Windows 10: Part 2 Updated: May 2018 Price: $1.80 A Special Note on Terminology Windows 10 accepts both mouse and touch commands. This means that you could either use mouse clicks or touch gestures interchangeably. Throughout this document, you will read click, tap, or click/tap. Please note that you can click on anything that says, “tap,” and you can tap on anything that says “click.” Click = Tap Double Click = Double Tap Click and Drag = Tap and Drag Right Click = Tap and Hold NOTE: You must have a touchscreen to use touch commands. Lesson 1: File Management Saving Files When using Twinsburg Public Library computers, you will need to save your files onto a flash drive, CD-RW, or cloud storage account. We do not keep files on public computers. Each program has its own way to save files. For simplicity, we will focus on WordPad. WordPad is a free document-editing program that comes with all Windows computers. To open WordPad: 1. Tap/click the Windows logo. 2. Enter “WordPad” in the bottom search bar. 3. Tap/click WordPad at the top of the list. 2 When you open WordPad, you will see a purple square in the top-left corner. This symbol-- which resembles the old floppy disks-- is the universal Save command. To save, click the Save command. When you first try to save a file in Windows, you will see the Save As dialog box (below). This box will allow you to name the file, select the location, and choose the file type. location Pick a Give it a name. Select a file type. 3 When saving a file, there are three decisions you need to make. 1. What to name the file: this is important. Do not give your file a generic name (e.g. “resume”). If you give a generic name, you may have a difficult time finding the file later. Give files a name that you would remember and recognize (e.g. “Resume for Giant Eagle”). 2. Where to save the file: the folders on the left of the Save As window are the locations on your computer where you can save the file. By default, a document is saved in Documents; pictures are saved in Pictures; and sound files are saved in Music. You can pick any location; you can also add your own folders. 3. What file type it should be: there are many different types of files: sound files, documents, video files, and more. A file type tells the computer which program opens or plays the file. Windows Media Player will open for music files. WordPad will open for text documents. a. Each type comes with its own three to four letter extension. For example, a Word document file ends with a .docx. This ending tells the computer the file type. b. You don’t have to know the file extensions. Use the drop down list in the Save As box to select the file type. Most of the time, you will use the default selection. To save a file: 1. Type the name of the file in the File Name box. 2. Select the location and type. 3. Click Save. Finding Files Windows 10 enables you to locate files and folders on your drives. To find a file or folder: 1. Click the Windows icon. 2. Type the file name in the search box. 3. Click on the file you need. Remember this image from before? Locating a file is the same as locating a program. Type the name in the search box. 4 What are folders? A folder is a directory of files. They are used to organize the data stored on your computer. Users can create and rename as many folders as needed. You will want to organize the files you create in folders. Store similar files in a single folder. You can create new folders inside of older folders to help you organize. Lesson 2: Managing Files and Folders Most of your files will be saved under Documents. Windows has four standard folders, which are: Videos, Music, Documents, and Pictures. When you save or create a music file, Windows recognizes it as a music file. Windows will store it in your Music folder as default. Other files, such as Excel files or Word files, are stored under Documents. Let’s look at the File Explorer program. File Explorer allows you to view, open, and manage your files. You can move files into different folders, copy files, and create folders in the Documents window. To view File Explorer, click the folder icon found on the taskbar. Locations Files and folders This window is very similar to the Save As window. On the left are the locations, i.e. folders, where files can be stored. The files are listed in the center area. 5 NOTE: You can change the order by clicking on the appropriate category. For example, if you wanted it sorted by date, click Date modified. You can add folders to help keep you organized. To add folders, 1. Click New Folder. It will add a folder to the current location. Current Location 2. A new folder is highlighted blue. Type into this blue area to give your folder a name you will recognize. To add files to the folder, there are three ways: 1. Move To: This option lets you move the file into the folder. Moving a file means that it will permanently be in the new location. (You can also click and drag the file into a new location.) 2. Copy to: You can copy a file and paste an exact copy in a folder. This means the file will exist in the original location and in the new folder. This is great for copying multiple files into a removable drive or cloud account. 6 You can also use copy and paste. 1. Click the file you want to copy. 2. Click Copy To. 3. Select the new folder. 3. Send to: When you right click a file, a little menu appears. One of the options is Send to. You can then send the file to a new location. Choose location lets you pick a folder that is not seen in the list. Lesson 3: File Explorer Ribbons Ribbons are horizontal bars across the top of windows that contain commands. Be aware that not every window will contain a ribbon. Let’s look at the three ribbons of File Explorer: Home, Share, and View. Home These are the commands that let you manage your files. You can see the Move to and Copy to commands from the previous lesson. We also have Copy, Cut, and Paste shortcuts in this ribbon. Copy lets you make a second instance, or copy, of a file. Cut lets you remove an instance from a file, and Paste lets you place a file (you have either copied or cut) into a new location. We also see the New Folder icon from before. This command lets you create a new folder in the current location. The Properties command will let you look at information about the file, such as size or type. 7 Share You can quickly share or attach a file to email in the Share ribbon. Click the Share command to share your file via any social networking app (e.g. Facebook) or cloud storage app you have installed (OneDrive). Click Email to send the file as an attachment. This will only work if your email app is set up for use. You also have quick shortcuts to burn files to a CD/DVD and print them. View This ribbon contains commands to quickly rearrange or change the layout of File Explorer. This allows you to customize your File Explorer experience. This does not affect your actual files. 8 Lesson 4: Settings To get to settings, click the Windows logo; then, select Settings. NOTE: If you preferred the old Control Panel, you can still find it by searching for “Control Panel” in the search bar of the Windows Start menu. System: Allows you to adjust the display size, notification settings, review your storage capacity, power settings, and more. The three most useful settings are found under Storage, Battery Saver, and Display. Storage: See available space on your computer. Battery Saver: Select which programs run while your computer is on battery power to help prolong it. Display: Select how large windows and text are on the screen. Devices: Allows you to view and manage external device connections. For example, you can check to see if your printer is connected. You can also manage other devices, such as a wireless keyboard or Bluetooth device. 9 Network and Internet: Allows you to find and manage your Internet connections. If you are setting up a home Wi-Fi, for example, you would go here to enter the name and password of your router. Time and Language: Allows you to select your default time-zone and preferred language. **Note for some languages, you may need to install a language pack. Visit windows.microsoft.com for more information. Ease of Access: Allows you to access accessibility tools. You can turn on your magnifier or enable the computer to read your screen to you. Update and Security: Review your Windows firewall settings and view which Windows updates are available for your computer. Accounts: Allows you to add or remove user accounts on Windows. You can have more than one user per computer. This lets each account set up the mail app, select their own personalization settings, and have their own area to save files.