Maketu Community Board Meeting Minutes 18 August 2020 MINUTES OF WESTERN BAY OF PLENTY DISTRICT COUNCIL MAKETU COMMUNITY BOARD MEETING NO. MC20-4 HELD AT THE MAKETU COMMUNITY CENTRE ON TUESDAY, 18 AUGUST 2020 AT 7:00PM 1 PRESENT Member S Beech (Chairperson), Member L Rae (Deputy Chairperson), Member W Ra Anaru, Member S Simpson, Cr K Marsh and Cr J Scrimgeour 2 IN ATTENDANCE G Allis (Deputy Chief Executive Officer), C Bennett-Ouellet (Customer Services and Governance Team Leader) and P Osborne (Senior Governance Advisor). 3 representatives from Tauranga City Council for the Waiāri Water Scheme Project Presentation 3 APOLOGIES Nil 4 CONSIDERATION OF LATE ITEMS Nil 5 DECLARATIONS OF INTEREST Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest that they may have. There were no declarations declared in relation to this agenda. 6 PUBLIC EXCLUDED ITEMS Nil 7 PUBLIC FORUM Nil 8 PRESENTATIONS 8.1 WAIĀRI WATER SCHEME PROJECT PRESENTATION TO MAKETU COMMUNITY BOARD - AUGUST 2020 The Project Representative (Richard Conning) of Waiāri Water Scheme introduced the powerpoint presentation giving the Board an overview and update on the Waiāri Water Scheme. The following updates were provided: Access track and intake facility contractor is HEB and the works are continuing with regular contact with local landowners, which included a construction tour. Waiāri Trunkmains Part A (No1 Road) contractor is Smythe with a completion date of Winter 2021 Page 1 Maketu Community Board Meeting Minutes 18 August 2020 Waiāri Trunkmains Part B (Farm Route/Poplar Lane) contractor is HEB with a completion date of early Autumn 2022 Waiāri Trunkmains Part B (Te Puke Highway/Welcome Bay Road) contractor is HEB with a completion date of November 2020 The water treatment plant design is complete and the contract has been awarded. Commencement onsite for 19 August. Milestones noted were: Construction at all sites active and continue post COVID-19 lockdown Continual consultation with landowners, residents and the community Cultural monitors present on all active sites from represented Iwi It was noted that there is on-going engagement with the community and residents affected. 7.10pm Member Simpson joined the meeting. The Project Representative also advised the Board that they are currently managing resource consent conditions through; WKAG meeting quarterly, with the next meeting 9 September Mauri monitoring model is being developed Water catchment plan being developed Ecological Monitoring – February 2020 had been completed A summary of results from the ecological monitoring are as follows; Waiāri Stream diverse range of native fish species and macroinvertebrates Variation between the upper and lower stream sites most likely due to difference in sampling methodology and habitat changes, rather than significant changes in water quality. Results generally consistent with previous surverys. The Project Representative gave the Board a summary around the water sector reform highlighting the following points; Taumata Arowai – the Water Services Regulator Bill establishes the Water Regulator as a new Crown agent The new Water Services Bill, gives Taumata Arowai the legislative tools to regulate the sector Government had recently announced a $761 million investment in drinking water infrastructure The allocation of funding available to Tauranga City Council and Western Bay of Plenty District Council are $7.46 million and $3.46 million respectively In addition there is regional allocation to the Bay of Plenty of around $21 million to encourage territorial authorities to have collaborative three waters investment conversations with their neighbouring councils, and to advance collective participation by councils in the reform programme At the conclusion of the presentation Member Simpson asked if consultation had been undertaken with Tangata Whenua. Darlene Dinsdale from Tauranga City Council was in attendance and spoke to this question, informing the Board that during the resource consent process there was an appeal on behalf of Ngāti Whakaue ki Maketū, so there had been consultation throughout this process. Member Simpson asked about the benefits of the Waiāri stream in regards to restoration, to which it was noted that as part of the consent, landowners upstream of the impact site would work with the Council to ensure that the awa is protected long term. Page 2 Maketu Community Board Meeting Minutes 18 August 2020 The Chairperson noted that there had been set backs due to COVID-19 lockdown, however asked the Project Representative if there was a finish date, now that everything is back on track. The Board was advised that this project is currently tracking to be completed mid to late 2022. The Board was advised the 35year resource consent for the Waiāri Water Scheme Project started 19 February 2010. The Chairperson thanked the Project Representative and his team for the presentation on the Waiāri Water Scheme and acknowledged that