TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. Konkan LNG Limited (KLL) RFQ/Tender No: KLL/HQ/C&P/16/2020 BIDDING DOCUMENT FOR: TENDER FOR ENGAGEMENT OF INTERNAL AUDITORS FOR FINANCIAL YEAR 2020-21. Prepared and Issued by Konkan LNG Limited Gail Jubilee Tower 13th Floor, B-35 & 36, Sector-1, Noida -201301 1 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. SECTION-I Ref No: KLL/HQ/C&P/16/2020 Date: 19.08.2020 To PROSPECTIVE BIDDERS SUB: TENDER FOR ENGAGEMENT OF INTERNAL AUDITORS FOR FINANCIAL YEAR 2020-21. Dear Sir/Madam, 1.0 KLL invites bids from bidders for the subject work of “TENDER FOR ENGAGEMENT OF INTERNAL AUDITORS FOR FINANCIAL YEAR 2020-21.” 2.0 The brief details of the tender are as under: TENDER FOR ENGAGEMENT OF INTERNAL Nature of Service (A) required AUDITORS FOR FINANCIAL YEAR 2020-21. TENDER NO. & KLL/HQ/C&P/16/2020 date: 19.08.2020 (B) DATE SINGLE BID SYSTEM TYPE OF BIDDING (C) SYSTEM TWO BID SYSTEM E-TENDER (D) TYPE OF TENDER MANUAL The bidders can raise the query, within 7 days from the (E) Pre-Bid Meeting date of issue of the tender. Physical pre bid meeting will not be held due to COVID-19 situation. As per the Scope of Work Attached in Section –VI of the (F) Completion Period tender document. APPLICABLE BID SECURITY / EARNEST MONEY NOT (G) DEPOSIT (EMD) APPLICABLE 2 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. BID DUE DATE AND Date : 02.09.2020 (H) TIME Time : 14:30Hrs The physical bid opening shall take place at: KONKAN LNG LTD Gail Jubilee Tower, B 35-36, Sector 1 DATE , TIME & Floor/Room number: 13th, Floor (I) ADDRESS OF City : NOIDA OPENING OFBID Country: INDIA Date : 02.09.2020 Time : 15:00Hrs 1. Name : Alok Jain Designation: CFO Phone No.: 9818663764 E-mail: [email protected] (J) CONTACT DETAILS 2. Name : Yatin Bansal Designation: Manager (F&A) Phone No.: 8696444161 E-mail: [email protected] APPLICABLE BIDS FROM (K) CONSORTIUM/ NOT JOINT VENTURE APPLICABLE Attention: Shri Yatin Bansal, Manager (F&A) Street Address: Gail Jubilee Tower, B 35-36, Sector-1 Bid Submission Floor/Room number: 13th, Floor (L) Address City: NOIDA ZIP Code: 201301 Country: INDIA. APPLICABLE Bonus for Early (M) Completion NOT APPLICABLE 3 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. DO NOT OPEN - THIS IS A QUOTATION Bid Document No. : KLL/HQ/C&P/16/2020 Description : TENDER FOR ENGAGEMENT OF INTERNAL AUDITORS FOR FINANCIAL YEAR 2020-21. Bid Due Date: 01.09.2020 From: To: …………………………………… Konkan LNG Ltd. …………………………………… 13th Floor , B-35-36, Gail Jubilee Tower, Sector-1, Noida, Gautam Buddha Nagar, Uttar Pradesh- 201301 (To be pasted on the envelope containing Bid (in case of Manual Tendering)/ Physical documents (in case of e-Tendering) and to be dropped in the tender box within due date of bid at the address mentioned above) ======================================= 5 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. SECTION-II AWARD METHODOLOGY 6 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. Award will be on the maximum evaluated preference points obtained by the bidder as per following criteria i.e. the bidder getting the highest points as per below criteria will be considered for appointment: SL Evaluation Criteria Minimum Remarks Maximum NO Preference Preference Points Points 01 The firm of Chartered 10 Extra 1 point for each year 16 Accountants/Cost for having more than 5 years Accountants must have at of standing in the profession least Ten years of standing in subject to maximum of 6 the profession as per the such points. records of respective Institute 02 The firm should have at least 10 Extra 2 points for each 26 Three qualified qualified Chartered/ Cost Chartered Accountants/Cost Accountants employed by the Accountants (FCA/ACA, firm including partners in FCMA/ACMA)*including excess to minimum partners. requirement of *(He/She should be a three subject to maximum of partner/employee of the firm 16 points. for a minimum period of one year as on date of application) 03 The firm should have 10 Extra 2 points for each 16 The Experience of audit which is in excess to conducting Statutory/ Cost / minimum requirement of Internal Audit of at least One One subject to maximum of 6 central PSU organizations points. where any one clientele should have turnover above Rs. 500 crores. (During Preceding 10 years i.e FY 2010-11 to 2019-20) 04 The firm should have 10 Extra 2 point for each audit 16 experience of conducting which is in excess to Statutory/Cost/Internal Audit minimum one requirement of at least one Oil and of audit Gas Sector Company subject to maximum of 6 having turnover above Rs. points 500 crores. (During Preceding 10 years i.e FY 2010-11 to 2019-20) 05 The firm must be a Delhi/NCR 10 10 7 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. based firm and having branch at Mumbai/ Ratnagiri or vice versa. 