This is an overview document of the event running of the day, for Schools, Pupils and Parents. The Overview: 10.30 Audience/performers for concerts start to arrive 11.00 Doors open for Concert A 11.30 Concert A starts 13.10 Concert A finish 13.15 Doors open for Concert B 13.40 Concert B starts 15.25 Concert B finish 16.00 Doors open for Concert C 16.30 Concert C starts 17.45 Concert C finish 18.00 Doors open for Concert D 18.30 Concert D starts 20.30 Concert D finish 22.00 Van loaded. Pupils arrive between 45mins/60mins before doors open and will be directed to studio 2 Security will be present and may ask to see tickets or check bags. Concert A performers and audience arrive from 10.30 onwards Concert B performers and audience arrive from 12.40 onwards Concert C performers and audience arrive from 15.30 onwards Concert D performers and audience arrive from 17.30 onwards This will be used as a holding area 30 minutes before for each concert. Abbey Road will supply refreshments and put on a film about Abbey Road. In this iconic ‘Beatle’ studio you will find old mixing desks, equipment and the ‘Lady Madonna’ piano. Pupils and parents will be able to explore and have photographs taken. This studio is where the Beatles recorded 80% of their music. It will give performers and audience a chance to relax before the concert takes place in studio 1. A cloak room will also be made available for bags and coats. When doors open for each concert performers will take their instruments and leave them at the side of stage. The concert will then run as a rock and pop night with band on stage, band following them backstage etc. *Please can schools and SMS bands be aware which band is performing before them and they will need to be side of stage when that band is performing. (Running orders attached) When the concert is finished performers will collect instruments and be led back to Studio 2 (this will be a different route to the audience to alleviate pressure of crossover of audience and performers between each concert). Performers and audience will be allowed to stay in the building a further 45mins after the concert has finished. Performers will be allowed to leave their instruments at Abbey Road, if schools and SMS bands have made plans before or after each concert to go into London or St Johns Wood, these instruments will need to be collected by 20.30. This does not apply to audience members who have purchased a festival ticket as this entitles them to watch all four concerts if they so wish. Concert A you will need to leave Abbey Road by 13.55 Concert B you will need to leave Abbey Road by 16.15 Concert C you will need to leave Abbey Road by 18.30 Concert D you will need to leave Abbey Road by 21.15 (Before or after their concert, many Schools, performers and audience have made plans to go to Regency Park, visit the West End or will go to St Johns Wood) Running order for each concert: The Rise – Saturday Music Centre (SMC) Smith’s Wood Academy -School Mug Shot - (Coventry) Park Hall Academy - School JHNCC - School The Words - SMC SMC Jazz - SMC Drumsticks - SMC Superkicks - SMC Session 4 - SMC Greswold - School Swindon Band – National Band SMC Ukuleles – Featuring SMC Choir - SMC Junior Jazz – SMS Capacity -SMC Light Hall School Destination 6 -Arden School Oak Cottage School Heart of England School Checkmate -SMC Jazz Matters - SMC Class Ceilings - SMC ‘Tudor Grange’ - School Alderbrook - School Lyndon - School Langley Choir - School Live wire - SMC Soul Matters - SMS Road Men- SMC Performers will be issued with a wristband for their performance slot only School staff will also be issued with wristbands. If you have any questions or queries on the day SMS staff organising the day will easily be identifiable in blue tee-shirts, with music service logo on the back. All performers and audience will wait in Studio 2 before their concert. All concerts take place in Studio 1 If you have purchased an individual concert ticket you must vacate Abbey Road Studios by the set times above. All tickets must have been purchased in advance from the Core Theatre and must be kept on your person. School pupils that are coming to support their school band must have purchased a ticket for the that particular concert : Richard Jones (RJ) Responsible for the overall event along with Jack and Katie from Abbey Road. Ben Atkinson (BA) and Phil Beatty (PB) – responsible for the setup of the lighting. 11.00 BA /PB in charge of the running of the lights during the day. Olly Sansom (OS) – responsible for the setup of sound with support from SSE and Crusaders riggers. (This will include getting stage boxes in position and power to stage) 11.00 OS in charge of running sound during the day. (With support from BA/PB if required) Tom Whitehouse (TW) in charge of set up of stage Phil Collier (PC) to set up drum kit and mic up and support with stage set up as directed 11.00 – TW and PC to run stage (and be responsible for band change overs) Mark Webb (MW) to set up back line and mic up – with support from TW 10.30 MW to support front of house and support Studio 2 Richard Jones (RJ) to set up Monitors and cable front of stage 10.30 RJ to oversee arrival of SMS coaches and work with Abbey road staff to ensure performers and audience are in the right place. Anthony Jones (AJ) to help cable front of stage and ensure signage is in place ready for performers and audience arrival 11.00 AJ to take over running floor (with support from?) We have two 53 seater coaches leaving from Solihull to Abbey Road. We have two members of Solihull Music Service staff travelling on the coaches supported by two school staff (Light Hall and Lode Heath) Emma Wilcock (EW) Solihull Music Service Richard Russell (RR) Solihull Music Service Elen Stewart - Lode Heath School Elle Davis - Light Hall School EW and RR will take all performers and audience to Studio 2 to drop off instruments. Performers and audience will then need to leave Abbey Road (go into St John’s Wood – 3 min walk) until 10.30am EW and RR will then be responsible for meeting and greeting performers and audience for Concert A and bringing them down to Studio 2. Studio 1 Layout When doors open performers need to take their instruments side of stage. Audience will need to move from studio 2 into studio 1 when doors open before the concert. Bands need to be side of stage, tuned and ready to go on, when the band before them is on stage. Bands must not go over their allocated time.(8 mins) After the concert bands need to collect their instruments and will be taken back to studio 2 via a different route than audience. School staff can meet them in studio 2. Unless you have a ‘Festival Ticket’ audience need to leave Abbey Road Studio 2, 45 minutes after the concert has finished. Each performer will be wearing a wristband All audience attending will have a ticket either for the individual concert or a festival ticket. Those with a festival ticket can go to any of the four performances Solihull Music Staff will be in identifiable tee-shirts and are allowed in Studio 1 & 2 and The Café VIP’s names will be ‘left on the door’ and invited guests will come to reception give their name and collect an Abbey Road wristband – this will allow them into Studio 1, The Balcony and Studio 2 Performers will be wearing a wristband for their performance slot. Pupils/audience will have been briefed about behaviour and our expectations. Anyone who falls short of that will be asked to leave. Richard Jones – Festival Organiser – 07778 332052 Abbey Road Studios, 3 Abbey Road, London, NW8 9AY - 0207 266 7234 Solihull Music Service – 0121 743 2483 .