BIHAR SHARIF SMART CITY LIMITED Bihar Sharif Smart City Project Specific Procurement Notice – Request for Bids (RFB) Project Name: DESIGN, ENGINEERING, PROCUREMENT AND CONSTRUCTION OF JAN SUVIDHA KENDRA BUILDING AT 20 LOCATIONS INCLUDING CIVIL, MECHANICAL, ELECTRICAL, INTERNAL PIPING, SANITARY WORKS AND OTHER ANCILLARY WORKS WITH 3 YEARS OF DEFECT LIABILITY PERIOD IN BIHARSHARIF UNDER SMART CITY MISSION ͳȁP a g e Bihar Sharif Smart City Project Standard Procurement Document Section I - Instructions to Bidders ......................................................................................... 6 Section II - Bid Data Sheet (BDS) ....................................................................................... 32 Section III - Evaluation and Qualification Criteria ............................................................... 37 Section IV - Bidding Forms................................................................................................. 47 Section V - Eligible Countries ............................................................................................. 73 Section VI - Fraud and Corruption ...................................................................................... 74 Section VII - Works’ Requirements..................................................................................... 77 Section VIII - General Conditions of Contract ................................................................... 143 Section IX - Particular Conditions of Contract................................................................... 171 Section X - Contract Forms ............................................................................................... 180 ʹȁP a g e Bihar Sharif Smart City Project PART 1 – Bidding Procedures Part 1 – Bidding Procedures ͵ȁP a g e Bihar Sharif Smart City Project Section I - Instructions to Bidders Contents Table of Contents A. General......................................................................................................................... 6 1. Scope of Bid ................................................................................................................. 6 2. Source of Funds ........................................................................................................... 6 3. Fraud and Corruption ................................................................................................... 6 4. Eligible Bidders ............................................................................................................ 6 5. Eligible Materials, Equipment and Services .................................................................. 8 B. Contents of Bidding Document ................................................................................... 8 6. Sections of Bidding Document ..................................................................................... 8 7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting ................................... 9 8. Amendment of Bidding Document ............................................................................. 10 C. Preparation of Bids.................................................................................................... 11 9. Cost of Bidding .......................................................................................................... 11 10. Language of Bid ......................................................................................................... 11 11. Documents Comprising the Bid .................................................................................. 11 12. Letters of Bid and Schedules ...................................................................................... 12 13. Alternative Bids ......................................................................................................... 12 14. Bid Prices and Discounts ............................................................................................ 13 15. Currencies of Bid and Payment .................................................................................. 14 16. Documents Comprising the Technical Proposal .......................................................... 14 17. Documents Establishing the Eligibility and Qualifications of the Bidder .................... 14 18. Period of Validity of Bids ........................................................................................... 14 19. Bid Security ............................................................................................................... 15 20. Format and Signing of Bid ......................................................................................... 16 D. Submission of Bids..................................................................................................... 17 21. Sealing and Marking of Bids ...................................................................................... 17 22. Deadline for Submission of Bids ................................................................................ 18 23. Late Bids .................................................................................................................... 18 24. Withdrawal, Substitution, and Modification of Bids ................................................... 18 E. Public Opening of Technical Parts of Bids ............................................................... 19 25. Public Opening of Technical Parts of Bids.................................................................. 19 F. Evaluation of Bids – General Provisions .................................................................. 20 26. Confidentiality ........................................................................................................... 20 27. Clarification of Bids ................................................................................................... 20 28. Deviations, Reservations, and Omissions.................................................................... 21 29. Nonmaterial Nonconformities .................................................................................... 21 G. Evaluation of Technical Parts of Bids....................................................................... 21 30. Evaluation of Technical Parts ..................................................................................... 22 Section I – Instructions to Bidders (ITB) ͶȁP a g e Bihar Sharif Smart City Project 31. Determination of Responsiveness ............................................................................... 22 32. Qualification of the Bidder ......................................................................................... 22 33. Subcontractors............................................................................................................ 23 H. Public Opening of Financial Parts of Bids................................................................ 23 34. Public Opening of Financial Parts............................................................................... 23 I. Evaluation of Financial Parts of Bids ...................................................................... 25 35. Evaluation of Financial Parts ...................................................................................... 25 36. Correction of Arithmetical Errors ............................................................................... 25 37. Conversion to Single Currency ................................................................................... 26 38. Margin of Preference .................................................................................................. 26 39. Comparison of Financial Parts .................................................................................... 26 40. Abnormally Low Bids ................................................................................................ 26 41. Unbalanced or Front Loaded Bids .............................................................................. 27 42. Most Advantageous Bid ............................................................................................. 27 43. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids.......................... 27 44. Standstill Period ......................................................................................................... 28 45. Notice of Intention to Award ...................................................................................... 28 J. Award of Contract ..................................................................................................... 28 46. Award Criteria............................................................................................................ 28 47. Notification of Award................................................................................................. 28 48. Debriefing by the Employer ....................................................................................... 29 49. Signing of Contract .................................................................................................... 29 50. Performance Security ................................................................................................. 30 51. Adjudicator ................................................................................................................ 30 52. Procurement Related Complaint ................................................................................. 30 Section I – Instructions to Bidders