Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 1 of 17 PRESENT: Greg Benton, Livingston District Kevin W. Marshall, Berkeley District Timothy J. McLaughlin, Chancellor District David Ross, Courtland District Gary F. Skinner, Lee Hill District Paul D. Trampe, Salem District Chris Yakabouski, Battlefield District STAFF PRESENT: Mark B. Taylor, County Administrator Ed Petrovitch, Deputy County Administrator Karl Holsten, County Attorney Aimee R. Mann, Deputy Clerk Mr. Taylor called the meeting to order at 4:30 p.m. Mr. Benton led the Pledge of Allegiance and Dr. Trampe gave the invocation. ORGANIZATION OF THE BOARD OF SUPERVISORS Mr. Taylor asked for nominations for the Chairman of the Board. Mr. Benton nominated Dr. Trampe. Mr. Benton moved to close nominations. The motion passed unanimously. VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 On a motion by Mr. Benton and passed unanimously, the Board elected Dr. Trampe as Chairman of the Board of Supervisors for 2019. VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 2 of 17 Dr. Trampe asked for nominations for Vice Chairman of the Board. Mr. Yakabouski nominated Mr. Skinner. Dr. Trampe moved to close nominations. The motion passed unanimously. VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 On a motion by Mr. Yakabouski and passed unanimously, the Board elected Mr. Skinner as Vice Chairman of the Board of Supervisors for 2019. VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 ADOPTION OF THE BOARD OF SUPERVISORS’ BYLAWS AND CODE OF ETHICS On a motion by Mr. Benton and passed unanimously, the Board approved the proposed changes to the bylaws. VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 On a motion by Mr. Skinner and passed unanimously, the Board adopted the Code of Ethics. Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 3 of 17 VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 Mr. Skinner made a motion to approve the resolution as presented. Mr. Benton made a substitute motion to add a special meeting on February 5, 2019 at 4:30 p.m. at the Marshall Center for the purpose of the sPower public hearings. The substitute motion passed 6 to 1 with Mr. McLaughlin opposed and the Board adopted the resolution for the Schedule of Meetings for 2019 as follows: VOTE: Ayes: 6 Mr. Benton, Mr. Marshall, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 1 Mr. McLaughlin Absent: 0 Abstain: 0 RESOLUTION NO. 2019-1 Adopting the Spotsylvania County Board of Supervisors’ Schedule of Meetings for 2019 BE IT RESOLVED by the Spotsylvania County Board of Supervisors, that all Board of Supervisors meetings for 2019 shall be held in the Board Meeting Room of the Holbert Building, 9104 Courthouse Road, Spotsylvania, Virginia 22553, unless otherwise noted in the following schedule, and BE IT FURTHER RESOLVED, that the dates and times for such meetings shall be in accordance with the following schedule: Date Time January 8 ....................4:30 p.m. January 22 ..................6 p.m. February 5 ..................4:30 p.m. Marshall Center February 12 ................4:30 p.m. February 26 ................6 p.m. March 12 ....................4:30 p.m. March 19 ....................6 p.m. Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 4 of 17 March 26...………… 6:30 p.m. at Massaponax High School April 9 ........................4:30 p.m. April 11 ......................6 p.m. April 23 ......................6 p.m. May 14 .......................4:30 p.m. May 28 .......................6 p.m. June 11 .......................4:30 p.m. June 25 .......................6 p.m. July 9 ..........................4:30 p.m. August 13 ...................4:30 p.m. September 10 .............4:30 p.m. September 24 .............6 p.m. October 8 ....................4:30 p.m. October 22 ..................6 p.m. November 14 ..............4:30 p.m. November 26 ..............6 p.m. December 10 ..............4:30 p.m. January 14, 2020 ........4:30 p.m. APPROVAL OF AGENDA On a motion by Mr. Yakabouski and passed unanimously, the Board approved the agenda with the following addition: • Closed meeting following Board Reports VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 5 of 17 AWARD PRESENTATIONS AND SPECIAL RECOGNITIONS State Champions – Chancellor High School Field Hockey Team The Board recognized the Chancellor High School Field Hockey Team on their state championship title. On a motion by Mr. Ross