Agenda Board Meeting – Public Session Anna DeBartolo Chair Tuesday, February 3, 2015 (Vaughan) Board Room – 7:30 p.m. Pages Nancy Elgie Vice-Chair 1. Roll Call (Georgina) 2. Approval of Agenda Peter Adams-Luchowski (Aurora & King) 3. Declaration of Conflict of Interest Linda Aversa 4. Report from the Board Meeting – Private Session, (Vaughan) February 3, 2015 Loralea Carruthers 5. Student Trustee Report – Harii Mahesh and Daniel Roytman (East Gwillimbury & Whitchurch-Stouffville) 6. Director’s Information Report Carol Chan 7. APPLAUSE! 1-2 (Richmond Hill) Susan Geller 8. Ontario Public School Boards’ Association Report (Markham and Vaughan) 9. Special Announcements Harii Mahesh (Student Trustee) 10. Approval of Minutes of the December 9, 2014 Board 3-25 Meeting and January 20, 2015 Special Board Meeting Corrie McBain (Richmond Hill) 11. Routine (*) and Non-Routine Presentation of Minutes and Reports of Board Committees: Juanita Nathan (Markham) (a) Joint Board Consortium Minutes 26-31 Billy Pang Wednesday, December 10, 2014 (*) (Markham) (b) Policy and By-Law Committee Minutes 32-91 Daniel Roytman Thursday, January 8, 2015 (*) (Student Trustee) (c) Special Property Management Committee Minutes, 92-93 Allan Tam Tuesday, January 20, 2015 (*) (Markham) Martin Van Beek (Newmarket) 60 Wellington Street West, Box 40, Aurora Ontario L4G 3H2 (905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca A g e n d a York Region District School Board Pages Page 2 (d) Property Management Committee Minutes, 94-121 Tuesday, January 20, 2015 (*) (e) Board Standing Committee Minutes 122-129 Tuesday, January 20, 2015 (*) (f) Chair’s Committee Minutes, 130-142 Monday, January 26, 2015 Non-Routine Recommendation #5 12. Routine (*) Acceptance of Advisory Committee Minutes and Non-Routine Recommendations Requiring Board Approval: (a) Special Education Advisory Committee Minutes, 143-147 Thursday, December 4, 2014 (*) (b) Special Education Advisory Committee Minutes, 148-156 Thursday, January 8, 2015 (*) (c) Parent, Family and Community Engagement Advisory 157-163 Committee Minutes, Tuesday, January 13, 2015(*) (d) Equity and Inclusivity Advisory Committee Minutes, 164-171 Thursday, January 15, 2015 (*) 13. 2014-2015 Revised Estimates 172-180 Coordinating Superintendent, Business and Chief Financial Officer W. Muirhead-Toporek 14. Confirmation of Operational By-Law Changes 181-216 (Notice of Motion given at the December 9, 2014 Board Meeting) 15. Notice of Motion to Further Amend Operational 217-218 By-Law 16. Meetings and Events (*) 219-220 17. Adjournment PLEASE NOTE NEW START TIME OF 7:30 P.M. Applause! February 2015 Applause! is the monthly recognition of significant achievements and contributions by staff, students and community partners at a York Region District School Board Public Board Meeting. Recognition of achievements is based on alignment with the organizational goals outlined by the Trustees’ Multi-Year Plan in combination with the criteria set out in Staff Awards and Student Awards policies. City of Markham Recognizes Student Entrepreneurs In partnership with the Ontario Government, the City of Markham and other business sponsors, the Markham Small Business Centre administers the Markham Business Plan Competition. The competition is open to all high school, college or university students in Markham. The program encourages students to develop a business concept, undertake research to determine feasibility and write a business plan to document their work and plans. There are two categories of awards: the BDO Award for Excellence and the Seneca Award for Innovation. A panel of judges evaluates the business plans to determine the winners. This year, there were seven YRDSB student winners: Student School Business Concept Mahathi Mundluru Markham District High Jewelry DIY Workshop School Program for people to learn to make their own jewelry Eddie Wang Unionville High School Verseux Apparel *winner in two Retailer of men's suits and shirts made to the categories individual measurements of the customer Gordon Sun Markham District High Food View School Mobile application that allows diners to view restaurant menus before even entering the restaurant, with social media aspects to share their reviews and opinions Bradley Au Markham District High BAM! Advertising School Creative advertising and marketing agency, and graphic design services for small businesses Arshaan Bhimani Markham District High MakeItBetter Internet Marketing School Internet marketing, web design and search engine optimization services Sana Patel Middlefield Designer and retailer of a line of women’s Collegiate Institute dresses Apivarman