Meeting of the Council of The City and County of Swansea 22nd October 2009 at 4.00pm COUNCIL SUMMONS You are hereby summoned to attend a Meeting of the COUNCIL OF THE CITY AND COUNTY OF SWANSEA to be held in the Council Chamber, Civic Centre, Swansea on Thursday, 22nd October 2009 at 4.00 p.m. The following business is proposed to be transacted: 1. Apologies for Absence. 2. To Receive Disclosures of Personal and Prejudicial Interests from Members in accordance with the provisions of the Code of Conduct adopted by the City & County of Swansea. (NOTE: You are requested to identify the Agenda Item / Minute No. Planning Application No. and Subject Matter to which the interest relates). 3. To receive and sign as correct records the Minutes of the following meetings:- (1) Extraordinary Meeting of Council held on 10th September 2009. 6-7 (2) Ordinary Meeting of Council held on 10th September 2009. 8-21 4. Presiding Officer’s Announcements 5. Leader’s Announcements 6. Public Questions Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt within a ten minute period. 7. Public Presentations – None. 8. Presentation – Quality and Standards in Education and Training in 22-59 Wales by ESTYN (Report attached) 9. Cabinet Member Report(s) (A) Environment Portfolio (1) Petition – Requesting Safety Measures in the Vicinity of Ysgol Gynradd 60-63 Gymraeg Lon Las, Llansamlet. (2) Petition – Requesting Traffic Calming Along Danygraig Road, Port 64-66 Tennant. (B) Business Improvement & Efficiency and Finance Portfolio’s (1) Delegation of Power to Make Decisions in Relation to Pensions 67-109 Matters. (C) Community Leadership and Democracy (1) Membership of Committees. 110-111 2 (D) Finance (1) Treasury Management Annual Report 2008/09. 112-133 (E) Economic & Strategic Development and Housing Portfolio’s (1) Affordable Housing Delivery Statement. 134-177 10. Report of the Corporate Director(Social Services) (1) Child & Family Services. 178-189 11. Joint Report(s) of the Presiding Officer and Monitoring Officer (1) Amendment to the Constitution – Procedure Regarding Notices of 190-194 Motion – Council Procedure Rule 11. (2) Amendment to the Constitution – Council Questions - Procedure Rule 195-198 15. 12. Report of the Presiding Officer (1) Overview & Scrutiny Annual Report. 199-223 13. Report from Head of Communications, Overview and Scrutiny (1) Review of Youth Offending Service (YOS) Inspection. 224-237 14. Report from Finance, Audit & Business Improvement Overview Board (1) Notice of Motion Referral – “Are We Being Served?” – The Report of 238-326 the Councillor Commission Expert Panel for Wales. 15. Joint Report of the Head of Communications and Overview & Scrutiny Coordinating Group (1) Overview & Scrutiny Strategic Work Programme 2009/10 - Update. 327-335 16. Councillors’ Questions under Council Procedure Rule 15 336-354 17. Notice of Motion from Councillors D Phillips, J Burtonshaw, J Miles, B Lloyd, C Thomas, R Stewart, M Child, R Francis-Davies, C Richards and P Matthews Swansea should be rightly proud of the participation of pupils and young people in arts activity. Swansea has an enviable record in regards to Arts in Education because of the innovative and excellent work done by it & its predecessor authorities. However, it is understood that a consequence of the ongoing LEA review and restructuring, is that posts have been deleted from the Education Advisory Service, specifically the Co-ordinator for the Arts. Council therefore calls upon the relevant Cabinet Member to advise Council how the outstanding work that has been done in regards to encouraging both pupil participation and the promotion, support and facilitation of such activity in and between schools and other organisations is to be maintained in the future. 3 18. To authorise the affixing of the Common Seal to any document necessary to carry into effect any resolution passed or confirmed at this meeting. David Daycock Head of Legal and Democratic Services Civic Centre Swansea 15th October 2009 To: All Members of the Council 4 Item No. 2 Disclosures of Personal Interest from Members To receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the Authority’s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: (i) disclose orally both the interest concerned and the existence of the dispensation; and (ii) before or immediately after the close of the meeting give written notification to the Authority containing - - details of the prejudicial interest; - details of the business to which the prejudicial interest relates; - details of, and the date on which, the dispensation was granted; and - your signature Z:\Committees\A Agenda Pack\Council\2008-09\08 June 26\02 - Disclosures of Personal Interest.doc 5 Item No. 3 (1) CITY AND COUNTY OF SWANSEA MINUTES OF THE EXTRAORDINARY COUNCIL OF THE CITY AND COUNTY OF SWANSEA HELD AT CIVIC CENTRE, SWANSEA ON THURSDAY, 10 SEPTEMBER 2009 AT 2.30 P.M. PRESENT: Councillor E W Fitzgerald (Presiding Officer) presided Councillor(s): Councillor(s): Councillor(s): V N Abbott D I E Jones D Phillips V A Bates Hughes M R Jones C L Philpott N S Bradley S M Jones D Price J E Burtonshaw A Jopling T H Rees M C Child J B Kelleher I M Richard A R A Clement R H Kinzett J C Richards A C S Colburn E T Kirchner D A Robinson W J F Davies R D Lewis M Smith A M Day A Lloyd R J Stanton C R Doyle R J Lloyd D G Sullivan J Evans P M Matthews C Thomas W Evans P N May D W W Thomas R Francis-Davies P M Meara L G Thomas M J Hedges J T Miles J M Thomas C A Holley W K Morgan N J Tregoning N A Holley H M Morris S M Waller Thomas P R Hood-Williams B G Owen J Woodman D T Howells ALSO PRESENT: Members of the Intervention Board: His Honour Judge Graham Jones Rose Seabourne Colin Berg 34. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors P M Black, J B Hague, D H Hopkins, B J Hynes, D H James, J W Jones, M H Jones, K E Marsh, J Newbury, G Phillips, S J Rice, P B Smith, R L Smith, R Speht, R C Stewart, D P Tucker and G Seabourne. 6 Minutes of the Extraordinary Meeting of the Council (10.09.09) Cont’d 35. DISCLOSURES OF INTEREST In accordance with the provisions of the Code of Conduct adopted by the City & County of Swansea, no interests were declared: 36. PRESIDING OFFICER’S ANNOUNCEMENTS None 37. LEADERS ANNOUNCEMENTS None 38. BRIEFING SESSION FOR MEMBERS The Cabinet Member for Social Services welcomed members of the Intervention Board to the Council meeting. Steve Walker (Head of Child & Family Services) gave a PowerPoint presentation to Members on the following subject areas: • Corporate Parenting. • Safeguarding Children Councillors asked a number of questions in relation to the presentation, all of which were answered fully and frankly. RESOLVED that: (1) The presentation be noted; (2) Copies of the PowerPoint presentation be circulated to all Members; (3) The Corporate Director (Social Services) make the Child and Family Services emergency telephone numbers available to all Councillors. 39. COMMON SEAL RESOLVED that the Common Seal be affixed to any necessary documents to bring into effect any decisions taken at this meeting. The meeting ended at 3.45 p.m. CHAIRMAN S: Extraordinary Council – 10 September 2009 (GB) 7 Item No. 3 (2) CITY AND COUNTY OF SWANSEA MINUTES OF THE COUNCIL OF THE CITY AND COUNTY OF SWANSEA HELD AT CIVIC CENTRE, SWANSEA ON THURSDAY 10TH SEPTEMBER 2009 AT 4.00 P.M.