06 The firm should have experience Nil 2 point for each Audit 10 of conducting Statutory/ Internal/ Cost Audit of company other than CPSE and Oil and Gas Sector Company mentioned at SL. No. (03) & (04) above having turnover above Rs. 500 crores. (During Preceding 10 years i.e FY 2010-11 to 2019-20) 07 Turnover of the Audit Firm as per Nil Turnover less than Rs. 2 lakhs 10 latest available audited financial – Nil points statements. Turnover less than Rs. 50 Lakh but more than Rs. 2 lakhs — 5 Points Turnover equal to or above Rs.50 Lakh. — 10 Points 08 The firm should have - 2 points per Company 6 Exposure of Internal Audit of (audited)-Max 6 points reputed companies having turnover of not less than Rs. 250 crores. 09 The firm should have experience - 2 points per Company 10 of conducting (audited)-Max 10 points Statutory/Cost/Internal Audit of at least One Company having LNG regasification facility (During Preceding 10 years i.e FY 2010-11 to 2019-20) Total 50 Total 120 Note: a) Internal Audit firms appointed during last three years (i.e. 2017-18 to 2019-20) in KLL shall not be considered for re- appointment. b) The bidder which meets the Minimum eligibility criteria at 01 to 05 shall be considered for further evaluation and shall obtain Minimum Preference Points of 10 marks in each criteria 01 to 05. c) The engagement of the Internal Audit firms shall be subject to acceptance of fee and submission of 8 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. certificate in regards to compliance for eligibility and qualification in terms of the Companies Act 2013 and other applicable laws.(Refer section VII, Schedule of Rates (SOR)) d) The initial engagement will be for FY 2020-21 and extendable for another two years i.e. FY 2021-22 and FY 2022-23 each year separately subject to mutual consent with an escalation of 5% in Fee each year. e) The appointment of Internal Auditors shall be subject to approval by Board of Directors of KLL in terms of Companies Act, 2013. I. Pre-requisites for considering rankings: a) Self-attested documentary evidence in support of evaluation criteria at (1) to (9) mentioned above is required to be submitted. b) Self-attested copy of appointment letters issued by the auditee Companies in support of evaluation criteria above is required to be submitted. c) Self-Attested copy of latest Audited Financial Statements of the firm shall be submitted. d) Self-Attested Certificate of registration of Firm issued by respective Institutes in terms of criteria at (1) All supporting proofs/ documents in respect of evaluation criteria must be submitted with the tender. Audit Firms will be evaluated strictly on the basis of documents submitted. II. In case of a tie In case of tie, the following order of preference shall be adopted for selection: a) Firm of Chartered/ Cost Accountants with longer experience shall be given preference based on the year of registration as per Criteria No. 1 as mentioned above. b) Firm of Chartered/ Cost Accountants with longer experience of Internal Audit (on the basis of No. of Companies) shall be given preference in case of further tie till stage (a) of Criteria II. c) Firm of Chartered/ Cost Accountants with highest experience in Oil and Gas Sector (on the basis of No. of years) shall be given preference in case of further tie till stage b) of Criteria II. Note: In case of further tie till stage c) of Criteria II mentioned above, the management will decide to award at it’s sole discretion. 9 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. SECTION-III INSTRUCTION TO BIDDERS ( TO BE READ IN CONJUNCTION WITH BIDDING DATA SHEET (BDS) 10 TENDER NO.: KLL/HQ/C&P/16/2020 ENGAGEMENT OF INTERNAL AUDITORS FOR F. Y. 2020-21. S ECTION-III INSTRUCTION TO BIDDERS I NDEX [A] GENERAL: 1. SCOPE OF BID 2. ELIGIBLE BIDDERS 3. ONE BID PER BIDDER 4. COST OF BIDDING 5. SITE-VISIT [B] TENDER DOCUMENTS: 6.