Minutes for the Ordinary Meeting of the Murchison Shire Council, held in the Council Chambers, Carnarvon Mullewa Road, Murchison, On Friday 20th March 2015, commencing at 10:00 am. Minutes – March 2015 - Page 2 - TABLE OF CONTENTS 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ................................ 3 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ............................... 3 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS .................................. 3 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ..................... 5 4. PUBLIC QUESTION TIME ............................................................................................... 5 4.1 Standing Orders .................................................................................................. 5 5. NEXT MEETING............................................................................................................... 5 6. APPLICATIONS FOR LEAVE OF ABSENCE .................................................................. 5 7. NOTICE OF ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS ........................... 5 8. CONFIRMATION OF MINUTES ...................................................................................... 5 8.1 Special Council Meeting – 6th February 2015 .................................................... 5 8.2 Ordinary Council Meeting – 20th February 2015 ................................................. 6 9. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION .................... 6 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS .................................. 6 11. ACTION LIST ................................................................................................................... 6 12. DISCLOSURE OF INTERESTS ....................................................................................... 7 13. REPORTS OF OFFICERS ............................................................................................... 7 13.1 Monthly Plant Report – Works Supervisor ......................................................... 7 13.2 Works Report – Works Supervisor ..................................................................... 8 14. ANNOUNCEMENTS CONCERNING MEETINGS ATTENDED ....................................10 14.1 Shire President ..................................................................................................10 14.2 Councillors .........................................................................................................11 15. REPORTS OF COMMITTEES & WORKING GROUPS ................................................11 15.1 Audit Committee – Compliance Audit Return 20th March 2015 ........................11 16. FINANCE ........................................................................................................................11 16.1 Financial Activity Statements to 28th February 2015 .........................................11 16.2 Accounts Paid during February 2015 ................................................................13 16.3 Budget 2014-15 Review ....................................................................................14 17. DEVELOPMENT ............................................................................................................18 17.1 Regional Price Preference ...............................................................................18 17.2 Purchasing Policy Review ................................................................................21 17.3 Local Planning Strategy ...................................................................................22 18. ADMINISTRATION .........................................................................................................28 18.1 Road Inspection ...............................................................................................28 18.2 Banners in the Terrace .....................................................................................30 19. NOTICE OF MOTION ....................................................................................................31 20. CEO ACTIVITY REPORT ..............................................................................................31 21. URGENT BUSINESS .....................................................................................................32 22. ITEMS TO BE DISCUSSED BEHIND CLOSED DOORS ..............................................32 22.1 Ballinyoo Bridge Tender ....................................................................................32 23. MEETING CLOSURE .....................................................................................................33 Minutes Ordinary Council Meeting 20 March 2015 Minutes – March 2015 - Page 3 - 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS The Shire President declared the meeting open at 10:10am 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE Elected Members: Councillor M Halleen, Shire President Councillor RE Foulkes-Taylor, Deputy Shire President Councillor SA Broad Councillor P Squires Councillor M Williams Councillor A Whitmarsh Staff: Jenny Goodbourn – Chief Executive Officer Brian Wundenberg – Works Supervisor Candice Smith – Senior Finance Officer Apologies: Nil Leave of Absence: Nil Public Gallery: Nil Order of business was amended to allow for presentations to take place first 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS The Shire President welcomed Nigel Sercombe - Department of Parks and Wildlife Midwest Regional Manager. DPaW have been looking at how to tackle rangelands management and the key issues for the properties in the Murchison region. This is a chance to discuss some of the developments and catch up with council. He has been visiting councils systematically to open the door for ongoing conversation. Map of the area was shown to the council. Management arrangements for 3 blocks care taker arrangements. Sometimes former lessee stayed on or another caretaker was appointed on contract. DPaW had embarked on strategic plan a couple of years ago. This process is now at the point where strategy complete. Discussion over the last 12 months on how these leases should be used. Currently maintaining boundary fences and fire breaks and doing wild dog work. However there has been a subtle shift in thinking – particularly regarding tourism opportunities. Top 5 priorities in Mid West Development Commission Blueprint include using DPaW blocks Parks for People programme. They are currently developing the Karara complex to provide a self-drive off-road tour – with trails through the area and camping. This will provide an opportunity for people to use the land. Work has been completed on route planning and it will provide the less experienced outback traveller to go out and do guided tours. Thinking behind this plan is about getting people back into the rangelands and providing an alternative income source for towns and businesses in the area. Nigel is talking with local government about prospects for the local shires. There may be a potential for future funding and working in a collaborative way will see larger projects progressed than if it was one department trying to progress the project. One example is the proposed Kalbarri Skywalk which is a $20 million project which has attracted support from a variety of stakeholders not just DPaW. There is a need to break the mindset that the land belongs to DPaW – it belongs to the people of WA and the community needs to see the assets as theirs. Karara is a real opportunity to do this. As with all government departments there have been budget cutbacks and they need to review operations and how best to manage the logistical operations within the budget. Today was just an initial contact with the shire and would like to come back and talk further in the future. Minutes Ordinary Council Meeting 20 March 2015 Minutes – March 2015 - Page 4 - The President thanked Nigel for his presentation. The President asked how the new tourism would impact the shire – additional access into the area etc. we can no longer charge rates on the properties but have to maintain some of the roads. Cr Broad said that budget constraints have hit everyone. There is a massive potential for the flora and fauna, especially the bird life in this area but the main developments are focussed on the coastal areas which do not help us as an inland shire. Would not like to see the stations left without anyone should DPaW look at upgrading the existing services. Nigel said they are looking to employ rangers as they are trained in the conservation areas and more pro-active. They are looking at the concept of rangers being campground hosts. Cr Whitmarsh asked if there was a regional plan to look at the whole area rather than the individual pockets. Nigel said that the department operates on a regional basis for rangeland strategy. Operational management happens at regional level but he acknowledges there are currently challenges and recognises this. President Halleen thanked Nigel for his time and said it would be good to have a further discussion in a couple of months time. President Halleen then welcomed Steve Douglas – MWDC Manager of Strategic Projects: Steve said he was pleased to see that the Ballinyoo Bridge tender was going to council later in the meeting and it was great to see the project progressing after all the hard work from council and other stakeholders to get the project up and running. Steve then gave an update on the SKA. Recently there was a call to re-scope the project