and passed unanimously, the Board adopted the commendation as follows: VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 COMMENDATION 2018 Virginia High School League Class Four State Girls Field Hockey Champions WHEREAS, the Chancellor High School field hockey team completed an outstanding season by winning the 2018 Virginia High School League class four state girls field hockey championship; and WHEREAS, the Chancellor High School Chargers varsity field hockey team is comprised of 22 players, two managers, and four coaches; and WHEREAS, the Chargers defeated Leesburg’s Heritage High School in the state quarterfinals (4-2) and Midlothian High School in the state semifinals (3-0) to advance to the state finals; and WHEREAS, the Chargers defeated Culpeper’s Eastern View High School (2-1) at South County High School in Lorton, Virginia, November 10, 2018 to win the state championship title; and WHEREAS, the Chargers finished the season with a 16-6 record, bringing home the sixth state field hockey championship title in Chancellor High School’s history; and NOW THEREFORE BE IT RESOLVED, that the Spotsylvania County Board of Supervisors commends and recognizes all 22 players, two managers and four coaches, and expresses its pride and appreciation for their excellence and achievement. Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 6 of 17 PUBLIC COMMENT ON CONSENT AGENDA None APPROVAL OF THE CONSENT AGENDA The County Administrator read the synopsis as a brief preview of these agenda items for the public. On a motion by Mr. Skinner and passed unanimously, the Board approved the Consent Agenda as follows: VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 1. Approval of the Minutes of the December 11, 2018 Board of Supervisors Meeting; 2. Approval of Contract Modification for Renewal to Commonwealth Irrigation & Landscape for Grounds Maintenance Services; 3. Approval of Contract Modifications for Renewal to Computer Cabling & Telephone Services, Inc. and Plexus Installations, Inc. for Fiber Optic Cable Installation; 4. Approval of Contract Modification for Renewal to Draper Aden Associates to Provide Professional Engineering Services for Solid Waste Services; 5. Approval of Contract to Trane U.S. Inc. for Holbert Building HVAC Equipment Replacement; 6. Budget Adjustment & Appropriation for Additional Overtime Expenditures for the Building Safety Office as follows: VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 RESOLUTION NO. 2019-2 BE IT RESOLVED by the Board of Supervisors of the County of Spotsylvania, Virginia, that the following appropriation be, and the same hereby are, made for the fiscal year beginning July 1, 2018, from the funds and for the functions or purposes indicated. Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 7 of 17 For additional overtime necessary to meet customer demand for building permits, plan reviews, and inspections, to be expended only by order of the Board of Supervisors as follows: CODE COMPLIANCE FUND: $25,000 7. Budget Adjustment & Appropriation for Insurance Reimbursement for Parks & Recreation Vehicle as follows: VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 RESOLUTION NO. 2019-3 BE IT RESOLVED by the Board of Supervisors of the County of Spotsylvania, Virginia, that the following appropriation be, and the same hereby are, made for the fiscal year beginning July 1, 2018, from the funds and for the functions or purposes indicated. For the replacement of a Parks and Recreation vehicle with insurance reimbursement funds, to be expended only by order of the Board of Supervisors as follows: GENERAL FUND: $22,580 8. Capital Projects Budget Adjustments as follows: VOTE: Ayes: 7 Mr. Benton, Mr. Marshall, Mr. McLaughlin, Mr. Ross Mr. Skinner, Dr. Trampe and Mr. Yakabouski Nays: 0 Absent: 0 Abstain: 0 RESOLUTION NO. 2019-4 BE IT RESOLVED by the Board of Supervisors of the County of Spotsylvania, Virginia, that the following appropriation be, and the same hereby are, made for the fiscal year beginning July 1, 2018, from the funds and for the functions or purposes indicated. To close out and reallocate funding on certain capital projects, to be expended only by order of the Board of Supervisors as follows: Spotsylvania County, Virginia Board of Supervisors Meeting, January 8, 2019, Minutes 8 of 17 GENERAL FUND: $200,000 CAPITAL PROJECTS FUND: ($208,015) UTILITIES CAPITAL PROJECTS FUND: ($321) 9.