NOTICE OF MEETING Notice is hereby given of the Meeting of the Invercargill City Council to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Tuesday 27 January 2015 at 4.00 pm His Worship the Mayor Mr T R Shadbolt JP Cr D J Ludlow (Deputy Mayor) Cr R L Abbott Cr R R Amundsen Cr K F Arnold Cr N D Boniface Cr A G Dennis Cr I L Esler Cr P W Kett Cr G D Lewis Cr I R Pottinger Cr G J Sycamore Cr L S Thomas EIRWEN HARRIS MANAGER, SECRETARIAL SERVICES A G E N D A Page 1. APOLOGIES Cr L S Thomas 2. PUBLIC FORUM 2.1 HEALTHY FAMILIES INITIATIVE Jared Cappie will be in attendance to speak to this item. 3. MINUTES OF THE MEETING OF COUNCIL HELD ON 7 9 DECEMBER 2014 4. MINUTES OF THE MEETING OF THE INNER CITY WORKING 19 GROUP HELD ON 8 DECEMBER 2014 5. MINUTES OF THE MEETING OF THE CIVIL DEFENCE 21 EMERGENCY MANAGEMENT GROUP HELD ON 7 NOVEMBER 2014 6. MINUTES OF THE MEETING OF THE LOCAL APPROVED 27 PRODUCTS POLICY HEARINGS HELD ON 15 DECEMBER 2014 7. MINUTES OF THE MEETING OF THE SHARED SERVICES 29 FORUM HELD ON 5 SEPTEMBER 2014 8. REPORT OF THE DIRECTOR OF WORKS AND SERVICES 8.1 KENNINGTON SEWERAGE EXTENSION 35 Appendix 1 37 9. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES 9.1 DEVELOPMENT CONTRIBUTIONS POLICY 39 Appendix 1 41 9.2 CONSULTATION DOCUMENT FOR PROPOSAL TO ACQUIRE 43 OWNERSHIP OF SOUTHLAND OUTDOOR STADIUM (RUGBY PARK) Appendix 1 47 10. REPORT OF CR D J LUDLOW 10.1 INVERCARGILL CITY COUNCIL EVENTS COMMITTEE TERMS OF 51 REFERENCE Appendix 1 53 11. REPORT OF CR P W KETT 11.1 EVENTS COMMITTEE GRANTS 57 12. REPORT OF CHIEF EXECUTIVE 12.1 AMENDMENT TO STANDING ORDERS 59 Appendix 1 61 13. MAYOR’S REPORT 63 Appendix 1 65 Appendix 2 67 14. URGENT BUSINESS 15. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Confirming of Minutes of the Public Excluded Session of Council - 9 December 2014 (b) Report of the Director of Works and Services (c) Report of the Director of Finance and Corporate Services (d) Performance Review of the Chief Executive The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Ground(s) under matter to be considered resolution in relation to Section 48(1) for the each matter passing of this resolution (a) Confirming of Enable any local authority Section 7(2)(i) Minutes of the Public holding the information to Excluded Session of carry on, without prejudice Council – or disadvantage, 9 December 2014 negotiations (including commercial and industrial negotiations. (b) Contract 726 Street Enable any local authority Section 7(2)(i) Lighting Upgrade holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. (c) Don Street Enable any local authority Section 7(2)(i) Investment Property holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations. Remuneration of Enable any local authority Section 7(2)(h) Invercargill City holding the information to Holdings Limited carry out, without Directors prejudice or disadvantage, commercial activities. (d) Presentation by Enable any local authority Section 7(2)(h) Mike Stenhouse holding the information to carry out, without prejudice or disadvantage, commercial activities. To protect the privacy of Section 7(2)(a) natural persons, including that of deceased natural persons ∗∗∗∗∗∗∗∗∗∗ 6 MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON TUESDAY 9 DECEMBER 2014 AT 4.00 PM PRESENT: His Worship the Mayor Mr T R Shadbolt Cr D J Ludlow – Deputy Mayor Cr R L Abbott Cr R R Amundsen Cr K F Arnold Cr N D Boniface Cr A G Dennis Cr I L Esler Cr P W Kett Cr G D Lewis Cr I R Pottinger Cr G J Sycamore Cr L S Thomas IN ATTENDANCE: Mr R W King – Chief Executive Mr C A McIntosh – Director of Works and Services Mrs P M Gare – Director of Environmental and Planning Services Mr D J Johnston – Director of Finance and Corporate Services Mr R Pearson – Roading Manager Ms E Harris – Communications and Secretarial Services Manager Mrs M Short – Strategy and Policy Manager Miss K Graber – Policy and Planning Analyst Mr M Morris – Legal Advisor Mr A Murray – Water Manager Mr M Loan – Drainage and Solid Waste Manager Mr D Booth – Manager Financial Services Miss D Peterson – Senior Solid Waste Officer Mr P Casson – Chief Executive Officer – Venture Southland Ms L Kuresa – Committee Secretary 1. APOLOGIES Nil. 2. PUBLIC FORUM 2.1 Presentations 2.1.1 Presentation to Long Service Staff Member Deirdre Chisholm, Senior Customer Services Officer was presented flowers for her long service with the Council of 49 years. The Mayor thanked Mrs Chisholm and wished her well on her retirement. 