April 27, 2021 City Council Regular Meeting 7:00 p.m. ITEM 1 Call to Order CITY OF DICKINSON, TEXAS CITY COUNCIL MEETING ATTENDANCE LIST MEETING DATE: April 27, 2021 Regular Meeting MAYOR/COUNCIL PRESENT ABSENT MAYOR SEAN SKIPWORTH __________ _________ POS. 1: COUNCILMEMBER H SCOTT APLEY __________ _________ POS. 2: COUNCILMEMBER SCOTT SHRADER __________ _________ POS. 3: COUNCILMEMBER WALTER WILSON __________ _________ POS. 4: COUNCILMEMBER WALLY DEATS __________ _________ POS. 5: COUNCILMEMBER LOUIS DECKER __________ _________ POS. 6: COUNCILMEMBER WILLIAM KING __________ _________ ALSO IN ATTENDANCE: City Attorney David W. Olson __________ _________ Interim City Manager Joe Dickson __________ _________ Director of Community Services Kola Olayiwola __________ _________ Police Chief Ron Morales __________ _________ EMS Director Derek Hunt __________ _________ Finance Director Harrison Nicholson __________ _________ Fire Marshal Burt Heddles __________ _________ Court Administrator Irma Rivera __________ _________ Library Director Julianne Lane __________ _________ Bayou Animal Services Manager Sarah Haywood __________ _________ Interim City Secretary Kerilyn Bascle __________ _________ ITEM 2 Invocation ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 6A Update on Activities of the Houston- Galveston Area Council HOUSTON-GALVESTON AREA COUNCIL Office of The Executive Director TO: H-GAC Board of Directors SUBJECT: Board Report FROM: Chuck Wemple DATE: April 12, 2021 I’m looking forward to seeing each of you at our virtual Board of Directors Meeting next week. It is the middle of Spring and our programs are ramping up. A summary of the April Board packet is included below. Consent Agenda – The consent agenda includes six items that are routine, continuation of ongoing activities, and/or opportunities to expand our service to the region. The combined items represent just over $780,000 in contracts. Our Cooperative Purchasing Program, HGACBuy, establishes contracts for a variety of products and services through competitive solicitations. Member governments are able to use the contracts to make purchases. We have two items for approval this month. The first is an expansion of an existing contract in our portfolio, consisting of sewer/pipeline cleaners, hydro-excavators, portable pipeline inspection technology and other related equipment. The second is the continuation of our contract for various types of traffic control enforcement and signal preemption equipment. The Clean Cities Program is a U.S. Department of Energy funded program that provides support for efforts to encourage the use of alternative fuels and advanced vehicle technologies that can reduce emissions and improve air quality. This proposed 5-year agreement will start in April 2021; total amount not to exceed $465,000. The consent agenda also includes approval of the March 2021 Board Meeting minutes and renewing annual Microsoft Office subscription, and media buys for our annual hurricane awareness program. Legislative Committee – will meet at 8:30 a.m. to receive an update on the 87th Legislative Session. Members of the committee will receive a committee agenda and meeting notice, in addition to the general Board meeting packet. Finance and Budget Committee – will meet at 9:15 a.m. to consider the monthly financial report for March and finance-related items on the Board agenda. Members of the committee will receive a committee agenda and meeting notice, in addition to the general Board packet. Audit Committee – The Audit Committee met on April 8 to consider the Internal Audit Annual Report for fiscal year 2020. The report contains a narrative of subrecipient/contractor monitoring, regular internal audits, program reviews, follow-up audits, and special projects. Human Services – has three items for Board approval this month. The Texas Workforce Commission provides funds to the Gulf Coast Workforce Board through HGAC to deliver adult Mailing Address Physical Address PO Box 22777 3555 Timmons Lane, Suite 120 Houston, Texas 77227-2777 Houston, Texas 77027 Phone 713-627-3200 Phone 713-627-3200 H-GAC Board of Directors April 12, 2021 Page 2 of 2 education instruction in the 13-county region. The Board contracts with 15 providers throughout the region. On April 6, 2021, the Workforce Board approved renewing contracts with the current 15 providers. The proposed contract period is July 1, 2021 through June 30, 2022. This will be the fourth year of a four-year term for adult education contracts. Amount not to exceed $19,280,028. For many unemployed workers, the path to a new job will require professional development, upskilling or reskilling with skill certifications for the jobs in demand. At its April 6 meeting, the Workforce Board approved contracts with