1 UNIVERSITY OF KERALA (Re-accredited by NAAC with ‘A’ Grade) Preliminary Minutes of the 5th Meeting of the Syndicate held on 19.02.2019 Place of Meeting : University Buildings Thiruvananthapuram Time : 12.00 Noon Members present: 1. Prof.(Dr.) V.P.Mahadevan Pillai (In the Chair) Vice–Chancellor 2. Prof.(Dr.) P.P.Ajayakumar Pro-Vice-Chancellor 3. Adv.K.H.Babujan 4. Adv.G.Sugunan 5. Sri.M.Sreekumar 6. Dr.K.B.Manoj 7. Dr.Shaji.K 8. Sri.B.Unnikrishnan Nair 9. Dr.P.Rajesh Kumar 10. Dr.S.Nazeeb 11. Sri.Shijukhan J.S 12. Sri.M.Harikrishnan 13. Sri.M.Lenin Lal 14. Dr.K.R.Kavitha Item No.05.01. Confirmation of the Preliminary Minutes of the 3 rd Meeting of the Syndicate held on 01.02.2019 - reg. (Ac.A.I) The Syndicate considered and approved the Preliminary Minutes of the 3 rd Meeting of the Syndicate held on 01.02.2019. ======================================================================= Item No.05.02. Confirmation of the Preliminary Minutes of the 4 th Meeting of the Syndicate held on 08.02.2019 - reg. (Ac.A.I) The Syndicate considered and approved the Preliminary Minutes of the 4th Meeting of the Syndicate held on 08.02.2019 with the following modification: Item No.04.08.01 Resolution be modified as ‘ RESOLVED that the above recommendations of the combined meeting of the Standing Committees of the Syndicate on Examinations and Standing Committee of the Syndicate on Finance, held on 28.01.2019, be approved and FURTHER RESOLVED to authorize the Director, Computer Centre and Dr.Aji.S, Head, Department of Computer Science to coordinate with the counterparts in MG University regarding sharing of examination software for optimum use at lesser cost, and also to ensure data safety by additional alternate storage ’ (M&C) ======================================================================= 2 Item No.05.03. Appointments/Career Advancement Promotion, if any - reg. (Ad.H/Ad.D.II Section) Resolution of the Syndicate 1. Minutes of the Meeting of the Screening Cum Evaluation Committee for considering the grade promotion (Stage 2 to Stage 3) of Dr.Ramesh Kumar P, Assistant Professor in the Department of Mathematics, University of Kerala,, Kariavattom under Career Advancement Scheme held on 12.02.2019. RESOLVED that the recommendations of the Screening Cum Evaluation Committee for considering the promotion of (Stage 2 to Stage 3) of Dr.Ramesh Kumar.P , Assistant Professor in the Department of Mathematics, University of Kerala, Kariavattom, under Career Advancement Scheme held on 12.02.2019, be approved. 2. Minutes of the Meeting of the Screening Cum Evaluation Committee for considering the grade promotion (Stage 2 to Stage 3) of Dr.Thalmi B, Assistant Professor in the Department of Mathematics, University of Kerala, Kariavattom, under Career Advancement Scheme held on 12.02.2019. RESOLVED that the recommendations of the Screening Cum Evaluation Committee for considering the promotion of (Stage 2 to Stage 3) of Dr.Thalmi , Assistant Professor in the Department of Mathematics, University of Kerala, Kariavattom, under Career Advancement Scheme held on 12.02.2019, need not be approved. ======================================================================= Item No.05.04 Academic and Examination Calendar for the year 2019-20 – Consideration of – reg. (Ac.D) The Academic and Examination Calendar for various programmes as forwarded by the concerned sections have been compiled and the draft Academic and Examination Calendar for the year 2019-20 was prepared. The Committee empowered to compile the Academic and Examination Calendar, at its meeting held on 06.02.2019, considered the draft calendar and recommended to approve the same, subject to effecting the corrections suggested by the members. The draft Academic and Examination Calendar for the Academic year 2019-20, after effecting corrections, is placed before the Syndicate for consideration (Calendar appended). Resolution of the Syndicate RESOLVED to refer the matter to a Committee under the Chairman ship of Pro-Vice- Chancellor and comprising of Dr.P.Rajeshkumar, Dr.S.Nazeeb, Sri.M.Sreekumar and Dr.K.B.Manoj, Members Syndicate. FURTHER RESOLVED to look into problems due to delay in completing the admission process, and devise suitable steps to alleviate the situation. ======================================================================== Item No.05.05. University Teaching Department – Creation of Additional Teaching Posts –Department of Futures Studies-Consideration of- reg. (Ad.H) The Professor and Head, Department of Futures Studies has proposed to create four teaching