237 5 APPENDICES TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB 96 — — MASTER PLAN REPORT 24 MAY 2016 INDICATIVE PROGRAMME OF EVENTS & COMMENTARY NOTES - PERFORMANCE238 VENUE — (PROVIDED BY TCC STAFF) Event Mode Information Follow on Information, Benefits & Other regions NZ National Touring Companies Royal New Zealand Ballet Theatre Style RNZ have not performed in Tauranga since 2013 with only Tutus On Wellington, Christchurch, Invercargill, Dunedin, Blenheim, Rotorua, Tour productions being presented at Baycourt. In 2016 they have Auckaland, Palmerston North & Napier three productions none of which are coming to Tauranga because the theatre is not big enough. New Zealand Symphony Orchestra Theatre Style NZSO have twelve concerts touring NZ, three of which are coming to Dunedin has five concerts Baycourt. New Zealand Chamber Music Theatre Style Chamber Music have 19 concerts touring NZ and four are being NZ Chamber Music tour to all major cities as well as most regional cities and performed at Tauranga Boys High School many towns New Zealand Opera Theatre Style NZO have 3 productions none of which are coming to Tauranga. Only touring major cities, Wellington, Auckland & Christchurch Tour Makers (NZ National Touring Agency) Theatre Style Tour Makers tours 4 ‐ 6 major high quality NZ Performing Arts Funded by Creative NZ to tour to the regions, Baycourt has had two Productions annually productions in 2015 with bookings for two more in October. New Zealand Pops Theatre Style Are planning NZ Tours NZ National Events New Zealand International Film Festival Theatre Style Held in Dunedin at the Regent Theatre and Rialto Cinemas Held in Auckland, Wellington, Christchurch and Dunedin International Youth Silent Film Festival Theatre Style inaugural Festival being held in Tauranga at Baycourt in 2016 Te Matatini Regioanl Kapa Haka Comps Theatre Style 2017 being held at the Sports Park in Hastings The National Brass Band Championships Theatre Style 2016 Napier, 2017 Wellington, 2108 Belnheim Conferencing Plenary space with breakout rooms Flat Floor Dressing rooms are easily turned into meeting rooms Ability to hold conferences up to 300 delegates in the CBD Banquet space Flat Floor 350 ‐ 400 dinning round tables Able to turn a room around from conference to banquet in same day Expo space Flat Floor Flat Flour able to hold 800 standing (cocktail style) Bringing a cities people together, the PV acts as a modern Town Hall Civic Events Anzac Commenmorations Theatre Style Ceremonies, productions, events ‐ NZ Army Band Citizenship Ceremonies Theatre Style Once a month Large International Acts Theatre Style More International acts to Tauranga if we had larger seating capacity as Ability for Tauranga residents to see high quality acts that they would we have a growing population as well as close proximity to Auckland normally have to go to Auckland to see. Events Graduations Theatre Style Annually, students parade CBD and gather outside in civic square and Bringing educatitioanl campus into the city to celebrate enter for ceremony Fashion Shows Traverse Seating on either side of catwalk Being a multipurose venue allows it the ability to adapt to whatever is being held within it. Not an airy sports stadium or areana type feeling. Fundraiser Auctions Banquet Style Catered by PV restarurant Bride of the Year Banquet Style Banquet style with a catwalk down the middle Awards Ceremonies Banquet Style Presentation set up with projector screens on all four walls Balls Banquet Style Lighting effects able from lighting catwalk Corporate banquets Banquet Style Lighting effects able from lighting catwalk Lectures, presentaions & TED style talks Theatre style A venue capabile of holding over 1000 people but also with the capailities for Presentation set up with projector screens on all four walls large presentations Potential Community Events Local Live Music Events Garden/Restaruant Early evening events in Garden or PV café/restaurant All of these events would be to create a hub of events and happenings in the CBD Matinees of Live Music for Ederly theatre Style Brass Band, Jazz Bands, Choirs, Singers Networking Sessions Garden/Restaruant After work networking sessions TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB — — 97 MASTER PLAN REPORT 24 MAY 2016 239 Tauranga City Council Spatial Requirements Original Issue: 13th October 2015 Re-issue: 14th April 2016 Version: 2.0 Zak Hogg COMMERCIAL IN CONFIDENCE | Tauranga City Council TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB 98 — — MASTER PLAN REPORT 24 MAY 2016 240 This document contains information that is confidential and which may be legally privileged. If you have received this document in error, please notify Tauranga City Council immediately and delete the document. This document