Marie Ward Chief Executive Living in Lockdown Privacy Notice 7 May 2020 Key contact details Name: Noreen Cunningham Address: Newry and Mourne Museum, Bagenal’s Castle, Castle Street, Newry, BT34 2BY Phone Number: 0330 137 4034 E-mail: [email protected] Website: www.bagenalscastle.com The type of personal information we collect We currently collect and process the following information: • Names, addresses, email addresses and telephone/mobile numbers of individuals sending photographs, videos, written material for the project • Photographs of individuals, groups of people, streets, landscapes, buildings • Videos of individuals, groups of people, streets, landscapes, buildings • Written material describing individual’s activities/experiences How we get your personal information and why we collect it The personal information we process is provided to us by individuals who have provided consent via completing a permission form. The aim of this new project, called ‘Living in Lockdown’, is to understand the impact the COVID-19 pandemic has had on individuals, business, commerce, arts, culture, sport and religious life in our district. The personal data is necessary in recognising the scale and impact of COVID-19 on our district, Newry, Mourne and Down. The Down and Newry museums will record for future generations how we lived through these very different and difficult circumstances. We use the information that you have given us in order to • use the material supplied for research, exhibitions and publications We may share this information: • Internally with Newry, Mourne and Down District Council staff, for example, with other members of Museum staff while cataloguing or using this information for exhibitions and/or attributing a name to an image, audio, video or written material • Externally to suppliers (e.g. Printers, videographers) Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are: (e) We need it to perform a public task. Oifig an Iúir Oifig Dhún Pádraig 0330 137 4000 (Council) Newry Office Downpatrick Office [email protected] O’Hagan House Downshire Civic Centre www.newrymournedown.org Monaghan Row Downshire Estate, Ardglass Road Newry BT35 8DJ Downpatrick BT30 6GQ How we store your personal information Your information is securely stored in Newry and Mourne Museum and Down County Museum. We keep Name and Address for posterity. We will dispose of email addresses and telephone/mobile numbers information by the completion of this project in September 2021. Your data protection rights Under data protection law, you have rights including: Your right of access - You have the right to ask us for copies of your personal information. Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances. Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us if you wish to make a request (see contact details on footer of first page). How to complain If you have any concerns about our use of your personal information, you can make a complaint to us (see contact details on footer of first page). You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk Due to Covid 19 the ICO's offices will be closed for the foreseeable future. They are therefore unable to receive correspondence via post. The ICO has asked us instead to provide a link to their contact page: https://ico.org.uk/global/contact-us/ .