BOARD OF COUNTY COMMISSIONERS FAYETTE COUNTY, GEORGIA Randy Ognio, Chairman Steve Rapson, County Administrator Charles W. Oddo, Vice Chairman Dennis A. Davenport, County Attorney Edward Gibbons Tameca P. Smith, County Clerk Eric K. Maxwell Marlena Edwards, Chief Deputy County Clerk Charles D. Rousseau 140 Stonewall Avenue West Public Meeting Room Fayetteville, GA 30214 AGENDA November 12, 2020 2:00 p.m. Welcome to the meeting of your Fayette County Board of Commissioners. Your participation in County government is appreciated. All regularly scheduled Board meetings are open to the public and are held on the 2nd and 4th Thursday of each month at 6:30 p.m. Call to Order Invocation and Pledge of Allegiance by Chairman Randy Ognio Acceptance of Agenda PROCLAMATION/RECOGNITION: 1. Recognition of Government Finance Officers' Association Certificates of Achievement for Excellence in Financial Reporting for Fayette County's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2019. (pages 4-6) 2. Recognition of Government Finance Officers' Association Certificates of Achievement for Excellence in Financial Reporting for Fayette County Water System Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2019. (pages 7-9) 3. Recognition of Building Safety Director Steve Tafoya for receiving the International Code Council (ICC) award for Excellence in Public Safety. (page 10) PUBLIC HEARING: PUBLIC COMMENT: Speakers will be given a five (5) minute maximum time limit to speak before the Board of Commissioners about various topics, issues, and concerns. Speakers must direct comments to the Board. Responses are reserved at the discretion of the Board. CONSENT AGENDA: 4. Approval of staff's recommendation to adopt Resolution 2020-11; Updated 2020 Fayette County Hazard Mitigation Plan as required by the Federal Emergency Management Agency's Disaster Mitigation Act of 2000 and to allocate $1,800 to project from General Fund Balance to cover FY2021 expenses. (pages 11-16) 5. Approval of staff's recommendation to amend Contract #1861-S to Sound Principles for change orders #1 and #2 in the amount of $20,916.03 to provide and install A/V equipment in the courtrooms, and to reallocate $21,000 from General Fund Project Contingency to the A/V Upgrades Judicial & Jail project to meet the funding needs for these change orders. (pages 17-25) Agenda November 12, 2020 Page Number 2 6. Approval of the County Clerk's recommendation to adopt the 2021 County Commissioner Meeting Schedule. (pages 26-29) 7. Approval of the October 22, 2020 Board of Commissioners Meeting Minutes. (pages 30-37) OLD BUSINESS: NEW BUSINESS: 8. Consideration of staff’s recommendation to purchase the 4.7 acre site adjacent to the Peachtree City Water and Sewerage Authority location for $71,400 which includes the $3,575 earnest money to be paid within five days after the execution of the agreement. (pages 38-51) 9. Consideration of staff's recommendation to approve the bid from Blount Construction Company, Inc. for Bid #1873-B HA 5, High Density Mineral Bond in the amount of $255,078.84. (pages 52-55) 10. Consideration of staff's recommendation to approve the bid from Asphalt Paving Systems, Inc. for Bid #1870-B Micro Surfacing in the amount of $457,577.08. (pages 56-60) 11. Consideration of staff's recommendation to approve Change Order #1 request from contractor, C.W. Matthews Contracting Co., in the amount of $259,682.50 for the Sandy Creek Road portion of the Fayette County Resurfacing FY 2019 Project (2017 SPLOST 19TAF and GDOT PI 0016058). (pages 61-65) 12. Consideration of staff's recommendation to award Bid #1844-B, Redwine Road & Starrs Mill School Complex Multi-Use Path project (SPLOST 17TAH) to A1 Contracting, LLC. in the amount of $1,460,196.00 and approval for the Chairman to execute related agreements, as needed, with the Georgia Department of Transportation (GDOT) to issue a Notice to Proceed. (pages 66-70) 13. Consideration of the approval to direct the county attorney to prepare resolutions for the purpose stated to be presented in the 2020 Legislative Package to the Georgia General Assembly for consideration at its upcoming session: (page 71) A. Support of the 2021 Policy Agenda of the Association County Commissioners of Georgia (ACCG) B. Objection to Reducing the State’s Healthcare Budget During a National Pandemic or