Broward County Children’s Services Council Monthly Meeting 6600 W. Commercial Blvd. Lauderhill, FL 33319 October 17, 2013 9:30 a.m. MEETING AGENDA ONLY THE AGENDA WILL BE AVAILABLE FOR GUESTS AT THE MEETING; YOU MAY VISIT WWW.CSCBROWARD.ORG FOR THE COMPLETE MEETING INFORMATION PACKET I. Call to Order Robin Bartleman, Chair II. Roll Call Amy Jacques, Executive Assistant III. Chair’s Comments Robin Bartleman, Chair a. Approve September 19, 2013, Council Minutes (Tab 1) b. Approve September 19, 2013, T.R.I.M. Minutes (Tab 2) c. Approve Cancellation of December Meeting d. Approve 2014 Council Meeting Calendar (Tab 3) e. President/CEO Evaluation (Tab 4) IV. President’s Report Cindy Arenberg Seltzer, President/CEO a. Good of the Order (Tab 5) b. FYI - Scholastic Resource Center Report (Tab 6) c. FYI – Performance Partnership Pilot Update (Tab 7) d. FYI - Communication & Outreach Focus Group Update f. FYI - Council Vacancy Update V. CPO Report Karen Swartzbaugh Ghezzi, CPO Approve A.D. Henderson Final Grant Report (Tab 8) VI. COO Report Monti Larsen, COO a. Approve Disposal of Fully-Depreciated Items (Tab 9) b. Approve Invoices, P.O.s & Contracts (Tab 10) VII. PAOD Report Sandra Bernard-Bastien, CCO a. Approve Providers for Youth Advocacy Programs (Tab 11) b. FYI – Childhood Anti-Obesity Town Hall Report (Tab 12) c. FYI – Community Outreach Report (Tab 13) VIII. Agency Capacity Building Committee Report (Tab 14) Ana Valladares, Committee Chair IX. Special Needs Advisory Coalition Report (Tab 15) Robin Bartleman, Committee Chair FYI – Teens’ Transition to Life Summit Report (Tab 16) X. Public Comment Robin Bartleman, Chair XI. Council Members’ Roundtable Social Impact Bonds (SIBS) Presentation Laura Ganci, CSC Assistant Director, Research Analysis & Planning XII. For Your Information (Tab 17) a. Funders Forum Minutes b. CSP Leadership Coalition Minutes c. CSB Minutes d. CSC In The News e. Correspondence f. Attendance Report NEXT MEETING DATE: November 21, 2013 @ 9:30am If you require any auxiliary aids for communication or other special accommodations, please contact Derek Tillman at (954) 377-1149 or [email protected] at least one week in advance so that proper arrangements can be made. Tab 1 CHILDREN’S SERVICES COUNCIL OF BROWARD COUNTY 6600 W. Commercial Blvd. Lauderhill, FL 33319 Minutes September 19, 2013 4:00 P.M. Members in Attendance: School Board Member Robin Bartleman; Governor Appointee Emilio Benitez; Judge Martin R. Dishowitz; DCF Circuit 17 Community Development Administrator Kim Gorsuch; Broward County Commissioner Sue Gunzburger; Governor Appointee Tara R. Philipp; Governor Appointee Maria Schneider; Health Department Director Paula Thaqi, M.D.; Governor Appointee Ana Valladares Counsel Present: Garry Johnson, Esq. Counsel Absent: School Superintendent Robert W. Runcie Staff in Attendance: Cindy Arenberg Seltzer, President/CEO; Monti Larsen; Karen Swartzbaugh Ghezzi; Audrey Stang; Sandra Bernard-Bastien; Sue Gallagher; Marlando Christie; Amy Jacques; Andrew Leone; Angie Michel; Beverly Sanders; Carl Dasse; Evan Goldman; Jocelin Eubanks; Kathleen Campbell; Katrina Louis; Madeline Jones; Meg Wallace; Melissa Soza; Melissa Stanley; Mina Razavi; Nancy Cohn; Piper Roth; Roxanne Smith; Sharon Cohen; Silvia Beebe; Travis Johnson Guests in Attendance: Attached Agenda: I. Call to Order: Chair Robin Bartleman called the meeting to order at 4:03 P.M. II. Roll Call: The roll was called and a quorum was established. III. Chair’s Comments: Ms. Bartleman presented Dr. Désir with a token of the Council’s appreciation for her service, and Members offered their best wishes. Dr. Désir had resigned from the Council in August. Council Minutes: ACTION: Commissioner Gunzburger made a motion to approve both the T.R.I.M. minutes of September 9, 2013, and the Council minutes of August 15, 2013, as presented. The motion was seconded by Ms. Gorsuch and passed with no opposing votes. 1 IV. President’s Report: Good of the Order: CSC partnered with Florida State Representative Shevrin D. Jones and Florida State Senator Oscar Braynon, II, to sponsor a Choose Peace/Stop Violence Press Conference and Town Hall meeting focused on reducing youth violence. Ms. Bartleman, Ms. Schneider, Mr. Runcie, and community leaders from the City of West Park also participated in the Press Conference and Town Hall meeting. CSC, in partnership with Florida State Senator Eleanor Sobel and FLIPANY, hosted a Town Hall meeting in recognition of Childhood Obesity Awareness Month. Ms. Arenberg Seltzer commended CSC Training Coordinator Roxanne Smith for her efforts in organizing the community meeting and obtaining proclamations from cities recognizing September as Childhood Obesity Awareness Month. Ms. Arenberg Seltzer announced that she had been selected as one of Sun-Sentinel’s “South Florida 100,” 100 of South Florida’s most influential people weighing in on current events on a weekly basis. She noted that she submitted information on both Town Hall meetings. CSC partnered