Housing Authority 22, Pietro Floriani Street, Floriana Telephone: (356) 22991000 Fax: (356) 21243284 AWTORITÀ TAD-DJAR © HOUSING AUTHORITY E-mail: [email protected] Website: http://www.housingauthority.gov.mt/ ADVERT NUMBER: 151/2014 DEPT. REF: TWO 18/2014 TENDER FOR REPAIR WORKS IN FAÇADE AND ROOF STRUCTURES AT BLOCK 13, FLAT 6, TRIQ SAN LAWRENZ, BIRGU. This Tender is free of charge Date Published: 31st October 2014 Closing Date: 24th November 2014 at 10:00am CET IMPORTANT: A clarification meeting and a site visit will be held by the Housing Authority on the 12th November 2014 at 9.00 AM. Clarifications shall be uploaded and will be available to view/download from www.housingauthority.gov.mt Page 1 WORKS TENDER Table of Contents Table of Contents...........................................................................................2 VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS ..............................................5 A. GENERAL PART...........................................................................................5 1. General Instructions............................................................................................................................... 5 2. Timetable................................................................................................................................................. 5 3. Lots............................................................................................................................................................ 6 4. Financing.................................................................................................................................................. 6 5. Eligibility .................................................................................................................................................. 6 6. Selection Criteria.................................................................................................................................... 6 7. Multiple Tenders..................................................................................................................................... 7 8. Tender Expenses..................................................................................................................................... 7 9. Clarification Meeting/Site Visit ........................................................................................................... 7 B. TENDER DOCUMENTS....................................................................................7 10. Content of Tender Document............................................................................................................. 7 11. Explanations/Clarification Notes Concerning Tender Documents............................................... 8 12. Labour Law ............................................................................................................................................ 8 13. Law.......................................................................................................................................................... 8 C. TENDER PREPARATION .................................................................................8 14. Language of Tenders............................................................................................................................ 8 15. Presentation of Tenders...................................................................................................................... 8 16. Content of Tender (Single-Envelope System).................................................................................. 9 17. Tender Prices ........................................................................................................................................ 9 18. Currencies of Tender and Payments............................................................................................... 10 19. Period of Validity of Tenders ........................................................................................................... 10 20. Tender Guarantee (Bid Bond) .......................................................................................................... 10 21. Variant Solutions................................................................................................................................. 10 22. Preparation and Signing of Tenders................................................................................................ 11 D. SUBMISSION OF TENDERS ............................................................................ 11 23. Sealing and Marking of Tenders....................................................................................................... 11 24. Extension of Deadline for Submission of Tenders......................................................................... 11 25. Late Tenders ....................................................................................................................................... 11 26. Alterations and Withdrawal of Tenders ......................................................................................... 11 E. OPENING AND EVALUATION OF OFFERS ........................................................... 12 27. Opening of Tenders............................................................................................................................ 12 28. Secrecy of the Procedure.................................................................................................................. 12 29. Clarification of Tenders .................................................................................................................... 12 30. Tender Evaluation Process................................................................................................................ 12 31. Correction of Arithmetical Errors.................................................................................................... 13 F. CONTRACT AWARD .................................................................................... 13 32. Criteria for Award .............................................................................................................................. 13 33. Right Of The Housing Authority To Accept Or Reject Any Tender ............................................ 14 34. Notification of Award, Contract Clarifications ............................................................................. 14 35. Contract Signing and Performance Guarantee.............................................................................. 14 36. Commencement of Works (Order To Start Works) ....................................................................... 15 G. MISCELLANEOUS ....................................................................................... 15 37. Ethics Clauses...................................................................................................................................... 15 38. Data Protection and Freedom of Information............................................................................... 16 39. Gender Equality.................................................................................................................................. 16 Page 2 VOLUME 1 SECTION 2 – TENDER FORM ................................................................ 17 VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM................................................ 21 Not applicable ............................................................................................. 21 VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS & QUESTIONNAIRE ......................... 22 Notes to Tenderers ................................................................................................................................... 22 Form 1 - Participation Fee Receipt....................................................................................................... 23 Form 2 - Statement on Conditions of Employment............................................................................. 24 Form 3 – Health and Safety Representative ......................................................................................... 25 Form 4 –Overview of Tenderer’s Personnel.......................................................................................... 26 Form 5 - Plant and Equipment to be Employed on Contract............................................................. 27 Form 6 - Literature .................................................................................................................................. 28 VOLUME 1 SECTION 5 – GLOSSARY..................................................................... 29 VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS ....... 31 Part II - Rules governing public contracts whose value does not exceed one hundred and twenty thousand euro (€120,000) .......................................................................................................... 31 VOLUME 2 SECTION 1 – DRAFT CONTRACT FORM ................................................... 33 VOLUME 2 SECTION 2 – GENERAL CONDITIONS ...................................................... 35 VOLUME 2 SECTION 3 – SPECIAL CONDITIONS........................................................ 36 Article 2: Law and language of the contract............................................................................... 36 Article 3: Order of precedence of contract