Public Document Pack PLEASE BRING THIS AGENDA WITH YOU 1 The Lord Mayor will take the Chair at ONE of the clock in the afternoon precisely. COMMON COUNCIL SIR/MADAM, You are desired to be at a Court of Common Council, at GUILDHALL, on THURSDAY next, the 7th day of December, 2017. JOHN BARRADELL, Town Clerk & Chief Executive. Guildhall, Wednesday 29th November 2017 Sir Michael Bear Aldermen on the Rota Matthew Richardson 2 1 Introduction of newly-elected Member 2 Apologies 3 Declarations by Members under the Code of Conduct in respect of any items on the agenda 4 Minutes To agree the minutes of the meeting of the Court of Common Council held on 12 October 2017. For Decision (Pages 1 - 20) 5 Vote of Thanks to the Late Lord Mayor To pass the Vote of Thanks, read informally at the last meeting of the Court, to the late Lord Mayor. For Decision (Pages 21 - 22) 6 Resolutions on Retirements, Congratulatory Resolutions, Memorials 7 Mayoral Visits The Right Honourable The Lord Mayor to report on his recent overseas visits. 8 Policy Statement To receive a statement from the Chairman of the Policy and Resources Committee. 9 Docquets for the Hospital Seal 10 The Freedom of the City To consider a circulated list of applications for the Freedom of the City. For Decision (Pages 23 - 28) 11 Legislation To receive a report setting out measures introduced into Parliament which may have an effect on the services provided by the City Corporation. For Information (Pages 29 - 30) 12 Ballot Results The Town Clerk to report the outcome of the (several) ballot(s) taken at the last Court: denotes appointed. (A) One Member on The City Bridge Trust Committee. Votes Rehana Banu Ameer 5 3 Matthew Bell 9 Tijs Broeke 23 Peter Gerard Dunphy 52 (B) One Member on the Health and Wellbeing Board. Votes Rehana Banu Ameer 13 Marianne Bernadette Fredericks 80 For Information 13 Appointments To consider the following appointments: (A) One Member on the Community and Children’s Services Committee, for the balance of a term expiring in April 2018. Nominations received:- Adrian Mark Bastow (B) Four Members on the Board of Governors of the Museum of London, for four-year terms expiring in December 2021. Nominations received:- *Vivienne Littlechild, J.P. Paul Nicholas Martinelli *Jeremy Paul Mayhew Wendy Mead, O.B.E. Judith Lindsay Pleasance *John George Stewart Scott, J.P. (C) One Member on the Mitchell City of London Charity and Educational Foundation, for a five-year term expiring in December 2022. Nominations received:- Tom Hoffman, Deputy (D) One Member on the Dr Johnson’s House Trust, for a two-year term expiring in December 2019. Nominations received:- *Jeremy Lewis Simons For Decision 14 Questions 4 15 Motions (A) By Tom Hoffman, Deputy “That the Resolution of Thanks to the late Lord Mayor, passed by Common Hall on 29 September last, be presented in a form agreeable to him?” (B) By Dr Giles Robert Evelyn Shilson, Deputy “That the Resolution of Thanks to William Anthony Bowater Russell, Alderman and Haberdasher and Peter Kenneth Estlin, Alderman and International Banker, the late Sheriffs of the City, passed by Common Hall on 29 September last, be presented in a form agreeable to them?” (C) By Joyce Carruthers Nash, O.B.E., Deputy “That Randall Keith Anderson be appointed on the Community and Children’s Services Committee as a representative for the Ward of Aldersgate, in the room of Richard Peter Crossan?” 16 Awards and Prizes To receive a report of the Chairman of the Hampstead Heath, Highgate Wood and Queen's Park Committee advising of the recent receipt of several awards. For Information (Pages 31 - 32) 17 Finance Committee To consider reports of the Finance Committee, as follows:- (A) City Fund and Pension Fund Financial Statement – to receive the City Fund and Pension Fund Financial Statements for 2016/17. For Information (Pages 33 - 46) (B) City’s Cash, Bridge House Estates, City’s Cash Trust Funds and Sundry Trust Funds – to receive the auditors’ report and financial statements relating to these accounts. For Information (Pages 47 - 82) 18 Planning and Transportation Committee To consider the annual On-Street Parking Accounts for 2016/17. For Decision (Pages 83 - 86) 19 Planning and Transportation and Port Health and Environmental Services Committees To consider minor amendments to the Scheme of Delegations. For Decision (Pages 87 - 100) 5 20 Audit and Risk Management Committee To consider the re-appointment of an external Member of the Committee. For Decision (Pages 101 - 104) 21 Community and Children's Services Committee To consider a Gateway 4b report relating to a programme of works across several housing estates maintained by the City Corporation. For Decision (Pages 105 - 108) 22 Culture, Heritage and Libraries Committee To consider the adoption of a cultural strategy. For Decision (Pages 109 - 122) MOTION 