2018/19 Annual Report Contents A message from the Mayor and Chief Executive ......................................................................................... 2 Introduction and overview ........................................................................................................................ 4 Your Elected Members 2018/19 ......................................................................................................................... 4 Hauraki District Council’s Executive Leadership Team ....................................................................................... 5 Mission Statement ............................................................................................................................................. 5 Customer Charter .............................................................................................................................................. 6 Community Outcomes ....................................................................................................................................... 7 Legislative framework ....................................................................................................................................... 8 About this Annual Report and our planning cycle ............................................................................................... 9 What you’ll find in this document ....................................................................................................................... 9 Progress against our Financial Strategy ................................................................................................... 10 Annual report disclosure statement for year ending 30 June 2019 .................................................................... 11 Our services ........................................................................................................................................... 25 What do we do? ............................................................................................................................................... 25 Our activities in this report ............................................................................................................................... 26 Governance and leadership ..................................................................................................................... 27 Democracy ...................................................................................................................................................... 30 Iwi liaison ......................................................................................................................................................... 32 Policy development ......................................................................................................................................... 34 Land transport ....................................................................................................................................... 36 Water supply.......................................................................................................................................... 44 Wastewater ............................................................................................................................................53 Stormwater ........................................................................................................................................... 59 Land drainage ........................................................................................................................................ 65 Solid waste ............................................................................................................................................. 71 Community services ............................................................................................................................... 76 Community recreation ..................................................................................................................................... 79 Community facilities ........................................................................................................................................ 83 Community development ....................................................................................................................... 85 Community growth .......................................................................................................................................... 88 Community initiatives ...................................................................................................................................... 91 Regulatory services ................................................................................................................................ 93 Resource management implementation .......................................................................................................... 96 Building control ............................................................................................................................................... 99 Community protection................................................................................................................................... 101 Animal control ............................................................................................................................................... 103 Financial statements ............................................................................................................................. 105 Our service providers ............................................................................................................................. 170 Waikato Local Authority Shared Services Limited (WLASS) ........................................................................... 170 New Zealand Local Government Funding Agency (LGFA) .............................................................................. 179 Martha Trust .................................................................................................................................................. 182 Related Documents ............................................................................................................................... 183 Liability and Investment Policy ...................................................................................................................... 183 Appendix 1: Report of the Audit Office .................................................................................................. 184 Appendix 2: Council Committees ........................................................................................................... 189 Committees as at June 2019: ......................................................................................................................... 189 Sub-committees ............................................................................................................................................ 190 Working Parties ............................................................................................................................................. 191 Forums .......................................................................................................................................................... 192 A message from the Mayor and Chief Executive As we reflect on the 2018/19 year, it is encouraging to see we’ve had another busy but successful year with many significant projects being progressed. This annual report looks back at the first year of our recently adopted 2018- 28 long term plan. This report also marks the last full financial year for some of our elected members; councillors James Thorp, Gill Leonard, Don Swales, Max McLean and Austin Rattray we thank you for your hard work and service to your community. Congratulations to our new elected members, Rino Wilkinson, Jo Tilsley, Ray Broad, Rodney Garrett, Paul Anderson, Brian Gentil and Sara Howell for being successful for the first time in the 2019 elections and to Carole Daley, Paul Milner, Phillip Buckthought, Ross Harris, Duncan Smeaton and Anne-Marie Spicer for their re-election as Councillors and to Toby Adams for his election as Mayor. The role of the elected member is often underestimated and we thank and appreciate the time and energy put in by these individuals for the good of our district. During 2018/19 we conducted a review of the district’s representation with the resulting decision of the Local Government Commission being that the Waihi ward would have five councillors instead of four in the upcoming 2019 triennial elections. The Paeroa and Plains wards will continue to elect four councillors each. As part of the long term plan engagement process we asked the community for its views on a new Ngatea library and service centre, or whether an upgrade to the current facilities would be a better option. This proved to be a hot topic for the community and we’ve worked through this further during 2018/19, with more engagement taking place. We asked what people wanted in an upgraded community space, how it would look and feel, and what services it needs to provide. The Council decided that the Ngatea Library and Service Centre will stay in the existing council building which may include building additions and alterations at the current