CANADIAN RUGBY UNION BY-LAWS February 02, 2021 TABLE OF CONTENTS 1. DEFINITIONS ...................................................................................................................1 1.1 Definitions................................................................................................................1 1.2 Interpretation ............................................................................................................2 2. MEMBERSHIP ..................................................................................................................3 2.1 Entitlement ...............................................................................................................3 2.2 Rights of Members ...................................................................................................3 2.3 Resignation of Members ..........................................................................................3 2.4 Suspension of Members ...........................................................................................4 2.5 Termination of Members .........................................................................................4 2.6 Registration Fees ......................................................................................................4 3. MEMBER MEETINGS ....................................................................................................4 3.1 Notice .......................................................................................................................4 3.2 Annual Meeting .......................................................................................................5 3.2A Attendance at Annual Meetings ...............................................................................5 3.3 Business to be transacted at an Annual Meeting .....................................................5 3.4 Special Meeting .......................................................................................................5 3.5 Quorum ....................................................................................................................5 3.6 Voting at Meetings ...................................................................................................5 3.7 Voting ......................................................................................................................6 3.8 Voting by Secret Ballot ............................................................................................6 3.9 Record of Minutes of Members ...............................................................................7 3.10 Rules of Procedure ...................................................................................................7 3.11 Error or Omission in Giving Notice.........................................................................7 4. BOARD OF DIRECTORS ................................................................................................7 4.1 Composition .............................................................................................................7 4.2 Past Chair .................................................................................................................7 4.3 Qualification of Directors ........................................................................................7 4.4 Term of Office .........................................................................................................7 4.5 Eligibility for Nomination........................................................................................8 4.6 Election of Directors ................................................................................................8 4.7 Election of Athlete-Nominated Directors ................................................................8 4.8 Nominations of Directors .........................................................................................8 4.9 Remuneration and Expenses ....................................................................................8 4.10 Vacancies .................................................................................................................8 4.11 Filling Vacancies .....................................................................................................9 5. BOARD MEETINGS.........................................................................................................9 5.1 Notice .......................................................................................................................9 5.2 Meetings by Telephone Participation ....................................................................10 5.3 Resolutions Without Meeting ................................................................................10 5.4 Quorum ..................................................................................................................10 5.5 Voting ....................................................................................................................10 - ii - 5.6 Record of Directors’ Minutes ................................................................................10 5.7 In Camera Business................................................................................................10 5.8 Conduct of In Camera Business .............................................................................10 5.9 Procedure ...............................................................................................................11 5.10 Error or Omission in Giving Notice.......................................................................11 6. POWERS OF DIRECTORS ...........................................................................................11 6.1 Board of Directors..................................................................................................11 6.2 Powers of the Board ...............................................................................................11 6.3 Rules and Regulations............................................................................................12 6.4 Suspension and Expulsion from Union..................................................................12 7. OFFICERS .......................................................................................................................12 7.1 Officers ..................................................................................................................12 7.2 Term of Office .......................................................................................................12 7.3 Remuneration and Expenses ..................................................................................12 7.4 Duties of the Chair .................................................................................................12 7.5 Duties of the Vice Chair ........................................................................................13 7.6 Duties of the Secretary ...........................................................................................13 7.7 Duties of the Treasurer...........................................................................................13 7.8 Removal from Office .............................................................................................13 7.9 Other Officers ........................................................................................................13 8. STANDING COMMITTEES OF THE UNION ...........................................................14 8.1 Committees ............................................................................................................14 8.2 Removal of Committee Members ..........................................................................14 9. HONORARY LIFE MEMBERSHIP .............................................................................14 9.1 Honorary Life Membership ...................................................................................14 10. SIGNATURE AND CERTIFICATION OF DOCUMENTS .......................................15 10.1 Authorization to Sign Documents ..........................................................................15 11. BY-LAWS .........................................................................................................................15 11.1 By-laws ..................................................................................................................15 12. PUBLIC ACCOUNTANT ...............................................................................................15 12.1 Public Accountant ..................................................................................................15 13. GENERAL ........................................................................................................................15 13.1 Fiscal Year .............................................................................................................15 13.2 Indemnities to Directors and Others. .....................................................................15 13.3 Notices ...................................................................................................................16 CANADIAN RUGBY UNION BY-LAWS 1. Definitions 1.1 Definitions. For the purposes of these By-laws, the following terms have the meanings below assigned to them: (a) “Act” means the Canada Not-for-profit Corporations Act, S.C. 2009, c.23 including any regulations made pursuant to the Act,