State of Emergency C. Statewide Review/Revision of Citizen’s Arrest Laws in the State of Georgia D. Fluoride resolution to provide that communities may impose or remove fluoridation by referendum under certain circumstances. ADMINISTRATOR’S REPORTS: A. Contract #1504-P; Public Works Engineer of Record – Task Order 3: 130 Darren Drive Culvert Replacement – Change Order 2: GDOT Bridge Foundation Investigation (pages 72-73) ATTORNEY’S REPORTS: COMMISSIONERS’ REPORTS: In accordance with the Americans With Disabilities Act, accommodations are available for those who are hearing impaired and/or in need of a wheelchair. The Board of Commissioners Agenda and supporting material for each item is available on-line through the County’s website at www.fayettecountyga.gov. This meeting will be telecast on Comcast Cable Channel 23 and on the internet at www.livestream.com . Agenda November 12, 2020 Page Number 3 EXECUTIVE SESSION: ADJOURNMENT: In accordance with the Americans With Disabilities Act, accommodations are available for those who are hearing impaired and/or in need of a wheelchair. The Board of Commissioners Agenda and supporting material for each item is available on-line through the County’s website at www.fayettecountyga.gov. This meeting will be telecast on Comcast Cable Channel 23 and on the internet at www.livestream.com . COUNTY AGENDA REQUEST Page 4 of 73 Department: Administration Presenter(s): Steve Rapson, County Administrator Meeting Date: Thursday, November 12, 2020 Type of Request: Proclamation/Recognition #1 Wording for the Agenda: Recognition of Government Finance Officers' Association Certificates of Achievement for Excellence in Financial Reporting for Fayette County's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2019. Background/History/Details: This is the 27th consecutive year Fayette County has received this award from Government Finance Officers' Association (GFOA). To achieve this recognition, an impartial panel of finance professionals examine the CAFR and judge compliance with the high standards set by GFOA. The report must demonstrate full disclosure which clearly communicates the County's financial story. GFOA is a prestigious nonprofit professional association serving over 17,500 government professionals throughout North America. It is considered the gatekeeper for monitoring and recommending improvements to government financial reporting and consistently influences changes in reporting standards that "raise the bar" for government entities. What action are you seeking from the Board of Commissioners? Recognition of Government Finance Officers' Association Certificates of Achievement for Excellence in Financial Reporting for Fayette County's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2019. If this item requires funding, please describe: Not applicable. Has this request been considered within the past two years? Yes If so, when? June 28, 2018 Is Audio-Visual Equipment Required for this Request?* No Backup Provided with Request? Yes * All audio-visual material must be submitted to the County Clerk's Office no later than 48 hours prior to the meeting. It is also your department's responsibility to ensure all third-party audio-visual material is submitted at least 48 hours in advance. Approved by Finance Yes Reviewed by Legal Approved by Purchasing Not Applicable County Clerk's Approval Yes Administrator's Approval Staff Notes: Page 5 of 73 10/27/2020 Steven Rapson County Administrator Fayette County, Georgia Dear Mr. Rapson: We are pleased to notify you that your comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2019 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AFRA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as designated on the application. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news release is included to assist with this effort. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, Michele Mark Levine Director, Technical Services Page 6 of 73 FOR IMMEDIATE RELEASE 10/27/2020 For more information contact: Michele Mark Levine, Director/TSC Phone: (312) 977-9700 Fax: (312) 977-4806 Email: [email protected] (Chicago, Illinois)—Government Finance Officers Association of the United States and Canada (GFOA) has awarded the Certificate of Achievement for Excellence in Financial Reporting to Fayette County