F Welcome to the 2016 American Royal World Series of Barbecue® presented by The World Series of Barbecue® is the largest barbecue competition in the world and we are thrilled to have you join us for the 37th annual competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event! We want your time at the American Royal World Series of Barbecue® to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one. Lynn Parman, President and CEO, American Royal Angie Stanland, 2016 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue®, American Royal Eric Pew, Coordinator, World Series of Barbecue®, American Royal 2 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 TABLE OF CONTENTS: The American Royal Association…………………………4 Staff information……………………………………………..5-6 American Royal Staff……………………………..5 Ambassadors & Volunteers……………………6 Overview – Rules and Regulations……………………...6 Competition – Rules and Regulations………………6 -9 Authorized Agents………………………………….6 Failure to Submit…………………………………...6 Application Acceptance………………………….7 Teams/Space………………………………………….7 Meat Categories…………………………………….7 Sides/Dessert…………………………………………8 KCBS…………………………………………………….…8 Rules for Preparation and Turn in…………..8 Kookers Kare ………………………………………….10 *updated information Version 5 Event Information ………………………………………10 -14 Weather…………………………………….…………10*updated information Version 3 Cooks Schedule…………………………………….10 *updated information Version 5 Invitational Meat Contest……………………..12*updated information Version 5 Sides & Dessert Contest………………………..13 Open Meat Contest……………………………...13 *updated information Version 4 Legends Program…………………………….……14 Royal Tour…………………………………………….14 International Circle……………………………….15 Party of the Year…………………………………..16*updated information Version 2 Poker Tournament……………………………….16*updated information Version 6 Team Information………………………………………..16-17 Application Information……………………….16 Types of Teams…………………………………….16 Team Receivables…………………………………17 Space Options.……………….…………………….18 updated information Version 3 Team Area Information…………………………………19-26 Space Assignments……………………………….19 Space Locations…………………………………....19 Tents………………………………………………...…..20 Water…………………………………………………….20 Electric…………………………………………………..21 *updated information Version 3 Waste…………………………………………………….22 *updated information Version 6 3 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 Pricing………………………………………………..….22 *updated information Version 3 Tickets……………………………………………………22*updated information Version 6 Vehicles/Parking…………………………………….23*updated information Version 6 Load-In/Load-Out…………………………………..25*updated information Version 5 Damage………………………………………………….23 Double Decker Space……………………………..26*updated information Version 5 Flooring………………………………………………….26 Porta Rentals………………………………………….26 Gas, Lighting grills. Generators……………….27*updated information Version 5 Additional Rental Needs…………………………27 Security & Admissions…………………………….27*updated information Version 5 Prohibited Items & Actions……………………..27*updated information Version 5 Quiet Hours…………………………………………….28 Team Responsibilities……………………………..28 Signage/Marketing………………………………….28 Contest in your space………………………………29*updated information Version 3 Cancellation…………………………………………….29 Preferred Vendors ………………………………….29*updated information Version 5 State and Local Regulations………………………………….30 Health and Safety …………………………………...30 Ordinances………………………………………………30 Food to the Public……………………………………30 Alcohol…………………………………………………….30 Insurance and Liability……………………………..…………..31 Liability…………………………………………………….31 Insurance…………………………………………………31 Force Majeure ………………………………………..31 Successor Interest……………………………………31 For your Convenience ………………………………………….32 Pre-Purchase Items………………………………….32 Deliveries…………………………………………………32 *updated information Version 6 On-Site purchases……………………………………32 *updated information Version 6 Grocery Store…………………………………………..32 Alcoholic Purchases………………………………….33 Schedule/Additional Events……………………..………33-35 Schedule…………………………………………………..33 *updated information Version 6 Cowtown Family Fun Fest…………………………34 Kids Que……………………………………………………34 *updated information Version 6 Hall of Fame Celebration……………………….….35 Changes and Amendments…………………………………...36 4 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region’s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue® contribute to our mission to support excellence in youth and education. STAFF INFORMATION American Royal Staff Email is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact: General Inquiries: [email protected] Main American Royal Line: 816-221-9800 Fax: 816-221-8189 Event/Team Information: Emily Park Manager, World Series of Barbecue® [email protected] 816-569-4021 Eric Pew Coordinator, World Series of Barbecue® [email protected] 816-569-4033 Sponsorship Information: Jennifer Kraenzle [email protected] 5 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 Ambassadors & Volunteers: The World Series of Barbecue® relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams. Each team will have an “Ambassador” that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs. OVERVIEW – RULES AND REGULATIONS If a Contestant does not follow the Rules and Regulations set by the Royal, their contract may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved. COMPETITION RULES & REGULATIONS Authorized Agents All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at [email protected]. Failure to Submit In order to have a space at the World Series of Barbecue® your team must turn in at least one meat to the Open Contest. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue® contest the following year. 6 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 Application Acceptance All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the Royal. Decisions made by the Royal are final and not appealable. Edits to the application will be taken online until September 16th, 2016. Past that date, edits will need to be emailed to the barbecue team at [email protected]. Edits received after the date of September 16th, 2016 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests. Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue® must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams. If your group is interested in exposure beyond your space, please contact the barbecue team to discuss sponsorship opportunities. Meat Categories Competition will be held in the following categories for the Grand Championship: 1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket The following category in Open Meats is optional and will not count toward the Grand Championship scores: Sausage. A Contestant may enter any number of categories of meat by designating those categories on the application. Only one entry per team per category is allowed. 7 | P a g e World Series of Barbecue® Rules and Regulations Version 6: updated 10.7.2016 In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four categories. (Sausage contest in Open does not help team’s eligibility to Grand Champion) Prizes are also