OF THE TOWNSHIP OF ST. JOSEPH COUNCIL MEETING MINUTES WEDNESDAY, JUNE 11,2020 at 5:00 pm VIA GOTO TELECONFERENCE Present: Mayor Jody Wildman Cheryl Ambeault Barry Elliott Steven Adams Staff: Erica Pollock, Treasurer, left at 7:35 pm John Cain, Superintendent of Works, left at 7:00 pm Carol Trainor, Clerk Administrator I Call to Order Mayor Wildman called the Council meeting to order at 5:00 pm 2. Moment of Silent Reflection 3. Disclosure of Pecuniary Interest 4. New Business a. ARCH Hospice Great Cycle Bucket Challenge Adoption of the Previous Minutes Resolution No: 2020 - 129 Moved by: B. Elliott Seconded by: S. Adams Be it resolved that the minutes of the previous Council meeting held on Wednesday, June 3,2020 be adopted as circulated. Carried 6. Accounts Resolution No: 2020 - 130 Moved by: C. Ambeault Seconded by: B. Elliott Be it resolved that the Cheque Register dated June 17, 2020 in the amount of $299,558.68 be approved as presented. Carried Council Minutes June 17,2020 ., 7 Staff and Committee Reports a. Penalties and lnterest Council discussed a number of options and implications related to penalties and interest on property tax and water/sewer billings. The Treasurer will conduct further research and provide a recommendation for the next meeting. Resolution No: 2020 - 131 Moved by: S. Adams Seconded by: B. Elliott Be it resolved that the report from the Treasurer regarding penalties and interest on property tax and water and sewage services be received. Carried as amended b. Reciprocal Emergency Agreements Council agreed that they would be open to reviewing a draft agreement. Resolution No: 2020 - 132 Moved by: B. Elliott Seconded by: S. Adams Be it resolved that Council give consideration to the request from Plummer Township to consider reciprocal arrangements with area municipalities to provide an alternate Evacuation Centre and an alternate Operations Centre, and to assist in the provision of essential services if the need arises, and if the municipalities are able to accommodate these needs. Carried c. Marina Operations and Lake Levels The marina is busy and most slips have been rented for the season. Council discussed the budget proposal to repair the C Line dock when the marina requires extensive repair, particularly the break wall. A proposal will be discussed with S. Gardiner for heightening the break wall. 8 Correspondence a. East Algoma CFDC Annual General Meeting Receive b. Letter from the Federation of Northern Ontario Municipalities Receive Re: Replacement of OPP Detachment Boards with DSSAB Boards c Letter from the Township of Tay Receive Re: Great Lakes Water Levels ) Council Minutes June 17,2020 3 d. Letter from the Attorney General of Ontario Receive Re: Licensed patios Resolution No: 2020- 133 Moved by: B. Elliott Seconded by: C. Ambeault Be it resolved that correspondence items a through d listed herein be received. Canied 9. By-laws a. Tax Rate By-law Resolution No: 2020 - 134 Moved by: S. Adams Seconded by: B. Elliott Be it resolved that leave be granted to introduce By-law 2020 - 23 being a by-law to set the rates of Taxation for the year 2020; and That said By-law be read a first, and taken as read a second and third time and finally passed this Seventeenth day ofJune, 2020. Carried b. Water and Sewer Rate By-law Resolution No: 2020 - 135 Moved by: B. Elliott Seconded by: S. Adams Be it resolved that leave be granted to introduce By-law 2020 - 24 being a by-law to amend By-law 05-1867 to establish rates and charges for water and sewer services, and to repeal By-law 2019-34; and That said By-law be read a first, and taken as read a second and third time and finally passed this Seventeenth day ofJune, 2020. Canied 10. Addendum a. Landfill Fees and Processes Council had been asked to review the fee schedule for tipping and plans for logistical changes. The tipping face will not be relocated until the current space is filled. Staff were directed to research a gate arm. Any challenges to the tipping fees could be considered on a case by case basis. Combine trailers into one category, regardless of whether it tips or not. a Council Minutes June 17,2020 4 Resolution No: 2020 - 136 Moved by: S. Adams Seconded by: C. Ambeault Be it resolved that the Tipping Fee Schedule on By-law 2020-07 be amended as noted. Carried Superintendent also advised Council that the D Line will be closed all day Monday, and that all essential services and public notices have been issued. The United Church has contacted him regarding removal of ash trees near the manse on Lucy Street. Need to confirm if it is Township