Faculty Planning & Evaluation Handbook 2015 – 2016 Version 2.0, Last Updated 08.25.2015 Page 1 of 69 Table of Contents Purpose ...................................................................................................................................................................... 4 Purpose of the Committee ..................................................................................................................................... 4 Purpose of Evaluation ............................................................................................................................................ 4 Purpose of this Handbook ...................................................................................................................................... 4 Summary of Performance Evaluations ....................................................................................................................... 5 Factors in the Evaluation of Job Performance ....................................................................................................... 5 Teaching Effectiveness ........................................................................................................................................... 5 Service Activities .................................................................................................................................................... 6 Performance Ratings .............................................................................................................................................. 6 Determining the Final Rating ................................................................................................................................. 8 Deadlines & Responsibilities: Faculty Members ........................................................................................................ 9 Deadlines & Responsibilities: On-Campus Supervisors ............................................................................................ 11 Deadlines & Responsibilities: Online Chairs ............................................................................................................. 14 Deadlines & Responsibilities: Academic Deans........................................................................................................ 16 Faculty Planning and Evaluation Worksheets .......................................................................................................... 19 Purpose of the Worksheet ................................................................................................................................... 19 Frequency ............................................................................................................................................................. 19 Brief Instructions .................................................................................................................................................. 19 Blank Planning Worksheet ................................................................................................................................... 22 Writing Effective SMART Goals for the Classroom .................................................................................................. 31 Classroom/Lab Observations ................................................................................................................................... 33 Frequency and Duration....................................................................................................................................... 33 Primary Observers ................................................................................................................................................ 34 Blank Observation Form ....................................................................................................................................... 35 Student Feedback Forms .......................................................................................................................................... 40 Purpose of Student Feedback .............................................................................................................................. 40 Understanding the Student Feedback Form ........................................................................................................ 40 Administering the Student Feedback Form ......................................................................................................... 40 Interpreting the Student Feedback Form ............................................................................................................ 41 Impact on the Faculty Evaluation Process ........................................................................................................... 42 Version 2.0, Last Updated 08.25.2015 Page 2 of 69 Blank Student Feedback Form ............................................................................................................................. 43 Important Information: Provisional Faculty ............................................................................................................. 44 Pay Plan for Faculty .................................................................................................................................................. 46 Initial Salary Placement ........................................................................................................................................ 46 Assigning Annual Raises ....................................................................................................................................... 46 Shares Calculation Example ................................................................................................................................. 46 Other Adjustments to Salary ................................................................................................................................ 47 Changes to this Pay Plan ...................................................................................................................................... 47 Development Plans .................................................................................................................................................. 48 Appendix A-1: SBCCOE BP 3-31 and CCCS Policy SP 3-31 ........................................................................................ 50 Appendix A-2: Job Descriptions ............................................................................................................................... 55 Appendix A-3: Appeals Process ................................................................................................................................ 60 Appendix A-4: Observation Pre-Visit Form .............................................................................................................. 62 Appendix A-5: Observation Post-Visit Instructions .................................................................................................. 64 Appendix A-6: Notice to Student Evaluators (On-Campus) ..................................................................................... 65 Appendix A-7: Notice to Student Evaluators (Online) ............................................................................................. 66 Appendix A-8: Provisional Faculty Development Plan ............................................................................................. 67 * Note: Training materials are not included in this handbook. Contact the college-wide training coordinator in Human Resources (HR) for more information. Version 2.0, Last Updated 08.25.2015 Page 3 of 69 Purpose Purpose of the Committee In May 2012, the Faculty Planning and Evaluation Committee was reconvened to review the forms and processes relevant to the evaluation of full-time faculty members. The committee’s charge was to create more consistent and equitable guidelines across all campuses and modes of delivery at Front Range Community College (FRCC). The timing of the changes to faculty performance evaluations coincided with the new department chair model and the Colorado Community College System’s (CCCS; System) new evaluation guidelines and ratings. The committee reviewed current processes and forms for the college, solicited feedback from faculty and administrators, considered relevant research, and incorporated applicable CCCS and FRCC policies and/or organizational guidelines to create this resource for provisional, limited, and non-provisional (regular-contract) faculty at all FRCC campuses or sites. Purpose of Evaluation In the spirit of continuous improvement, and in compliance with CCCS requirements, all full-time faculty members are evaluated annually. As noted in CCCS policy (SP 3-31), “The goal of faculty evaluation is to assess faculty performance and reward contribution to the success of students and improve the environment of the college community.” This process is intended to be appreciative and collaborative for faculty members and their direct supervisors, because “faculty members need to be supported [in] their on-going efforts at developing their teaching quality. [However,] investment in any efforts to continually develop teaching skill should not automatically imply substandard teaching quality. Regardless of relative experience and skill, everyone has the potential to improve” (Cornell University, Teaching Evaluation