Essex County College Board of Trustees PUBLIC MEETING AGENDA October 20, 2020 – 4:30 PM A Virtual Meeting Dial-In Number: 1 (520) 420-9132 I. Call to Order/Roll Call ............................................................................................................... Chair M. Bolden II. Open Public Meetings Act Announcement .................................................................................. Mrs. J. Grimes III. Minutes ........................................................................................................................................ Mrs. J. Grimes IV. Communications .......................................................................................................................... Mrs. J. Grimes V. Public Comments on Agenda Items ............................................................................................................. TBD VI. Finance Committee Report .............................................................................................................. Mr. J. Zarra 3-1.1/10-2020 Authorize the Award of a Contract for Architectural Services Arcari & Iovino Architects, PC, Little Ferry, NJ $23,800.00 Chapter XII Funded – Capital Expense 3-1.2/10-2020 Authorize the Award of a Bid for Concrete Sidewalk Repair Pharos Enterprises, LLC, South Amboy, NJ $237,000.00 Chapter XII Funded – Capital Expense 3-1.3/10-2020 Authorize the Approval of a Payment for Emergency Installation of Glass Barriers and Partitions N.C.F. Glazing & Erecting, Inc., Kearny, NJ $16,045.00 COVID 19 Funded - Operating Expense 3-1.4/10-2020 Authorize the Approval of a Change Order for Additional Work at the Student Welcome Center Construction Contractors of NY Corp., Hackensack, NJ $4,709.73 Chapter XII Funded – Capital Expense 3-1.5/10-2020 Authorize the Award of a Purchase for Equipment for Sanitization and Supplies for Reopening American Paper Towel Co., LLC, Carlstadt, NJ $3,816.00 Bio-Shine, Inc., Spotswood, NJ 23,666.26 Imperial Bag & Paper Co., LLC, Bayonne, NJ 14,341.00 Scoles Floorshine, Ind., Farmingdale, NJ 12,700.00 COVID-19 Funded – Operating Expense $54,523.26 3-1.6/10-2020 Authorize the Award of a Purchase for Laptops Dell Computers, Pittsburgh, PA $8,268.48 Department of Labor ABE Grant – Operating Expense 1 3-1.7/10-2020 Authorize the Award of a Payment of Outstanding invoices for Advertisement Services iHeart Media, Boston, MA $10,000.00 College Funded – Operating Expense 3-1.8/10-2020 Authorize Payment for Legal Services O’Toole Scrivo LLC., Cedar Grove, NJ $25,945.00 College Funded – Operating Expense 3-1.9/10-2020 Authorize Payment for Legal Services Genova Burns Attorneys-At-Law, Newark, NJ $1,075.00 College Funded – Operating Expense VII. Personnel Committee Report ...................................................................................................... Mrs. J. Grimes 4-1/10-2020 Shared Sacrifice – Furlough or Pay Reduction for College Employees – MOU with Administrative Association 4-2/10-2020 Shared Sacrifice – Furlough or Pay Reduction for College Employees – MOU with Faculty Association 4-3/10-2020 Shared Sacrifice – Furlough or Pay Reduction for College Employees – MOU with Professional Association 4-4/10-2020 Shared Sacrifice – Furlough or Pay Reduction for College Employees – MOU with Security Association 4-5/10-2020 Shared Sacrifice – Furlough or Pay Reduction for College Employees – MOU with Support Staff Association VIII. Educational Programs Committee Report ....................................................................................... Dr. A. Lewis 7-1.1/10-2020 Acceptance of Funds: Essex County Division of Training & Employment 7-1.2/10-2020 Dual Enrollment: Irvington Board of Education 7-1.3/10-2020 Updated Memorandum of Understanding: New Jersey City University – Alternate Route Certificate IX. Site Facilities and Equipment Committee Report ...................................................................... Ms. C. Morales X. Policy and Governance Committee Report ....................................................................................... Ms. I. Cruz XI. Community Relations Committee Report..................................................................................... Ms. J. Wright XII. Alumni Report .............................................................................................................................................. TBD XIII. Student Government Report ....................................................................................... Ms. Sapphire Rodriguez XIV. Faculty Association Report ................................................................................................. Prof. Michael Frank 2 XV. President’s Report ........................................................................................................... Dr. Augustine Boakye Interim President XVI. New Business ............................................................................................................................................... TBD XVII. Public Comments ......................................................................................................................................... TBD XVIII. Notice of Executive Session ......................................................................................................... Mrs. J. Grimes XIX. Adjournment ............................................................................................................................. Chair M. Bolden *Public meeting agenda subject to change 3 BOARD OF TRUSTEES REQUEST FOR BOARD ACTION Subject: Finance: Professional Services – Arcari & Iovino Architects, PC Small Business Enterprise (SBE) Contact: Mohamed Seddiki / Executive Dean / Chief Information Officer (CIO) Meeting Date: October 20, 2020 Agenda Item No.: 3-1.1/10-2020 Resolution Authorizing the Award of a Contract for Architectural Services WHEREAS, Essex County College has a needs to approve a contract in the amount of $23,800.00 to Arcari & Iovino Architects, PC; 1 Katherine Street, Little Ferry, New Jersey 07643, vendor approved by the State of New Jersey under Small Business Enterprise (SBE) for architectural services for the renovation of the Information Technology Department, in which contract goods are exempt from bidding pursuant to the provisions of County College Contracts Law N.J.S.A.18A:64A-25.5.a(1), Professional services; and WHEREAS, The County College Law (N.J.A.18A:64A of NJ statues) requires that the resolution authorizing an award of contract for this service without public bids, be made available for public inspection; and WHEREAS, Essex County College wishes to award said contract without the need for public bidding in compliance with the provisions of the County College Contracts Law, N.J.S.A.18A:64A-25.1 et seq, and the provisions of N.J.S.A.19:44A-20, 4 et seq; and WHEREAS, The Deputy CFO/Comptroller of Essex County College has determined and certified in writing that the funds are available for this purpose and the Office of General Counsel reviewed and approved the AIA contract attached; NOW THEREFORE, BE IT RESOLVED by the Essex County College Board of Trustees as follows: 1. The Essex County College Board of Trustees is hereby authorized and directed to approve a contract in the amount of $23,800.00 to SBE, Arcari & Iovino Architects, PC; 151 Garfield Avenue, Kearny, New Jersey 07032 for architectural services for the renovation of the Information Technology Department; 2. This contract is awarded without public bidding in accordance with the provisions of the County College Contracts Law 18A:64A-25.5.a(1); 3. This contract is being awarded “Non-Fair and Open”; 4. Specific line item against which this contract is to be charged is as follows: 901706-3117-7952 Chapter XII, Ordinance # 0-2017-00006 FY 2020/2021 EXECUTIVE RESPONSIBLE FOR RECOMMENDATION FINAL DISPOSITION Dr. Augustine Boakye, Interim President BOARD APPROVAL DATE October 20, 2020 BOARD OF TRUSTEES REQUEST FOR BOARD ACTION- Subject: Finance: Purchases over $36,400.00 – Concrete Sidewalk Repair (Small Women Business Enterprise – SWBE) Contact: Mohamed Seddiki / Executive Dean / Chief Information Officer (CIO) Meeting Date: October 20, 2020 Agenda Item 3-1.2/10-2020 No.: Resolution Authorizing the Award of Bid for Concrete Sidewalk Repair Recommendation: It is recommended that the Board of Trustees approve the award of a Bid in the amount of $237,000.00 to Pharos Enterprises, LLC; 879 Upper Main Street, South Amboy, New Jersey 08879; vendor approved by the State of New Jersey under Small Women Business Enterprise (SWBE) for Concrete Sidewalk Repair at the main campus. Bid # 8096 was advertised in The Star Ledger from August 25-27, 31, 2020 and September 1, 2020. There were eight (8) bids solicited. Five (5) responses were received, opened, and publicly read on September 29, 2020. Nature of Bid: Essex County College – Concrete Sidewalk Repair. Bid Item #1: The recommendation is for the lowest responsive and responsible bidder. Source of Funding: The Deputy CFO/Comptroller of Essex County College has determined and certified in writing that the following funds are available for this purpose: Department Type of Funds Account # $Amount Facilities Management Chapter XII Bond 901706-3116-7951 $237,000.00 Ordinance # 0-2017-00006 Resolution: The Board of Trustees of Essex County College approve the award of a bid in the amount of $237,000.00 to Pharos Enterprises, LLC; 879 Upper Main Street, South Amboy, New Jersey 08879; vendor approved