Fellowship Presbyterian Church Manual of Administrative Operations: Policies, Procedures, and Organization By-Laws 2015 February 7, 2015 Fellowship Presbyterian Church Manual of Administrative Operations: Policies, Procedures, and Organization By-Laws Approved by Session January 22, 2015 with an additional change February 7, 2015 Published November 17, 2011 Revised June 27, 2013 Revised February 7, 2015 1 Fellowship Presbyterian Church Manual of Administrative Operations: Policies, Procedures, and Organization By-Laws Approved by Session January 22, 2015 with an additional change February 7, 2015 Table of Contents Section 1 Session Session .............................................................................................................................................7 Officers Duties and Responsibilities ................................................................................................8 Ruling Elders Defined......................................................................................................................8 Session Self Governance Policy ......................................................................................................9 Ministry Team Chairperson(s) .........................................................................................................9 Trustees’ Duties and Responsibilities ............................................................................................10 Deacons’ Duties and Responsibilities ............................................................................................11 Five Practices of a Fruitful Congregation .....................................................................................12 Officer Nomination Team Guidelines ...........................................................................................13 Receiving New Members ..............................................................................................................15 New Member Information Form ....................................................................................................16 Sexual Misconduct Policy .............................................................................................................17 Inclement Weather Plan ................................................................................................................39 Section II Administration Ministry Team Human Resources Policies and Procedures ...................................................................................42 Hiring Policies ...............................................................................................................................44 Employment Questionnaire ...............................................................................................48 Confidential Employment Reference .................................................................................51 Contract Agreement with Fellowship Presbyterian Church ..............................................52 Job Descriptions .................................................................................................................53 Employee Performance Review and Forms .......................................................................78 Office Operations ...........................................................................................................................83 General Office Operation Policies .....................................................................................84 Office Hours.......................................................................................................................84 Copier/Printer Use .............................................................................................................84 Computer Use ...................................................................................................................84 Office Supplies ..................................................................................................................84 Church Office Staff ...........................................................................................................84 Calendar Requests .............................................................................................................85 Staff and Ministry Mailboxes ............................................................................................85 Bulletins and Special Programs .........................................................................................85 Technology Policy ........................................................................................................................86 Responsibilities of the Technology Ministry Team ..........................................................87 Technology Usage Policy .................................................................................................87 Technology Guidelines .....................................................................................................88 Web Page ..........................................................................................................................89 2 Fellowship Presbyterian Church Manual of Administrative Operations: Policies, Procedures, and Organization By-Laws Approved by Session January 22, 2015 with an additional change February 7, 2015 Table of Contents Media Release Form .........................................................................................................90 Website Input/Change Request Form ...............................................................................91 Facilities Policy .............................................................................................................................92 Facilities Use Policy .........................................................................................................93 Church Usage Request Form .............................................................................................98 Church Wedding Policies .................................................................................................99 Application for a Church Wedding .................................................................................103 Wedding Facilities Request ............................................................................................104 Wedding Coordinator Procedures ...................................................................................106 Use of the Dorothy B. Johnson Fellowship Hall .............................................................107 Pavilion Use Policy .........................................................................................................108 Pavilion Use Agreement .................................................................................................109 Section III Christian Education Ministry Team Discipleship Training ................................................................................................................110 Guidelines for Children and Youth ...........................................................................................112 Senior High Youth Group .........................................................................................................114 Senior High Youth Group By-laws ...........................................................................................115 Process for Approval of Youth Outings and Activities ............................................................118 Authorization Application for Youth Outings and Activities .................................................119 Youth Activity Permission ........................................................................................................121 Presbyterian Women Constitution and By-laws .......................................................................123 Presbyterian Men Constitution and By-laws ............................................................................132 Section IV Earth Care Ministry Team Earth Care Policy and Procedures ...............................................................................................138 Section V Evangelism Team Duties and Responsibilities .........................................................................................................145 Discipleship Outreach Bus Ministry Guidelines .........................................................................146 Outreach Bus Ministry Agreement for Team Members .............................................................151 Promoting the Outreach Bus Ministry ........................................................................................152 Information on Bus Riders ..........................................................................................................153 Attendance Record ......................................................................................................................154 Outreach Ministry Safety Procedures .........................................................................................156 Bus Rider’s Permission Form ......................................................................................................160 Incident/Accident Report Form ..................................................................................................151 3 Fellowship Presbyterian Church Manual of Administrative Operations: Policies, Procedures, and Organization By-Laws