COMMISSIONERS: Teddy Manos, Chair Collin Bruner, Vice Chair Eduardo Curry, Secretary-Treasurer Dale Aren Lisa King Mattese Lecque Andy Thomas David Bennett, Executive Director Commission Update __________________________________________________________________________________ June 12, 2019 Commission Meeting – Monday, June 17, 2019 - CCPRC Headquarters at 5:30 pm Commission Meeting Agenda Highlights New Business: Action Items: Six new items will require Commission action on Monday evening (supplemental information attached). Planning and Capital Projects Update: Kevin Bowie will give an overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects. Commission Highlight: Phil Macchia, Patty Newshutz, Greg Elliott, and Gina Ellis-Strother will update the Commission on the progrees being made at West Ashley Aquatice Center (WCAC) and share details about the Grand Opening Ceremony. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, JUNE 17, 2019 AGENDA I. Call To Order And Welcome Manos A. Introduction of Guests and Notification to Media II. Public Comments & Presentations Manos III. Approval of Minutes Manos A. (ACTION) Approval of May 20, 2019 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business B. Planning and Capital Projects Report Bowie C. Financial Report McManus a. (ACTION) Purchase of New Concession Kiosk Contract 2019-029 Approval b. (ACTION) Consultant Services for Old Towne County Park Interpretive Master Planning: 2019-030 c. (ACTION) Fiber Optic Cable Installation Contract Approval d. (ACTION) Motorola Radio Purchase Approval e. (ACTION) South Carolina Department of Parks, Recreation, & Tourism (SCPRT) Advertising Grant Acceptance Approval f. (ACTION) South Carolina Forestry Commission’s National Fire Plan Mitigation Fund Grant Approval D. Commission Highlight: West County Aquatic Center Macchia VI. Next Meeting A. Regular Commission Meeting, Monday, July 15, 2019, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, MAY 20, 2019 Commission Members Present: Mr. Teddy Manos, Mr. Collin Bruner, Mr. Eduardo Curry, Ms. Dale Aren, Ms. Lisa King, and Ms. Mattese Lecque Commission Members Absent: Mr. Andy Thomas Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Phil Macchia, Ms. Gina Ellis-Strother, Mr. Greg Elliott, Ms. Jan Coulter, Ms. Patty Newshutz, Mr. Steve Hutton, Mr. Tommy Hale, Ms. Shanté Ellis, Mr. Matt Moldenhauer, Mr. Austin Zuniga, Mr. Dustin Reed, Mr. James FitzGerald, Ms. Lynn Jenness, and Ms. Jeanne Lange Legal Counsel Present: Mr. Dwayne Green Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, May 20, 2019 at the CCPRC Headquarters, Charleston, SC. Mr. Manos, Commission Chair, called the meeting to order and welcomed those in attendance. Mr. Manos informed those present that notification of the meeting was sent to the local news media and others requesting notification. II. Public Comments and Presentations A. None III. Approval of Minutes A. (ACTION) Approval of minutes of April 15, 2019 Regular Commission Meeting Ms. King asked to update the minutes to include Mr. Bennett’s last name and remove the incomplete sentence “He introduced.” in the CRM Presentation section. Motion to approve the minutes of the April 15, 2019 Regular Commission Meeting with the recommended updates was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#068-1819) IV. Old Business A. Cooper River Marina (CRM) Update Mr. Bennett noted that two years have passed since staff made its original recommendation on the CRM. He clarified that approving a master plan does not tie future Commissioners hands to only pursue what is currently proposed on the master plan. Mr. Bennett provided an example that James Island County Park’s original Master Plan called for an amphitheater and the Commission redirected staff to commit to a dog park instead. Mr. Bennett commended Mr. Thomas and noted that during his Commission Chair tenure he was instrumental in shifting the agency’s focus away from linking a facility 3 Regular Commission Meeting May 20, 2019 Page 2 of 4 to a specific recreational activity to keeping the recreational options of a facility open to allow the facility to reach a broader audience. Mr. Moldenhauer presented a review of the Cooper River Marina topics discussed during the April meeting and provided a more detailed explanation of staff’s intentions for the recommendations being considered. He clarified that Phase 1 construction would include: • new and improved signage/branding to “Cooper River