MINUTES OF THE 94th MEETING OF MAPPLEBOROUGH GREEN PARISH COUNCIL HELD ON MONDAY 15th JULY 2019 at 7:30pm, in Mappleborough Green School PRESENT Cllrs. Coley (Chair), Chadwick, Berry, Cameron, Lyon, Badwal District Cllr Peter Hencher-Serafin Becky Howes Clerk 1. THE CHAIR DECLARED THE MEETING OPEN AT 7:30pm 2. APOLOGIES: – County Cllr Rickhards 3. DECLARATIONS OF INTEREST: None 4. PUBLIC FORUM: One member of the public from Abbeyfields estate was present and remained throughout the meeting. He raised concern regards to the planning application that had been granted for a car wash at Studley Football Club. A discussion took place regards the process of residents submitting an objection. On another matter, and after discussion, regards the planning process for the Eastern Gateway, Cllr Berry encouraged the resident present to submit objections to all three authorities involved, which he confirmed he would action. 5.To Approve and Sign the Minutes of the 92nd Meeting of 1st April 2019 Cllr Chadwick proposed the minutes, seconded by Cllr Berry, all agreed, signed by Cllr Coley. 6.To Approve and Sign the Minutes of the 93rd Meeting of 29th April 2019 Cllr Chadwick proposed the minutes, seconded by Cllr Lyon, all agreed, signed by Cllr Coley. 7.To Approve and Sign the Minutes of the 15th General Annual Meeting of 9th May 2019 Cllr Chadwick proposed the minutes, seconded by Cllr Lyon, all agreed, signed by Cllr Coley. 8.To Approve and Sign the Minutes of the Annual Parish Meeting of 10th June 2019 Cllr Chadwick proposed the minutes, seconded by Cllr Lyon, all agreed, signed by Cllr Coley. 594 Signed Cllr Coley 23rd September 2019 9. District & County Councillors Reports County Cllr – no report District Cllr – Cllr confirmed that he is taking advice regards current dilemma re representation and his position on the Planning Committee. It was also mentioned that the Cllr would have the option of submitting a substitute on his behalf. Cllr to report back at later meeting with confirmation of position. As part of the District Cllr’s discussion the Redditch Eastern Gateway and related issues regards M42 Highways England works were broached. There was also a brief discussion regards planning notice re the amended HGV routing strategy. 10. Matters Arising from previous meeting(s), not otherwise dealt with (including): Update regards Redditch Gateway Discussion continued regards forthcoming consultation on the Core Strategy and five-year housing plan, reserved houses for Mappleborough Green and land that has been sold in Haye Lane and the belt within the Parish. Update regards GDPR related issues Cllr Cameron confirmed that he was in the process of setting up emails for individual Cllr’s, purifying email addresses etc..and confirmed that the Clerk would use the dedicated email addresses once everyone has access. Cllr Cameron stated the importance again of using dedicated emails stressing that using personal emails runs the risk of us breaching GDPR. Cllr Cameron also proposed removing personal mobile numbers from the website, confirming that there were two Parish Council phones now available, for the Clerk and Admin. It was seconded by Cllr Lyon, all agreed. Clerk to action. Cllr Cameron stated that a letter from Information Commissioning Office had been received and it was agreed that the Clerk would set up the annual direct debit payment of £40 per year. A discussion took place regards setting up a Parish Council credit card to be used for purchases, with an amount limit. Cllr Cameron agreed to research bank charges etc.., Cllr Berry suggested the Post Office card – which Cllr Cameron would also consider comparing. It was agreed to discuss this again at the next meeting. Cllr Cameron confirmed that the Clerks address had been removed from the website and the Clerk to action removal from compliment slips/letterhead etc… Cllr Cameron stated that Ankcorn House committee are willing to erect a second post box at a fee and would be willing for the Parish Council to hold future meetings in the hall room, again with a fee. Cllr Cameron to further investigate costs, item to be discussed at the next meeting. Update regards Project Group A4189 Cllr Coley read email received from the Chair of the Project Group regards a recent fatality on the A4189 and that further support had been offered from residents from neighbouring Parishes. Clerk stated there was not a future date set for the group to meet and that Cllr Berry would be informed when known. 