INDEX TO EXECUTIVE COMMITTEE MEETING #1/15 Friday, February 6, 2015 MINUTES Minutes of Meeting #11/14, held on January 16, 2015 1 CORRESPONDENCE A letter dated February 3, 2015 from John D. Srebot, General Council re: 184448 Ontario Limited 1 LONG TERM OFFICE ACCOMMODATION PROJECT 5 LOWER DON 1D-2D FLOOD MODEL Request for Proposal #10000145 9 2015 BUDGET PROCESS Status Report 12 LANDSCAPE TRAINING PROGRAM 37 ONTARIO REGULATION 166/06, AS AMENDED CITY OF BRAMPTON 21 WEST OF MCVEAN DRIVE/NORTH OF COUNTRYSIDE DRIVE 21 CITY OF TORONTO 21 CITY OF TORONTO 22 184448 ONTARIO LIMITED 22 99 WAYMAR HEIGHTS 23 CORSICA DEVELOPMENT INC. C/O METRUS DEVELOPMENT INC. 23 CITY OF MISSISSAUGA 24 ROYAL LASER DEVELOPMENTS INC. 24 CITY OF TORONTO 25 ENBRIDGE GAS DISTRIBUTION INC. 26 35 HEATHERWOOD CRESCENT 26 84 SCIBERRAS ROAD 26 WEINS CANADA INC. 27 KEUNING CONSTRUCTION LTD. 27 375 ELLIS PARK ROAD 27 CITY OF TORONTO 27 ONTARIO REGULATION 166/06, AS AMENDED, CONT'D 87 VALECREST DRIVE 28 1044771 ONTARIO INC. 28 1044771 ONTARIO INC. (SUN HUNG KAI) 28 411 LAWRENCE AVENUE EAST 28 56 DON RIVER BOULEVARD 28 1313688 ONTARIO INC. 29 775 EASTERN AVENUE 29 CITY OF VAUGHAN 29 120 WOLF CREEK CRESCENT 30 136 WILLIS ROAD 30 REGIONAL MUNICIPALITY OF YORK 30 2964 SEABREEZE ROAD 31 8242 MAYFIELD ROAD 31 JOHN STREET AND HEMLOCK STREET 31 220 LAKELAND CRESCENT 32 CITY OF MARKHAM 32 CITY OF TORONTO 32 CITY OF TORONTO 33 ENBRIDGE GAS DISTRIBUTION INC. 33 10 RIPPLE STREET 34 3 PETUNIA STREET 34 2 GROVETREE ROAD 34 12 BAYSHILL DRIVE 35 7 COLCHESTER COURT 35 486 HIDDEN TRAIL 35 33 GARTHWOOD DRIVE 35 114 FERRIS ROAD 36 6 CONNABLE DRIVE 36 1 KAIA COURT 36 61 NAPANEE STREET 36 25 AUSTIN RUMBLE COURT 37 MEETING OF THE EXECUTIVE COMMITTEE #1/15 February 6, 2015 The Executive Committee Meeting #1/15, was held in Weston Room B, Black Creek Pioneer Village, on Friday, February 6, 2015. The Chair Maria Augimeri, called the meeting to order at 9:38 a.m. PRESENT Maria Augimeri Chair Vincent Crisanti Member Glenn De Baeremaeker Member Jennifer Innis Member Giorgio Mammoliti Member Mike Mattos Member Jennifer O'Connell Member PRESENT VIA TELECONFERENCE Michael Di Biase Vice Chair Colleen Jordan Member ABSENT David Barrow Member Ronald Chopowick Member Chris Fonseca Member RES.#B1/15 - MINUTES Moved by: Michael Di Biase Seconded by: Colleen Jordan THAT the Minutes of Meeting #11/14, held on January 16, 2015, be approved. CARRIED _________________________________________ CORRESPONDENCE (a) A letter dated February 3, 2015 from John D. Srebot, General Council, in regard to item EX10.5 - 184448 Ontario Limited. 1 RES.#B2/15 - CORRESPONDENCE Moved by: Michael Di Biase Seconded by: Vincent Crisanti THAT above-noted correspondence (a) be received. CARRIED 2 CORRESPONDENCE (A) 3 _________________________________________ 4 SECTION I - ITEMS FOR AUTHORITY ACTION RES.#B3/15 - LONG TERM OFFICE ACCOMMODATION PROJECTRecommendation on appointment of members to the Long Term Office Accommodation Working Group and preferred site identification for TRCA's new headquarters building. Moved by: Glenn De Baeremaeker Seconded by: Colleen Jordan THE EXECUTIVE COMMITTEE RECOMMENDS THAT the Chair of the Authority (Maria Augimeri), Jack Heath, Ron Moeser, Jim Tovey, Michael Di Biase, Giorgio Mammoliti, Colleen Jordan, Anthony Perruzza and any another other TRCA Members who are interested, be appointed to the Long Term Office Accommodation Working Group (LTOAWG) until the end of their current term of appointment to Toronto and Region Conservation Authority (TRCA) or until their successor is appointed; THAT the existing Head Office site at 5 Shoreham Drive be selected as the preferred site for TRCA's new headquarters building; AND FURTHER THAT staff prepare a report for consideration at Authority Meeting #2/15, scheduled to be held on February 27, 2015 for award of a preferred source contract to DTAH for the development of a Master Plan for the Black Creek Pioneer Village (BCPV) parking lot site, and the schematic design and costing of a new corporate headquarters building on the existing Head Office site at 5 Shoreham Drive. AMENDMENT Moved by: Giorgio Mammoliti Seconded by: Vincent Crisanti THAT the last paragraph of the main motion be amended to read: AND FURTHER THAT staff prepare a report for consideration at Authority Meeting #2/15, scheduled to be held on February 27, 2015 on issuing an Expression of Interest for the development of a Master Plan for the Black Creek Pioneer Village (BCPV) parking lot site, and the schematic design and costing of a new corporate headquarters building on the existing Head Office site at 5 Shoreham Drive. RECORDED VOTE Maria Augimeri Nay Vincent Crisanti Yea Glenn De Baeremaeker Nay Jennifer Innis Nay Colleen Jordan Nay Giorgio Mammoliti Yea Mike Mattos Nay Jennifer O'Connell Nay 5 THE AMENDMENT WAS NOT CARRIED THE MAIN MOTION WAS CARRIED BACKGROUND TRCA staff has been studying possibilities for a new or