Sriruban Bur Oak Secondary Clean Cut Lawn Care Services School Lawn care service The students were presented with cash prizes at a presentation attended by the Mayor of Markham as well as the Markham-Unionville M.P. and M.P.P.. Applause! February 2015 International Festival of Authors (IFOA) and Open Book: Ontario Writing Contest Open to students in grades five to 12 across the province, the IFOA and Open Book: Ontario contest invited students to write a story in 500 words or less, using the story-starter provided for their age group by one of four acclaimed Canadian authors – Martha Baillie, Kathryn Kuitenbrouwer, John McFetridge or Elyse Friedman. Aurora High School student Alexandra Sweny’s story was chosen out of 30 submissions in the Grade 11 to12 category as the winner. All entries were narrowed down by the IFOA team, then chosen by Open Book: Ontario. Winners were chosen based on creativity, ability to stay within the word count, style and overall quality of the piece. One winner was chosen from each age group for a total of four, who each received a cash prize courtesy of IFOA and the opportunity to have their work published online at Open Book: Ontario. When asked about Alexandra, her teachers had the following to say: “Alexandra is an excellent writer. Her academic writing is superior and she often earns perfect grades for her assignments. She has also contributed as a free-lancer to local newspapers.” - English teacher, Ian Lindsey “Alexandra is simply “the best”. Everything she does is exemplary. Her interpretation of text, use of vocabulary, ability to write analytically as well as creatively is incredible. She is a great pleasure to teach.” - Studies in Literature teacher, David Campoli Alexandra has also won prizes for her short fiction from the Canadian Federation for University Women and Young Writers of Canada. To learn more about the contest and read Alexandra’s piece please visit the Open Book website. YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION DECEMBER 9, 2014 The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 8:00 p.m. on Tuesday, December 9, 2014 with Chair A. DeBartolo presiding and the following members present; Trustees P. Adams-Luchowski, L. Aversa, L. Carruthers, N. Elgie, S. Geller, C. McBain, J. Nathan, B. Pang, A. Tam and M. Van Beek. Also in attendance: Student Trustees H. Mahesh and D. Roytman Regrets: Trustee C. Chan APPROVAL OF AGENDA Board Chair A. DeBartolo noted a revision to agenda item #15, Notice of Motion to Amend Operational By-Law, page 262 of the Board agenda. (*)1. Moved by M. Van Beek, seconded by N. Elgie: That the agenda be approved with the correction to the Board By-Laws on page 262. - Carried - DECLARATION OF CONFLICT OF INTEREST Chair A. DeBartolo asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof. RISE AND REPORT – DECEMBER 9, 2014 BOARD MEETING – PRIVATE SESSION (*)2. Moved by N. Elgie, seconded by L. Aversa: 1) That the York Region District School Board receive for information and approve the recommendations contained in the minutes of the November 27, 2014 Audit Committee Meeting. BOARD MEETING MINUTES – PUBLIC SESSION PAGE 2 December 9, 2014 ____________________________________________________________________ 2) That the York Region District School Board approve the recommendations in the Human Resource Services staff report. 3) That the York Region District School Board receive the Student Discipline and Suspension Reports for information. 4) That the York Region District School Board approve the recommendations regarding a procurement matter as outlined in the staff report. 5) That the York Region District School Board approve the school administrator appointments and transfers as outlined in the staff report. 6) That the York Region District School Board receive the negotiations update for information. - Carried - STUDENT TRUSTEE REPORT At this time, Student Trustees H. Mahesh and D. Roytman made the following remarks. “Madame Chair, Mr. Director, Trustees, Staff, Ladies and Gentlemen. As student trustees, we represent students by voicing their opinions so that they can be heard on a Board level. Thus far, Daniel and I have attended many conferences and events and have listened to what students have to say. Tonight we are excited to share our progress so far. As an organization, the York Region President’s Council (YRPC) has been excelling and thriving. A general assembly meeting was recently hosted, which sparked discussions about how to improve the school learning environment and how school communities can better impact students. Passionate students from across York Region provided valuable feedback