GENERAL COMMITTEE AGENDA Tuesday January 19, 2010 – 9:00 a.m. Town Council Chambers Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS Nil. 4. DELEGATIONS AND PRESENTATIONS Nil. 5. MINUTES FROM ADVISORY COMMITTEES Nil. 6. NEW BUSINESS 6.1. Insurance Coverage for Municipal Volunteers (AF001-10) That staff be authorized to add supplemental Volunteer Coverage, as outlined in Appendix “A” to Staff Report AF001-10, to the Town’s Municipal Insurance program at an annual cost of $750 plus applicable taxes and that this amount be included in the draft 2010 Municipal Budget. 6.2. Approval of a By-law to Authorize the Temporary Borrowing of Monies to Meet Current Expenditures Pending Receipt of Revenues (AF002-10) That a by-law be prepared to authorize the temporary borrowing of up to $5,000,000 to meet 2010 current expenditures pending receipt of revenues in accordance with Section 407 of the Municipal Act, 2001. 6.3. Records Management and Records Retention By-law (AF004-10) 1. That the draft Records Retention By-law and Schedule, substantially in the form attached as Appendix “A” to this report, be approved for implementation subject to final review and approval by the Municipal Auditor and Municipal Clerk. 2. That By-law 90-156, being a by-law to establish time of retention of all documents and vouchers of the Corporation, attached as Appendix “B” to this report, be repealed in its entirety. 6.4. 2010 Community Grant Applications (AF005-10) 1. That the Summary of 2010 Commmunity Grant Applications as contained in Appendix “A” to Staff Report AF005-10 be received for information. 2. That the ‘Grant Requested’ amount as contained in Appendix “A” to Staff Report AF005-10, be referred to staff for consideration in the development of the draft 2010 Municipal Budget. GENERAL COMMITTEE AGENDA Tuesday January 19, 2010 – 9:00 a.m. Town Council Chambers Page 2 6.5. Interim Tax Levy (AF007-10) 1. That staff be authorized to prepare and present an Interim Tax Bill By-law for the Town of Bracebridge establishing the 2010 interim tax amount and due date as follows: 1.1. That the amount to be billed for each property for the 2010 interim billing for all property classes be 50% of the annualized billed amount for 2009. 1.2. That the 2010 interim billing due date be established as March 31, 2010. 6.6. Gol kommune, Norway, Friendship Committee and Friendship Agreement (AF008- 10) WHEREAS there has been a unique historical link between the Town of Bracebridge and Gol Kommune, Norway for over six decades; AND WHEREAS the Corporation of the Town of Bracebridge believes that it will be valuable for the Town to foster closer friendship and cooperation between both communities; AND WHEREAS the Corporation of the Town of Bracebridge believes that it will be worthwhile to develop programs and relationships mutually beneficial to the citizens of both communities; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF BRACEBRIDGE RESOLVES AS FOLLOWS: 1. That a Town of Bracebridge and Gol konnume Friendship Committee be established. 2. That the Terms of Reference for the committee as set out in Appendix “A” to Staff Report AF008-10 be approved. 3. That the Mayor, the Deputy Mayor, Mr. Bruce Kruger, Mr. Al Bacon and Mrs. Sigrid Purdon be appointed to the Committee. 4. That the Mayor, the members of the Friendship Committee and the Chief Administrative Officer be authorized to work with representatives from Gol to develop the specific terms of a Friendship Agreement between Bracebridge and Gol and report back to General Committee. 6.7. AMCTO 72nd Annual Conference – June 6 – 9, 2010 (AF009-10) That $5,000 be approved for conference sponsorship and delegate promotional packages for the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) 72nd Annual Conference to be hosted at Deerhurst Resort in Huntsville from June 6 to 9, 2010. GENERAL COMMITTEE AGENDA Tuesday January 19, 2010 – 9:00 a.m. Town Council Chambers Page 3 6.8. Lease Renewal Agreement – Library Parking Lot (AF010-10) 1. That the Town of Bracebridge enter into a Lease Renewal Agreement with Her Majesty The Queen, in right of Canada, represented by the Minister of Public Works and Government Services respecting the use of the Parking Lot municipally known as the Library Lot, for the purpose of public parking. 2. That the Mayor and Clerk be authorized to execute the Lease Renewal Agreement with Her Majesty The Queen, in right of Canada, represented by the Minister of Public Works and Government Services substantially in the form as set out in Appendix “A” to staff report AF010-10. 