A· 4900 50 ST TABER, ALBERTA, CANADA T1G 1T1 TELEPHONE: (403) 223·5500 FAX: (403) 223-5530 I OW N o~ TABER RAY BRYANT Page 1 of 2 MAYOR FORWARDED: OCTOBER 4, 2012 AGENDA REGULAR MEETING OF THE COUNCIL OF THE TOWN OF TABER, TO BE HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION BUILDING, ON TUESDAY OCTOBER 9, 2012 AT 5:00 P.M., IMMEDIATELY FOLLOWING THE PUBLIC HEARING MEETING AT 5:00 P.M. MOTION ITEM NO. 1. CALL TO ORDER ITEM NO. 2. ADOPTION OF THE AGENDA X ITEM NO. 3. DELEGATIONS A) RFD Taber Food Bank Budget Presentation X B) RFD Taber Municipal Library Board Budget Presentation X C) RFD Taber & District Handibus Association Budget Presentation X ITEM NO. 4. ADOPTION OF THE MINUTES A) RFD Subdivision Authority Meeting of Council September 24, 2012 X B) RFD Regular Meeting of Council September 24, 2012 X ITEM NO. 5. BUSINESS ARISING FROM THE MINUTES A) RFD Recreation Facilities Rental Fee Waiver and Reduction Request Policy PS-REC-2 X ITEM NO. 6. BYLAWS A) RFD Proposed Land Use Text Amendment Bylaw 16-2012: 2"d Reading X B) RFD Proposed Land Use Re-Zoning Amendment Bylaw 17-2012: X 151 Reading ITEM NO.7. ACTION ITEMS A) RFD Alberta Utilities Commission (AUG) Decision X B) RFD Retention of Municipal Documents X C) RFD Fortis Franchise Fee X D) RFD Declaration of Land as Surplus X E) RFD Administration Building Flag Poles X F) RFD Department Report X email: [email protected] http://www.taber.ca A- 4900 50 ST TABER, ALBERTA, CANADA T1G 1T1 TELEPHONE: (403) 223·5500 FAX: (403) 223-5530 I'OWN 01' TABER Page 2 of2 ITEM NO. 8. MEDIA INQUIRIES ITEM NO. 9. CLOSED SESSION X Legal Labour ITEM NO. 10. OPEN SESSION X ITEM NO. 11. CLOSE OF MEETING X email: [email protected] http://www.taber.ca , .. .. u TABER Agenda Item No. 3.A) TOWN OF TABER COUNCIL REQUEST FOR DECISION Subject: Delegation: Taber Food Bank­ Date of October 9, 2012 Request for Funding for 2013 Budget. Agenda: Prepared B}'_: Kerry Van Ham, Council & CAO Assistant Attachments: Correspondence from the Taber Food Bank Topic: Request for Funding for inclusion in the Town of Taber 2013 Budget g' Mr. Rod Yokoyama and Ms. Vicky Terrick of the Taber Food Bank will be presenting the n Organization's request for funding for inclusion in the Town of Taber 2013 budget, to cc" Council. a s::::: ::::s a. •• 0 "C 1. That Council receives the request for funding from the Taber Food Bank, for .... inclusion in the Town of Taber 2013 budget, for information . 0-· ::::J tn Recommendation: Option #1 - That Council receives the request for funding from the Taber Food Bank, for inclusion in the Town of Taber 2013 budget, for information. Approval October 4, 2012 CA0 ~1rl~ Date: Taber Food Bank 5512 48 Ave Taber AB TlG 2H7 Sept. 21, 2012 TOWN OF TABER TaberCAO SEP Z 1 2012 Taber Mayor Ray Bryant 4009A-50 Street Taber, Alberta L_~~~F-7"'--'~rvn~( .L TlG lTl ptzr/1~ To the Honorable Mayor Ray Bryant and CAO, I am writing this letter on behalf of the Taber Food Bank. Thank you for your financial support to cover our utilities for the 2011 year. We are grateful for our leaders who step forward to show compassion towards those in need in our community. As you know the Taber Food Bank services a variety of needs within both the town of Taber and the MD of Taber. Currently our statistics show that approximately 132 families are clients living within the town itself and access the food bank on a monthly basis for hampers. The Taber Food Bank services the needs of many different groups of people including those with cancer, diabetes, HIV, Hepatitis C, back injuries and those with mental health disorders. Safe Haven and St. Vincent DePaul refer their clients to the food bank as those individuals begin the process of repairing and rebuilding their lives. Our goals within the Taber Food Bank are to provide short term support to feed the hungry in our community, to plan and implement collective approaches and methods with other food banks in the region for public education awareness concerning poverty and hunger issues. We also provide emergency support to the families and individuals facing immediate crisis. To many of these individuals and families the reality of the food bank is to provide the essential basic needs to daily living. Financially the food bank is holding its own, however with food costs and shipping on the increase our budget is becoming ever tighter. As the Taber Food Bank Society we undertake many methods to raise funds to keep the food bank operational. Some of these include food drives, food share, fund raisers, grant applications, private and corporate donors and most recently our bottle recycling containers. We write to you today to ask for your support in a financial way. We would like your consideration again in helping to cover the costs of our