2.1.2 Presentation to Long Service Staff Member Helen Williams, Manager of the Bluff Service Centre was presented flowers for her long service with the Council of 52 years. The Mayor thanked Mrs Williams and wished her well on her retirement. 7 2.1.3 Friendly Brand Business Registration to Splash Palace The Mayor and Cr Ludlow, Chairman of the Child, Youth and Family Friendly Sub-Committee, presented the Friendly Brand Designation Certificate to Splash Palace Manager, Peter Thompson and Assistant Manager, Daniela de Garnham. Splash Palace was the first business to complete the assessment template. 2.2 Southern Wild Food Festival Mr Ronald Dickens, President of The Rotary Club of Invercargill was in attendance to speak to this Item. Mr Dickens thanked the Council for its financial support for The Southern Wild Food Festival. A video was viewed by Council on the success of this event which was held at the Southland Indoor Stadium in February this year. In response to questions, the following answers were given: • We expect it will take a year or three to get the momentum on this event so that it can be an annual event. It will be held again on 28 February 2015. It’s a win-win situation for people to get involved and the community to enjoy. • There are some one-off expenses we won’t have again but we want to spend more on advertising because we want to go further afield to Dunedin and Central Otago. • We want to see more non-profitable organisations participating in stalls so that they are making some of their own money out of it. The intention is for stall holders to do well, the public to have a great day and to have some margin to give to charity. • We may approach Council for funding again but we have not decided on that. Cr Ludlow said an application was received by the Events Committee to consider, and the Committee granted a one-off grant of $20,000 to allow the event to show its viability. His Worship the Mayor thanked Mr Dickens for a lively report. It gave Council a great insight into the event which was most appreciated. 2.3 Bluff 2024 Rejuvenation Trust Mr Steve Mitchell, Chairman of the Bluff 2024 Rejuvenation Trust was in attendance to speak to this Item. Mr Mitchell said the 2024 Urban Rejuvenation Committee wanted to update the Council and acknowledge its support with regard to funding that the Group had received. He said Bluff was the oldest town in New Zealand and that the Bluff bicentennial was ten years away. The Port contributed a lot of value to the export led Southland economy. He updated the Council on what the Group had worked on to date for the good of Bluff. He said during a clean-up that was carried out in August, he noted that the first volunteer was Mayor Shadbolt who was not looking to shake hands or be photographed because of the lead up to the elections. It was an outstanding example of leading by doing. He said the Group had completed the first stage of the first major project with regard to the landscaping of the entrance to Bluff. 8 They had tried to capture the hours that the volunteers had put in but there were a lot of people who attended the working bees, but did not attend the Committee meetings to complete timesheets. There were several hundred hours of volunteer work that had been completed to date. He tabled photos of the work the Group had been working on and took the meeting through them. He acknowledged the support of Council staff such as Robin Pagan and Cheryl Ashton who did a wonderful landscape design for the Group. The Group was very appreciative of their support and there had been a lot of community support and positive feedback on the work they had completed. He acknowledged businesses that had donated equipment towards the project. He said the funding the Group received from Council would be put towards the next stage of the project which was to install the new Bluff entrance sign. He tabled a sketch of the Bluff entrance sign and said the Group hoped to have it installed before the Oyster Festival.