with HandsOn Broward, United Way of Broward County, and the Early Learning Coalition of Broward County to assist Scholastic in planning a service project for Scholastic employees attending their conference in Fort Lauderdale this year. Scholastic employees will be contributing time and resources to create a Parent/Family Resource Center at New Mirawood Academy in the City of West Park. The ribbon cutting ceremony for the Center will take place at 3:30pm on September 28th. The CSC-sponsored Lights On Afterschool event will be held on October 17th, from 4:00 – 7:00 p.m., at Roosevelt Gardens Park. Ms. Arenberg Seltzer highlighted a recent visit to Broward County by Barbara Palmer, Director of the Agency for Persons with Disabilities (APD). A CSC-funded STEP site was included in her visit. She was very impressed with the system we have developed. Ms. Arenberg Seltzer noted that Broward is part of an APD pilot to help youth transition from youth-supporting programs into the adult system. CSC received OIC of South Florida’s “All A’s Leadership Award for Action.” V. CPO Report: a) 2-1-1 FY13/14 Administrative Budget Corrections and Collective Impact for Youth Award: Commissioner Gunzburger expressed concern over the discontinuance of collecting funder data through the Community Resource Inventory (CRI), as she felt it was important information to have. Ms. Arenberg Seltzer explained that the collection of funders’ information through the CRI had originally been intended to be a helpful planning tool, but that it ultimately did not fulfill its intended promise. 2 Ms. Bartleman asked Ms. Arenberg Seltzer to follow-up on an ESE report that the School Board had previously received from 2-1-1, but was no longer receiving. She noted that it was a useful report for the School Board. ACTION: Commissioner Gunzburger made a motion to approve 2-1-1 Administrative Budget Corrections for FY 13/14 and sponsorship of a new CSC Academy Award for Collective Impact for Youth, as presented. The motion was seconded by Ms. Gorsuch and passed with no opposing votes. b/c) MDE Youth FORCE Increase and FY 13/14 Goals & Objectives ACTION: Commissioner Gunzburger made a motion to approve an increase in the FY 12/13 funding allocation for the Minority Development Empowerment (MDE) Youth FORCE Program, as presented, as well as to approve the updated language for the FY 13/14 Goals and Objectives. The motion was seconded by Mr. Benitez and passed with no opposing votes. VI. RAP Report: a) South Florida Regional Partnership: As an original founder and Executive Vice Chair of the Partnership, Commissioner Gunzburger pointed out that the Council would be joining the Partnership toward the end of its work. She encouraged CSC staff to visit the Partnership’s website to participate in surveys that will help shape the final report. She asked that the website’s survey link be sent to Council Members and CSC staff. ACTION: Commissioner Gunzburger made a motion to approve the Southeast Florida Regional Partnership Agreement, as presented. The motion was seconded by Ms. Valladares and passed with no opposing votes. b) Communication and Outreach Survey Update: Dr. Gallagher announced that two Focus Group meetings will be held on October 3rd as follow up to the CSC Communication and Outreach Survey. One group will consist of participants who previously stated they were aware of the CSC, and the other group will consist of individuals who indicated they are not aware of the CSC. She explained that the purpose of the Focus Groups is to help CSC identify effective means of communicating and reaching out to those residents who are in need of services. VII. COO Report: a) Financial System Upgrade and Data Warehouse Development: ACTION: Commissioner Gunzburger made a motion to approve an upgrade of the financial system, the moving of the financial system into the Cloud, and development of a data warehouse, as presented. The motion was seconded by Judge Dishowitz and passed with no opposing votes. 3 b) Travel & Expense Policy: ACTION: Commissioner Gunzburger made a motion to amend the CSC travel policy to tie it to the per diem rates at the lowest tier of the Federal GSA rates, as presented. The motion was seconded by Ms. Gorsuch and passed with no opposing votes. c) PCG Contract: ACTION: Commissioner Gunzburger made a motion to approve a six-month contract extension for the Public Consulting Group, Inc. (PCG), as presented. The motion was seconded by Judge Dishowitz and passed with no opposing votes. d) Interim Financial Statement and Budget Amendments: ACTION: Commissioner Gunzburger made a motion to approve the Interim Financial Statements for Period Ending August 31, 2013, as presented. The motion was seconded by Dr. Thaqi and passed with no opposing votes. e) Invoices, P.O.s & Contracts: Ms. Bartleman sought guidance from CSC Counsel, Mr. Johnson, on whether there was a conflict of interest in voting on the purchase of vendor identification badges from the Broward School Board.