595 Signed Cllr Coley 23rd September 2019 Update regards SDC Land Parcels A brief discussion took place regards the potentially proposed Strategic Housing Land Availability Assessment land parcels, Cllr Berry confirmed that the Parish Council had been notified by Cllr Kerridge earlier in the year and that it has objected before the plans have been submitted. A discussion ensued regards the boundary areas in question. Update regards litter picking Cllr Cameron confirmed he was waiting for the picking schedule from the District Councils contractor regards establishing when the picking along A435 is due, to avoid overlap with resident pickers. Update regards damaged property along A435 Cllr Cameron stated that he had been unsuccessful identifying the name of the proprietor in order to write to the restaurant to raise concerns. It was agreed that Cllr Cameron and the Clerk would write to the business address stating concerns and that the issue would be escalated to the District Council if no response is received. Agree wording for Public Forum Notice It was agreed that a set of rules of what members, other than the Parish Council, can and cannot do during Parish Council meetings. Clerk to action and laminate a rule sheet for future meetings. Update regards letter to Tony Jefferson regards Broadband Update After a brief discussion it was agreed no further action necessary and to await further updates regards lack of full service to some areas/properties in the Parish. Cllr Lyon left the meeting 8:35pm 11.Items for Discussion It was agreed that the extraordinary meeting / second part of the General Annual meeting would take place on Monday 22nd July at 7pm 12.Any items for Community Forum None 13.To Consider Planning Applications and Enforcement Updates APPLICATIONS RECEIVED 19/00845/VARY Land Adjacent to Highdown, Pratts Lane Variation of Condition 2 of 16/03825/VARY (which is a Variation of condition 2 (approved plans) of planning permission 13/00785/FUL for the 'Demolition of existing buildings and erection of a replacement dwelling for The Stable Lodge’) to allow for retention of part of the existing stables used by nesting swallows (retrospective). Comment submitted : The Parish Council do not understand why the Councils date for standard consultations and neighbour notifications are the same date and site notice is the 26th June 2019. They also request further explanation of condition 2 of the 2013 application. Response from Planning Officer : Thank you for your enquiry on behalf of the PC regarding the above planning application. The PC and neighbour consultations are sent out on the same date, with the same consultation length (21 days), and thus almost always have the same expiration date. The site notice expiry date is 596 Signed Cllr Coley 23rd September 2019 dependent on when the planning officer is able to visit the site and put the notice up. In this case the notice was put up on site 3 working days after the PC/neighbour consultations were sent. This is actually a very quick turnaround- often the notice might be put up a week or even two weeks after the application becomes valid, simply due to officer workloads. With regards to condition 2 of the 2013 permission, if you could elaborate further what your query is I would be happy to help. After discussion it was agreed no further action. Application(s) reference: DISCN/00123/19 Discharge of Condition 19 HGV Routing Strategy and 20 HGV Surveys of planning permission 18/03746/VARY. Land at Redditch Eastern Gateway, Gorcott Hill,Beoley We are writing to let you know that the application and proposal described above will be considered at the Planning Committee meeting on Wednesday 24th July 2019 The recommendation is that the application be Approved. Committee Services will finalise and publish the agenda on our website five working days week before the committee meeting and you will have formal notification of this. NOTICES 18/03745/FUL Outhill Farm, Hardwick Lane, Outhill Dual purpose agricultural / equestrian building Permission with Conditions 19/00392/FUL New Oakdene, Birmingham Road Erection of two storey extension Permission with Conditions 19/01349/FUL Skilts School, Gorcott Hill Transfer of Modular 2 Classroom units onto existing hardstanding playground Permission with Conditions 19/00439/FUL Hillcrest Farm, Pratts Lane Agricultural building (retrospective) Permission with Conditions 19/01024/FUL Tara, Haye Lane Single storey rear extension Permission with Conditions 18/03626/FUL Lower Skilts Farm, Henley Road Two storey rear extension, two new side windows and alteration to existing rear window Permission with Conditions 18/03746/VARY Redditch Gateway Land Adjacent To The A4023 Coventry Highway East Of Ravensbank And Winyates Green Redditch Permission 19/00579/LDP Woodside, Cherry Tree Farm, Birmingham Road Siting of two static caravans Withdrawn 14.To note items of Correspondence o The Parenting Project – Cllr Coley read letter regards assistance, after discussion it was agreed no contribution would be made, Clerk to respond. 597 Signed Cllr Coley 23rd September 2019 o Email from Cllr Kerridge – Cllr read email, all agreed Clerk to respond thanking Cllr Kerridge for support. o Cllr Berry had received a letter from a local resident under the heading of Warwick Highway Neighbour, asking if she would like to sign up to emails in the local network.