utilities per month. The cost for 2012 for water bill with the town will be approximately $1850. Included are the last 12 months of our financial statements for your review in helping to consider your decision. The executive members of the Taber Food Bank are available to meet with you at your convenience. We look forward to your response. Sincerely, Rod Yokoyama, President of the Taber Food Bank Society Vicki Terrick, Vice- President of the Taber Food Bank Society 2012 Income Statement Estimate Taber Food Bank lan 1-Dec 31 Z01Z 4000 · Fundraising Coin Jars 1725 Duck Race 1131 Friends helping friends 632 Food Drive 202 Gala income 8831 Total4000 • Fundraising 12521 4010 · Business 19211 4020 · Church 9948 4050 · Membership 200 4100 · Individuals 16554 4150 · Schools 1731 4200 · Organization/Club Income 4534 4300 · Grant Income 25000 1/2 of 2 year grant to offset wages 4400 · Interest Income 231 77409 Total Income 89930 Expenses 6000 · Bank Charges & Interest 65 65 6050 · Nexen- Power/Gas 6800 6075 ·Town of Taber 1850 6100 ·Telephone 783 Total Utilities 9433 Insurance Directors Insurance 678 6125 · Building Insurance 2369 Total 6110 • Insurance 3047 6165 · Building Equipment Repairs 800 6175 ·Building Maintenance 1358 6200 · Van license/Insurance 708 6225 · Van Maintenance 200 3066 6250 · Office/ Advertising 629 6255 · Memberships & Dues 300 929 6300 · Food Purchases 16000 6305 · Butchering costs 1120 6315 · Christmas food expense 1050 Trucking 1400 Total Food Costs 19570 Fund raising expense 6376 · Duck race Expense 600 6377 · Gala expense 3910 Total fundraising expense 4510 6501 · Kathy wages 27600 6502 · Dave Wages 12000 6503 · casual wages 350 6504 · Workers Comp 340 6525 · Payroll Remittances 8400 Total Payroll 48690 6550 · Mileage Expense 450 6551 · Conference Costs 253 703 Total Expenses 90013 Net Income -83 ,.... ,., TABER Agenda Item No. 3.8) TOWN OF TABER COUNCIL REQUEST FOR DECISION Subject: Delegation: Taber Municipal Library Date of October 9, 2012 Board - Request for Funding for 2013 Agenda: Budget. Pr~pared By: Kerry Van Ham, Council & CAO Assistant Attachments: Correspondence from the Taber Municipal Library Board Topic: Request for Funding for inclusion in the Town of Taber 2013 Budget ~ Ms. Fran Dogterom and Mr. Phil Zadnik of the Taber Municipal Library Board will be (") presenting the Organization's request for funding for inclusion in the Town of Taber 2013 :::-r budget, to Council. CQ ac :lc... 0 "C 1. That Council receives the request for funding from the Taber Municipal Library .. Board, for inclusion in the Town of Taber 2013 budget, for information . 0-· ::::J tn Recommendation: Option #1 - That Council receives the request for funding from the Taber Municipal Library Board, for inclusion in the Town of Taber 2013 budget, for information. Approval October 4, 2012 Date: Taber Public Library Draft Budget 2013 2013 BUDGET 2012 BUDGET YTD 31/7/2012 %OF BUDGET 2011 ACTUAL REVENUE Book Repair/Replacement $ 350.00 $ 250.00 $ 313.00 125.00% $ 350.00 STEP Grant 1,512.00 1,512.00 - 0.00% 1,358.00 Book Sale - 700.00 1,727.00 Food Sales - 175.00 25.00 0.00% - Donations/FundraisinQ 6,000.00 6,000.00 1,475.00 25.00% 7,118.00 Fines 7,500.00 8,000.00 4,024.00 50.00% 6,994.00: CARLS Libraries 100.00 100.00 - 0.00% - General Grants - 8,000.00 9,773.00 122.00% 11,634.00 Interest 500.00 1,000.00 123.00 12.00% 359.00 Town Memberships 8,000.00 8,500.00 4,675.00 55.00% 6,789.00 MD Memberships 2,500.00 2,500.00 1,172.00 47.00% 2,178.00 MD of Taber Grant 13,400.00 10,720.00 - 0.00% 10,210.00 Other Income 2,500.00 2,500.00 1,536.00 61.00% 3,635.00 Photocopies 1,500.00 1,228.00 957.00 78.00% 1,146.00 Provincial Grant 45,000.00 42,233.00 42,624.00 101.00% 42,233.00 Replacement Cards 25.00 50.00 4.00 8.00% - Town Allocation 224,463.00 237,657.00 178,245.00 75.00% 237,660.00 TOTAL REVENUE 313,350.00 331,125.00 244,946.00 74.00% 333,391.00 EXPENSE Advertising/Printing 500.00 1,000.00 74.00 7.00% 356.00 AudiVLegal 3,400.00 3,400.00 124.00 4.00% 3,020.00 Bank Fees/M asterCard Fees 175.00 175.00 45.00 26.00% 473.00 Beanstream Fees 650.00 650.00 183.00 28.00% - Global (Debit Machine) 750.00 Board/Staff (Travei/Accom) 1,500.00 1,500.00 528.00 35.00% 840.00 Board/Staff Course Fees 700.00 1,000.00 385.00 39.00% 70.00 Staff Education 700.00 700.00 - 0.00% - Building Insurance 2,500.00 2,500.00 2,251.00 90.00% 2,237.00 Contracts 1,075.00 1,075.00 734.00 68.00% 745.00 Ca_gital Furn/Equip 3,000.00 3,000.00 2,193.00 73.00% 10,077.00 Taber Public Library Draft Budget 2013 2013 BUDGET 2012 BUDGET YTD 31n/2012 %OF BUDGET 2011 ACTUAL I Buildiflg Maintenance 2,500.00 5,000.00 21,750.00 435.00% 11.00 CARLS Membership 30,000.00 28,000.00 14,164.00 51.00% 29,921.00 other Libraries Material 100.00 100.00 9.00 9.00% - Equip.