expanded head office for a number of years now. To support and advise staff as the project moves forward, a small Long Term Office Accommodation Working Group (LTOAWG) was created at Authority Meeting #4/08, held on May 23, 2008, by Resolution #A126/08, in part, as follows: THAT a Long Term Office Accommodation Working Group consisting of Toronto and Region Conservation Authority (TRCA) Members representative of the participating municipalities including the Chair, be created to support and guide staff in development and implementation of the Long Term Office Accommodation project;... ...THAT the Working Group include Chair Gerri Lynn O'Connor, Councillor Ron Moeser, Councillor Maria Augimeri, Deputy Mayor Jack Heath and Councillor John Sprovieri;... The Working Group is comprised of one representative from each of the City of Toronto, the regions of Durham, Peel and York, including the Chair of the Authority, and any other interested TRCA Members. Deputy Mayor Heath and Councillors Moeser and Tovey have expressed an interest in continuing on the LTOAWG, and the Chair of the Authority is to automatically be appointed. In addition, an appointee is needed to represent the Region of Durham, unless the Chair of the Authority, to be elected at Annual Authority Meeting #1/15, held on January 30, 2015, is a Durham representative. In 2012 the LTOAWG was reconstituted by the Authority. Since that time, staff has explored options for the construction of a new permanent head office facility on the parking lot lands that TRCA owns at BCPV and its present Head Office location at 5 Shoreham Drive. The firms of DTAH and N. Barry Lyon Consulting were hired as the design and finance team to examine international precedents, develop options for both sites, and investigate alternative methods of financing the proposals. The alternatives, which confirmed the general development carrying capacity and potential buildout of the lands, was presented to the LTOAWG on October 25, 2013, with financing options being discussed with staff in the following months. As space accommodation pressures increased during this time, TRCA has leased a temporary Interim Head Office facility at 101 Exchange Avenue for a six year term, as approved at Authority Meeting #2/14, held on March 28, 2014. Staff from the Downsview Office have been relocated to the Interim Head Office and staff from the 5 Shoreham Drive office will be relocated in March. The relocation of staff to 101 Exchange Avenue has eliminated the additional staff relocation costs previously associated with the redevelopment of the 5 Shoreham Drive site. 6 Staff has examined the existing planning and zoning permissions on both the 5 Shoreham Drive and BCPV parking lot sites. The BCPV parking lot site is designated as Parks and Open Space Areas – Other Open Space Areas in the City of Toronto Official Plan. These areas are to be used primarily for open spaces associated with specialized uses and facilities (eg. a TRCA facility). The 5 Shoreham Drive site is designated as Parks and Open Space Areas – Natural Areas which are to be used primarily for conservation and passive recreation uses. However, despite the Official Plan designations, the existing Zoning By-law on the 5 Shoreham Drive site allows for a wide variety of "uses of the Conservation Authority", and the property is pre-zoned for office use subject to the provisions of the by-law. This would allow for the redevelopment of the 5 Shoreham Drive site without the need for a Zoning By-law Amendment. The BCPV parking lot site, however, is subject to the City's new Zoning By-law which zones the site Open Space Recreation (OR) which does not include the site specific provision for "uses of the Conservation Authority" and does not allow for office based uses. Uses that are allowed include most public sector uses such as fire station, community centre, day care, entertainment, museum, etc. RATIONALE Staff has discussed this with City of Toronto Planning staff and a Zoning By-law Amendment is required to accommodate an office on the BCPV parking lot site. This is a long process, involving comprehensive public engagement and a well thought out plan incorporating public uses such as park land or other community uses. Extensive consultations with potential users and TRCA's partners, and the development of a comprehensive financing strategy are required over a two or three year period before any detailed design work could proceed. As such, it is unlikely that a new headquarters building could be constructed on the BCPV parking lot site and staff relocated within the six year timeframe of the lease at 101 Exchange Avenue. The existing Head Office site at 5 Shoreham Drive has been the location of TRCA's Head Office since the 1970's. It is located in close proximity to the steep slopes of the Black Creek Valley Corridor and associated significant natural features and includes Honour Roll trees.