is intended solely for the use of the intended recipients and you may not use or disclose this document in any way without the prior consent of Tauranga City Council. Document name TCC-Step2-Process model-20151007-ZH Version 2.0 Date 14th April 2016 Author Zak Hogg Authorisation Gijs Nooteboom © Veldhoen + Company COMMERCIAL IN CONFIDENCE | TAURANGA CITY COUNCIL 1 TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB — — 99 MASTER PLAN REPORT 24 MAY 2016 241 Contents 1. Executive Summary | Page 3 – 4 2. Introduction | Page 5 – 8 3. Core Spatial Requirements | Page 9 – 15 4. Core Special Spatial Requirements | Page 16 – 18 5. External Special Spatial Requirements | Page 19 – 21 COMMERCIAL IN CONFIDENCE | TAURANGA CITY COUNCIL 2 TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB 100 — — MASTER PLAN REPORT 24 MAY 2016 242 I. Executive Summary Tauranga City Council requested Veldhoen + Company’s support to create a Category Item m2 total view of how Tauranga City Council’s future workplace strategy, Activity Workpoints Based Working (ABW), defined in Step 1, would impact the footprint required Collaboration such that potential / existing buildings can be qualified. Core Spatial ~5,250 Requirements Shared Amenities In undertaking this work, Veldhoen + Company has considered three major Storage building blocks in the work environment (process model page 7): • Core Spatial Requirements: - The space required to support the organisations Headcount (HC) in IT Build Room an ABW model including; Individual Workpoints; Collaborative Core Special Spatial CCTV Space spaces, formal and informal; and Shared amenities, cafeteria’s Requirements ~330 Print Room mini-kitchens, storage, utilities, server rooms. • Core Special Spatial Requirements: Library – Back of House - spaces, or functions/teams undertaking a specific activity that would require a physical space outside of the standard workpoint and Council Chambers meeting room scope to support a core business activity. E.g. Print room Council Chambers Foyer External Special Councilors Lounge ~850 • External Special Spatial Requirements: Spatial Requirements - spaces, or services Tauranga City Council provides that may sit Mayors Offices outside of the Organisations way of working, that would require a Customer Service – Front of House physical space outside of the standard workpoint and meeting room scope, + special core business scope to support an externally focused activity. High-level Spatial Requirements = NLA Total ~6,430m2 - This does not include the Public Library Space (including 28% Circulation + 5% Fit- factor) Table 1 provides the high level overview indicating Tauranga City Council Summary Table 1: High-level Spatial Requirements has a high-level spatial requirement of ~6,430m2 to support an ABW workplace strategy at 2018 predicted Headcount. COMMERCIAL IN CONFIDENCE | TAURANGA CITY COUNCIL 3 TAURANGA CIVIC HEART WARREN AND MAHONEY + LANDLAB — — 101 MASTER PLAN REPORT 24 MAY 2016 243 I. Executive Summary – High-level Space Model In addition to the more detailed analysis presented in this report, needed to support the specified headcount. Appropriate open and Veldhoen + Company presents a high-level model TCC may find enclosed meeting spaces, individual work spaces, pantries, valuable in making decisions related to the required workplace m2. kitchen, and the special Core and External specials (CCTV, etc). The table below provides an overview of the m2 of workspace • Veldhoen + Company has applied a benchmark figure of 14m2 per required, including special requirements (external + core), based on individual workpoint to drive an approximate space estimation, this an assumed headcount, growth model, and workplace factor. allows for a ‘rule of thumb’ approach to space estimation. – The number of workpoints is calculated by multiplying the – NOTE: This figure does not mean 14m2 per physical HC by the Workplace Factor (WPF). workpoint – WPF is defined as the number of ergonomic work points • The total space required for the Core Special & External Special per 100 employees. A 60% WPF would mean that 60 Spatial Requirements (1,180 m2) based on the current ergonomic work points are provided for 100 staff. assumptions for specials is also included. • The calculated workspace includes all offerings and amenities WPF / HC 539 565 591 619 648 678 710 743 777 Year (@ June 30) 2018 2020 2022 2024 2026 2028 2030 2032 2034 50% 4953 5135 5317 5513 5716 5926 6150 6381 6619 55% 5330 5531 5731 5946 6170 6401 6647 6901 7163 60% 5708 5926 6144 6380 6623 6875 7144 7421 7707 65% 6085 6322 6558 6813 7077 7350 7641 7941 8251 70% 6462 6717 6972 7246 7530 7824 8138 8461 8795 75% 6840 7113 7386 7680 7984 8299 8635 8982 9339 80% 7217 7508 7799 8113 8438 8774 9132 9502 9882 WPF Optimal WPF Recommended