3. That as part of the cost/benefit study of the property to be undertaken by Public Works and Government Services Canada, staff be authorized to enter into negotiations for future leasing or acquisition opportunities related to the subject property. 6.9. Original Road Allowance Closing Application (D’Agostino) (RC2009-07) (AF011-10) 1. That the original shore road allowance in front of Part of Lot 16, Concession 11 (Bigwind Lake), in the former Township of Oakley, now in the Town of Bracebridge, District Municipality of Muskoka, further described as Part 7, Plan 35R-8241, municipally known as 1059 Sugar Maple Lane, be declared surplus and approved for sale to the applicants subject to: 1.1. The applicants enter into a site plan agreement with the Town of Bracebridge with respect to the location of any existing or proposed structures on the shore road allowance, as well as requiring the retention of vegetation on the shore road allowance to prevent further erosion; and, 1.2. All costs be borne by the applicant. 6.10. Original Road Allowance Closing Application (Stokman) (RC2009-08) (AF012-10) 1. That the original shore road allowance in front of Part of Lot 13, Concession 4 (Lake Muskoka), in the former Township of Monck, now in the Town of Bracebridge, District Municipality of Muskoka, further described as South Part of Lot 57, Plan 11 and Parts 1 and 2, Plan 35R-22418, municipally known as 1069 Bangor Lodge Road, be declared surplus, stopped up and closed, and approved for sale to the applicants subject to: 1.1. The applicants enter into a site plan agreement with the Town of Bracebridge with respect to the location of any existing or proposed structures on the shore road allowance, as well as requiring the retention of vegetation on the shore road allowance to prevent erosion; and, 1.2. All costs be borne by the applicant. GENERAL COMMITTEE AGENDA Tuesday January 19, 2010 – 9:00 a.m. Town Council Chambers Page 4 6.11. Site Plan Application DA/48-09 (Battlefield Equipment) (DS002-10) 1. That site plan application DA/48-09 for the property described as Part of Lots 2 and 3, Concession 11, Muskoka North Ward of the Town of Bracebridge, being Parts 1, 2 and 3 of Plan 35R-22589, be approved for the construction of a temporary structure of 992 square feet and a proposed structure of 13,000 square feet for the purpose of Equipment Rental, subject to the following: 1.1 That the applicant enter into a Site Plan Agreement with the Town of Bracebridge to be registered on title. 1.2 That the temporary structure be permitted for a maximum of twenty four (24) months from the date the Site Plan Agreement is registered on title. 1.3 That the applicant provide a revised site plan showing a loading space for the proposed structure of 13,000 square feet, to the satisfaction of the Director of Development Services. 1.4 That any site lighting be dark sky friendly. 1.5 That the applicant’s engineer amends the stormwater management report to include Muskoka Intensity Duration Frequency curbs to establish pre and post peak flows. 1.6 That the applicant provide a revised landscape plan showing the planting and maintenance of an avenue of trees along Ecclestone Drive and the roadway to the building, to the satisfaction to the Director of Development Services. 1.7 That the applicant provide a detailed design of the proposed access from M.R. #118 including turn lanes, tapers, and other required improvements to insure safe sight visibility requirements are met. 1.8 That the applicant enters into an agreement respecting the provision of municipal services with the District of Muskoka. 1.9 That the applicant be responsible for the disposal of solid waste. 6.12. Site Plan Application DA/49-09 (Danny Andrews) (DS003-10) 1. That site plan application DA/49-09 for the property described as Part of Lot 9, Concession 5, Macaulay Ward of the Town of Bracebridge, being Parts 1 and 2 of Plan 35R-2694 and Part 1 of Plan 35R-3218, be approved for the construction of a 16,000 square foot office and sorting area building addition associated with the existing Waste Management Facility, subject to the following: 1.1. That the applicants enter into a Site Plan Agreement with the Town of Bracebridge to be registered on title. 1.2. That the applicant confirm that there is an adequate water supply as required by Section 3.2.5.7 of the Ontario Building Code. 1.3. That the applicant provide the Corridor Management Officer for the Ministry of Transportation will a full size copy of the site plan. GENERAL COMMITTEE AGENDA Tuesday January 19, 2010 – 9:00 a.m. Town Council Chambers Page 5 1.4. That the applicant provide the Ministry of Transportation with further drainage information indicating if the stormwater will reach the highway drainage system.