positions namely: Professor - 1 Associate Professor - 1 Assistant Professor - 2 The proposed posts are reported to be essential for meeting the faculty requirement for the MSc Programme in Data Science proposed to commence from the academic year 2019-20. As per Section 19(2) of the Kerala University Act, 1974, “Save as otherwise expressly provided in this Act, the Senate shall have the following powers, namely: (e)-to institute Professorships, Readerships, Lectureships, and such other teaching or research posts as it may deem necessary”. As per Statute 1 of Chapter-3 of Kerala University First Statues, 1977, “The Senate shall be competent to institute Professorships, Readerships, Lectureships and such other teaching and research posts required by the University on the motion of the Syndicate and /or on the proposals of the 3 Academic Council therefore endorsed by the Syndicate”. The request of the Professor and Head, Department of Futures Studies for creation of teaching posts as proposed above is placed before the Syndicate for consideration and decision. Resolution of the Syndicate RESOLVED that the request be agreed to. FURTHER RESOLVED that in future such proposals be made by consolidating requests from various departments. ======================================================================== Item No.05.06 University Teachers Hostel- Sri.Ajanthakumar (Late), former inmate - waiving of his liabilities- Consideration of - reg. (Ad.D.II) The Warden, Additional Men's Hostel, Kariavattom vide letter dated 17.12.2018 has reported that Sri. Ajanthakumar, former inmate of Teachers Hostel Kariavattom (Room No. 107) has died of cancer. An amount of Rs.8,873/- (Rupees Eight thousand Eight hundred Seventy three only) and Rs.1500 (Rupees One thousand Five hundred only) remained as liability towards rent in Research Hostel, Kariavattom and Teachers Hostel, Kariavattom respectively. The Warden has also reported that his brother, Sri. Bimal Kumar has requested to waive off his liability. Ajantha Kumar was differently abled person belonging to backward community, and his family has financial difficulties. Considering this extraordinary circumstance, the Warden has opinied to consider the request of Sri. Bimal Kumar favourably. It may be noted that on the request of Sri. Ajantha Kumar and report from the Joint Registrar, Campus Administration, Kariavattom, a room was allotted to Sri. Ajanthakumar in Teachers Hostel, Kariavattom for 6 months as a special case considering his health condition w.e.f 11.09.2018 as per the orders of the Vice-Chancellor. Now the Vice- Chancellor has ordered to place the request of Sri.Bimal Kumar before the Syndicate. Accordingly the request of Sri. Bimal Kumar for waiving off the liabilities of Sri. Ajantha Kumar (Late), Research Scholar and former inmate of Teachers Hostel, Kariavattom is submitted before the Syndicate for consideration. Resolution of the Syndicate RESOLVED that the item be referred to the Standing Committee of the Syndicate on Finance. ======================================================================== Item No.05.07 Award of Grace marks to NCC cadets –Consideration of –reg. (Ac.AV ) Ref:-Letter received from NCC cadets of 3(K) BN NCC dated 01.02.2019 The NCC cadets of 3(K) BN NCC, Poojappura have stated that, the present grace marks are inadequate considering the work and time invested by the NCC cadets and also stated that the NCC cadets of other Universities in Kerala are getting more priority and marks when compared to that of Kerala University. They have forwarded the orders regarding the award of Grace marks for NCC cadets issued by MG University and Calicut University.(Copies appended). The present guidelines for awarding Grace marks for NCC to the students of First Degree Programmes under CBCS system of our University issued vide U.O No.AcAV/1/Grace marks/2015 dated 25.02.2015 is appended. The matter is placed before the Syndicate for consideration. Resolution of the Syndicate RESOLVED that the item be referred to the Combined Standing Committees of the Syndicate on Examinations and Students’ Services. FURTHER RESOLVED that the Committee shall look into amending the existing norms. ALSO RESOLVED that the Director, Students Services shall also attend the Combined Standing Committee. ======================================================================== Item No.05.08 _n.-FUv Un{Kn tImgvkvþ do AUvan-j-t\m-Sp-Iq-Sn-bpÅ tImtfPv amä-¯n-\pÅ {io. Pn\p-tam³ hn. Fknsâ At]-£þ kw_Ôn-¨v. (G.-kn.G III ) 4 {io. 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