the three highest scoring proposers and recommends funding for these three: Wired for Education at $30,000; 180 Skills LLC at $20,000; and Carahsoft/LinkedIn Learning at $142,000. Total amount not to exceed $192,000. We have a contract for payrolling of temporary recovery and work-based learning jobs for Workforce Solutions customers. The contract is up for renewal and will serve 1,500 workers. Amount not to exceed $7,000,000. Community and Environmental Planning – The Houston Endowment has authorized $500,000 to fund H-GAC efforts to support regional and local voluntary conservation efforts as outlined in the Regional Conservation Framework approved by the Board last month. We are excited to offer an implementation program to support the plan. Total amount not to exceed $500,000. Board Committee Appointments – Each year, the H-GAC Board Chair makes recommendations for committee appointments to H-GAC Committees. In accordance with H-GAC bylaws, the Chair may also create, modify, or dissolve committees with confirmation by the Board of Directors. Two ad hoc committees have been added by Chair Phillip Spenrath: the Select Committee on Regional Broadband and the Select Committee on H-GAC General Assembly and Board Composition. Resolution for Retiring Board Member - We are requesting approval of a resolution honoring departing Board member City of Seabrook City Council Member and Mayor Pro Tempore Natalie Picha. Spotlight – Our spotlight this month will focus on our summer jobs program. Executive Director’s Report – I will provide an overview of our 2020 Year End Service Report, as well as other current and upcoming activities. I appreciate your engagement and deliberation on the important action items before us. Please contact me if you have any questions or would like to discuss any of the agenda items. AGENDA HOUSTON-GALVESTON AREA COUNCIL BOARD OF DIRECTORS MEETING April 20, 2021 10:00 AM https://zoom.us/webinar/register/ WN_aQR3qUonS2qzGh3Zq47Flg 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT - Members of the public may participate by sending comments to [email protected]; by joining online via our website; or by dialing 1-877-853-5247 or 1-888-788-0099 (Meeting ID 994 7219 2944; Participant ID 304108; Passcode 131039) 4. DECLARE CONFLICTS OF INTEREST ACTION 5. CONSENT AGENDA Items listed are of a routine nature and may be acted on in a single motion unless requested otherwise by a member of the Board. a. H-GAC BOARD MEETING MINUTES - MARCH 16, 2021 Request approval of the minutes of the March 16, 2021 H-GAC Board Meeting (Staff Contact: Rick Guerrero) b. MICROSOFT OFFICE 365 SUBSCRIPTION RENEWAL Request approval to renew the Microsoft Office 365 subscription for one year at $215 per license for a total contract amount of $65,790. (Staff Contact: Tanya Nguyen) c. HGACBUY – SEWER CLEANING, HYDRO-EXCAVATING, INSPECTION EQUIPMENT, AND MISCELLANEOUS SERVICES Request authorization of contracts with respondents for sewer cleaning, hydro- excavating, inspection equipment and miscellaneous services. (Staff Contact: Ronnie Barnes) d. HGACBUY - TRAFFIC CONTROL, ENFORCEMENT AND SIGNAL PREEMPTION EQUIPMENT Request authorization to negotiate contracts with the respondents listed in the contract Award Recommendation Table for traffic control, enforcement and signal preemption equipment. (Staff Contact: Ronnie Barnes) e. CLEAN CITIES PROGRAM AGREEMENT Request authorization to enter into an agreement with the U.S. Department of Energy for Clean Cities program activities for five years; total amount not to exceed $465,000. (Staff Contact: Craig Raborn) f. 2021 HURRICANE PREPAREDNESS OUTREACH CAMPAIGN Request authorization to contract with media vendors to purchase radio, digital, and social media to promote hurricane preparedness within the Gulf Coast region; amount not to exceed $250,000. (Staff Contact: Craig Raborn) 6. FINANCE AND BUDGET COMMITTEE Report on activities and Committee recommendations. a. MONTHLY FINANCIAL REPORT - MARCH 2021 Request Approval of the monthly financial report ending March 31, 2021. (Staff Contact: Nancy Haussler) 7. AUDIT COMMITTEE a. INTERNAL AUDIT 2020 ANNUAL REPORT Request Board acceptance of the Internal Audit Annual Report for Fiscal Year ending 2020. (Staff Contact: Charles Hill) 8. HUMAN SERVICES a. WORKFORCE ADULT EDUCATION CONTRACTS Request approval of 2022 adult education services and contracts; amount not to exceed $19,280,028. (Staff Contact: Mike Temple) b. WORKFORCE SYSTEM ONLINE LEARNING CONTRACT Request approval of contracts for online learning with Wired for Education (Metrix), $30,000; 180 Skills LLC, $20,000; and Carahsoft/LinkedIn Learning, $142,000. Total amount not to exceed $192,000. (Staff Contact: Mike Temple) c. WORKFORCE SYSTEM PAYROLLING CONTRACT Request approval of