property before agreeing to take the trees down; Super will talk to neighbour to find property lines. b. Richards Landing Municipal Marina Site Investigation Report Council reviewed the results of the site investigation conducted by Tulloch Engineering. Project areas were divided into five areas of concern with priorities being sections B and C as shown on the diagram. More details will be coming. Council discussed possible remedies for the break wall and re-establish the culvert that was cut out of the wall last year. Immediate priority is the break wal[, and wait for follow up drawings from Tulloch. Staff should continue to make repairs and maintenance as needed particularly decking. Resolution No: 2020 - 137 Moved by: B. Elliott Seconded by: C. Ambeault Be it resolved that the report from Tulloch Engineering regarding the findings of inshore and in water site investigations be received; and That staff be authorized to take the action directed regarding the break wall and deck boards. Carried as amended c. Enabling Accessibility Fund ResolutionNo: 2020- 138 Moved by: S. Adams Seconded by: B. Elliott Be it resolved that the report the Office Assistant / Healthy Living Coordinator regarding the Enabling Accessibility Fund, from Employment and Social Development Canada be received; and That Council authorizes staff to apply for the Enabling Accessibility Fund. Canied { Council Minutes June 17,2020 5 d. Letter from the Ministry of Municipal Affairs and Housing Receive Re: Lifting the suspension of Planning Act timelines as of June 22,2020 11. Closed Session Resolution No: 2020 - 139 Moved by: B. Elliott Seconded by: C. Ambeault Be it resolved that Council proceed into Closed Session at 7:06 pm in accordance with Section 239 of the Municipal Act in order to discuss a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations ofa person, group ofpersons, or organization. Carried a. Restaurant Proposal Resolution No: 2020 - 140 Moved by: S. Adams Seconded by: B. Elliott Be it resolved that Council does rise from Closed Session at7:34 p.m Canied Council discussed boats moored and docks which have been built on the Township shoreline property behind the grocery store, and a vehicle blocking access to this property. A letter will be sent to have them removed immediately. A reminder letter will be sent to the owner of the building where water continues to pump onto the municipal parking lot. ARCH Hospice is proposing a variation on the Third Annual Great Cycle Bucket Challenge which would involve riders completing the ride over the course of a week. They would not require use of the Centennial Grounds for staging so there is no requirement for the Township to prepare. Council was in favour of the ride going ahead. 12. Confirmation By-law Resolution No: 2020 - l4l Moved by: S. Adams Seconded by: C. Ambeault Be it resolved that leave be granted to introduce By-law 2020-_ being a by-law to confirm the proceedings of the Council meeting held this Seventeenth day of [une,2020; and 5 Council Minutes Iune 17,2020 6 That said by-law be read a first, and taken as read a second and third time and finally passed. Carried 13. Adjournment Resolution No: 2020 - 142 Moved by: C. Ambeault Seconded by: B. Elliott Be it resolved that this meeting of the Council of The Township of St. Joseph adjourn at 7:5lpm, to meet again on Wednesday, June 24,2020 for a Special Council Meeting to consider the sale of land, and an application to amend the Zoning By-law under Section 34 of the Planning Act. Canied Joseph Wildman, Mayor Carol Trainor, Clerk Administrator b THE CORPORATION OF THE TOWNSHIP OF ST. JOSEPH SPECIAL COUNCIL MEETING MINUTES WEDNESDAY, JUNE 24,2020 at 5:00 p.m. Canada (Toll Free): 1 888 299 1889 Access Code: 77 4-772-853 Present: Mayor Jody Wildman CherylAmbeault Barry Elliott Regrets: Steven Adams Staff: Carol Trainoq Clerk Administrator 1. Call to Order Mayor Wildman called the Special Council meeting to order at 5:00 pm. 2. Moment of Silent Reflection 3. Disclosure of Pecuniary Interest 4. Public Meetings Members of the public in attendance were Mr. Harrison, Richards Street and K. McFadden, applicant. a. Sale of Shore Road Allowance, 1398 C Line (Bibba Enterprises) The Corporation of The Township of St. Joseph proposes to enact a By-law to stop up, close and sell those portions of the original shore road allowance in front of Part of Lot 10, Concession B, set out and described as Part 1 on Plan lR 13648 lying in front of the commercial portion, and Part 2 on Plan 1R 13648 lying in front of the residential portion of 1398 C Line.