23 By the Chief Commoner That the public be excluded from the meeting for the following items of business below on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act, 1972. For Decision 24 Non-Public Minutes To agree the non-public minutes of the meeting of the Court held on 12 October 2017. For Decision (Pages 123 - 126) 25 (A) Policy and Resources Committee To consider proposals concerning the relocation of the Museum of London. For Decision (Pages 127 - 132) 25 (B) Markets Committee To receive concerns raised by the Markets Committee in relation to the proposed relocation of the Museum of London (to follow). For Information 26 Policy and Resources and Finance Committees To consider the award of a Work and Health Programme contract. For Decision (Pages 133 - 136) 27 Finance Committee To receive a report advising of action taken under urgency procedures relative to the award of a minor works contract. For Information (Pages 137 - 138) 6 28 Audit and Risk Management Committee To consider the appointment of an external auditor. For Decision (Pages 139 - 142) 29 Property Investment Board To consider reports of the Property Investment Board, as follows:- (A) Reconciliation of Funds – to consider a reconciliation of funds relative to a Bridge House Estates Property. For Decision (Pages 143 - 146) (B) Report of Urgent Action Taken: Fleet House – to receive a report advising of action taken under urgency procedures concerning the development of a site. For Information (Pages 147 - 148) Item No: 4 1 PARMLEY, MAYOR COURT OF COMMON COUNCIL 12th October 2017 MEMBERS PRESENT ALDERMEN Nicholas Anstee Robert Picton Seymour Howard The Rt. Hon. the Lord Mayor, Dr Andrew Sir Michael David Bear Vincent Thomas Keaveny Charles Parmley Alison Gowman Alastair John Naisbitt King Matthew Richardson David Andrew Graves Ian David Luder JP Sir David Hugh Wootton Sheriff Timothy Russell Hailes, JP Nicholas Stephen Leland Lyons Sir Alan Colin Drake Yarrow Peter Lionel Raleigh Hewitt, JP The Lord Mountevans, Jeffrey Evans COMMONERS George Christopher Abrahams Henry Nicholas Almroth Henry Llewellyn Michael Jones, Susan Jane Pearson John David Absalom, Deputy Colthurst Deputy William Pimlott Caroline Kordai Addy Richard Peter Crossan Angus Knowles-Cutler James Henry George Pollard, Munsur Ali Peter Gerard Dunphy Tim Levene Deputy Rehana Banu Ameer Mary Durcan Vivienne Littlechild JP Jason Paul Pritchard Randall Keith Anderson Emma Edhem Edward Lord, OBE, JP, Deputy Stephen Douglas Quilter Alexander Robertson Martin Barr Anne Helen Fairweather Paul Nicholas Martinelli Richard David Regan, OBE, Douglas Barrow, Deputy Sophie Anne Fernandes Andrew Paul Mayer Deputy Adrian Mark Bastow John William Fletcher Jeremy Mayhew Elizabeth Rogula, Deputy Matthew Bell Stuart John Fraser, CBE Catherine McGuinness, Deputy James de Sausmarez John Bennett, Deputy Marianne Bernadette Fredericks Andrew Stratton McMurtrie, JP Ruby Sayed Peter Gordon Bennett Prem Goyal OBE JP Wendy Mead, OBE John George Stewart Scott, JP Nicholas Michael Bensted-Smith, JP Caroline Wilma Haines Robert Allan Merrett, Deputy Ian Christopher Norman Seaton Sir Mark Boleat The Revd Stephen Decatur Andrien Gereith Dominic Meyers Jeremy Lewis Simons Mark Bostock Haines, Deputy Brian Desmond Francis Mooney, Tom Sleigh, Deputy Keith David Forbes Bottomley, Deputy Graeme Harrower Deputy Graeme Martyn Smith David John Bradshaw, Deputy Christopher Michael Hayward Hugh Fenton Morris Sir Michael Snyder Tijs Broeke Tom Hoffman, Deputy Alastair Michael Moss, Deputy William Upton Roger Arthur Holden Chadwick, Ann Holmes Sylvia Doreen Moys Michael Welbank, MBE OBE, Deputy Michael Hudson Joyce Carruthers Nash, OBE, Mark Raymond Peter Henry John Douglas Chapman Wendy Hyde, Deputy Deputy Delano Wheatley Dominic Gerard Christian Jamie Ingham Clark, Deputy Dhruv Patel Philip Woodhouse, Deputy Mead, W., O.B.E..; Resolved Unanimously – That Neil Graham Morgan Redcliffe, one of the Sheriffs of Mayhew, J.P. the City, be invited to take his seat on the Dais. 1. Apologies The apologies of those Members unable to attend this meeting of the Court were noted. 2. Declarations There were none. 3. Minutes Resolved – That the Minutes of the last Court are correctly recorded, subject to Tim Levene being added to the list of those Members marked as present. Page 1 2 12th October 2017 4. Draft Vote of Tom Hoffman, Deputy of the Ward of Vintry, read the draft terms of a vote of thanks Thanks to the to the Right Honourable The Lord Mayor, which was intended to be Moved formally Lord Mayor at the next meeting of the Court. The Lord Mayor was heard in reply. 5. Letter A letter of the Lord Mayor Elect, declaring his assent to take upon himself the Office of Lord Mayor, was received. 6. Resolutions Tom Sleigh, Deputy of the Ward of Bishopsgate, read a vote of thanks to Pooja Suri Tank.