County Park”; • re-prioritization of pier for fishing/crabbing and other public use; • creation of lawn along waterfront, to include picnic areas, shaded seating, and flexible-use space; • new landscaping throughout park area; • relocation of boat/trailer storage out of public view; • stabilization of eroding shoreline on Shipyard Creek; • repair docks to extend useful life by 5-7 years; and • research opportunities to leverage funding for: • repair/Installation of trails and/or boardwalks; • fishing and other water access improvements; and • structures. Mr. Manos commented that it’s a lot of proposed site work for the amount of money that is being requested. Mr. Manos noted his concern that the choice to invest will obligate future Commissioners to the project. Mr. Bennett noted that the intent is to ask the Commission for future investments during the CIP planning and budgeting process while leveraging potential grants. Motion to accept the CRM Master Plan as presented, re-branding the site as "Cooper River County Park;" and implement "Phase I" of site development using the remainder of the $1.2 million allocation to include, as funding allows, extending marina life 5-7 years (Alt 2, per ATM) and prioritizing landside improvements, such as: relocating boat storage, increasing available green space, improve pedestrian circulation, support fishing and crabbing activities, etc. as assigned in the CIP Budget was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#069-1819) B. CAPRA Accreditation Mr. Manos congratulated staff on receiving a perfect score on the Accreditation and noted the agency met all 151 standards without needing to provide additional information after the site visit. He thanked the staff for their continued efforts to maintain Accreditation status per the Commission’s Vision Statement. V. New Business A. Parklands Board Update Mr. Manos asked Ms. King to present an update. Mr. King reviewed her notes from the May 7 meeting as follows: Vision Statement modified to Charleston County Parks Foundation develops and sustains projects that enable people to access the Charleston County Parks & Recreation Commission’s facilities, programs, and services for living an active and healthy lifestyle. 4 Regular Commission Meeting May 20, 2019 Page 3 of 4 The Foundation Board was notified that the Commission approved the name change from Parklands Foundation to Charleston County Parks Foundation. The Foundation Board were very grateful and thanked the Commission for the forgiveness of the CCPRC loan. Phil Macchia reported process and progress being made to fill the newly vacated Business Development Manager Position. Invitations were sent to the Commission and Foundation Board to attend the West County Aquatic Center Grand Opening Ceremony on Friday, June 21, 2019. There is a tentative soft opening planned pending the receipt of the certificate of occupancy. Everyone is excited about the pool becoming a REALITY! The Foundation Board is planning two Sunset Cruises to benefit its Pass It Forward Project update. The first cruise will take place Sunday, August 25. The project recently received a $2,500 Grant from Sam’s. McLeod Plantation Historic Site Project Committee is in its infancy stages, but developing their members and strategic plans. The project is already receiving donations. B. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: Currently Publicized Request for Proposals: o Old Towne Creek County Park Interpretive Master Planning Pending Commission Approval: o Stono River County Park Phase II Ongoing Capital Projects: o West County Aquatic Center o Folly Beach County Park – Construction of New Amenities o Sol Legare o Beachwalker Park Boardwalk and Gatehouse Replacement C. Financial Report Mr. Hale presented and reviewed the checks over $7500 and financial reports for the month of March. There were no further questions from the Commission. a. (ACTION) Annual Auditing Service Contract Motion to enter into a contract with Mauldin Jenkins, LLC for five years at $154,700 with the funds coming from the approved General Agency budget was made by Ms. Aren, seconded by Ms. King, and approved by the Commission. (#070-1819) b. (ACTION) Stono River County Park Phase 2 Construction Contract Motion to enter into a contract with Rakes Building & Maintenance Contractors, LLC (dba, Blutide Marine Construction) for $1,112,028 with the funds coming from the approved CIP budget was made by Ms. Lecque, seconded by