the Board is looking forward to further updates in the future. RESOLUTION MC20-4.1 Moved: Cr J Scrimgeour Seconded: Cr K Marsh 1. That the presentation of the Waiari Water Scheme Project is received. CARRIED 9 MINUTES FOR RECEIPT 9.1 MINUTES OF THE MAKETU COMMUNITY BOARD MEETING HELD ON 16 JUNE 2020 The Board considered the minutes of the Maketu Community Board Meeting held 16 June 2020 as circulated with the agenda. It was noted that the posted agenda for Member Simpson had not been received. RESOLUTION MC20-4.2 Moved: Cr K Marsh Seconded: Member L Rae 1. That the Minutes of the Maketu Community Board Meeting held on 16 June 2020 be received. CARRIED 10 REPORTS 10.1 CHAIRPERSONS REPORT MAKETU COMMUNITY BOARD MC20-4 AUGUST 2020 The Board considered a report from the Chairperson titled ‘Chairpersons Report Maketu Community Board MC20-4 August 2020’ dated 18 August as circulated with the agenda. The Board took the report as read with further discussion on the below items. Maketu Community Free Skip Bin Day The Chairperson wished Member Rae luck with this project that is commencing Sunday 23 August. Maketu Projects Team The Chairperson informed the Board that he had spoken to the Projects team and this is still underway. There will be an expo/show and tell at the fire station on Thursday 20 August. Page 3 Maketu Community Board Meeting Minutes 18 August 2020 Newdicks Beach The Board discussed alternative options of gaining vehicle and pedestrian access to Newdicks Beach. Members asked if the land could be leased or purchased from the current private owner. Through the discussion the Board recommended that Council staff investigate further, with the support of members. Recommendation: The Board requested that Council staff investigate options of gaining vehicle and pedestrian access to Newdicks Beach. Beach Road Kerb and Channel The Board would like an update regarding the underspend of this project, as it was noted that two driveways were missed along Little Waihi Road. The Roading Engineer (East) to provide an update on this project. RESOLUTION MC20-4.3 Moved: Member S Beech Seconded: Cr K Marsh That the Chairpersons Report of the Maketu Community Board for August 2020 be received. CARRIED RESOLUTION MC20-4.4 Moved: Member S Simpson Seconded: Member L Rae The Board requested that Council staff investigate options of gaining vehicle and pedestrian access to Newdicks Beach. CARRIED 10.2 MAKETU COMMUNITY BOARD COUNCILLORS REPORT MC20-4 AUGUST 2020 The Board considered a verbal report from Councillor Scrimgeour speaking to the below items. 1. Long Term Plan (LTP) Update Councillor Scrimgeour gave the Board some background around the LTP with further detail around the current updates. The Board was advised that there were many LTP workshops at the moment involving discussions with different groups. This will help create a draft plan that will then go out for formal consultation. 2. Rangiuru Business Park The funding for the interchange connecting the industrial park to the Tauranga Eastern Link Road has been approved. It was noted that this was a great milestone and that the Mayor and Mark Boyle (Managing Director, Te Puke Economic Development Group) had done well with this so far. The total expected spend is $80-$100million and the $18million grant is for the interchange. 3. SmartGrowth – Urban Form and Transport Initiative (UFTI) The Board were advised that the UFTI proposal was accepted by SmartGrowth. Councillor Scrimgeour noted that the report suggested that within the next 10 years there needs to be a discussion around future developments. Page 4 Maketu Community Board Meeting Minutes 18 August 2020 4. 2020 Speed Limit Draft By-Law Review Consultation The 2020 Speed Limit Draft By-Law review is currently out for consultation, until 4 September. As part of this consultation feedback can be provided about any road, it is not restricted to the ones highlighted in the review. Member Rae recommended that the Community Board put in a joint submission. Councillor Scrimgeour noted some of the areas that the Board may be interested in below. Little Waihi Road Wilson Road (South) back to McKenzie Road 5. CIP (Crown Infrastructure Partners) Fund Decisions Council received $14million towards roading projects in Omokoroa that facilitate housing development. 6. Proposed Return of Ownership of Panepane Purakau, Matakana Island Council had voted to progress a proposed return of ownership of the eastern end of Matakana Island (Panepane Purakau) to five local iwi. The public has the opportunity to provide feedback on the proposed return until 31 August. 7. Reserve Management Plan - Maketu/Te Puke Ward The Reserve Management Plan is coming up for review, which Councillor Scrimgeour noted the Community Board would be interested in, particularly around a block of land on Ford Road. The Deputy Chief Executive advised the Board that there will be an open session for those interested on 3 September from 3pm-6pm.