The United Counties of Prescott and Russell Minutes Regular Council Meeting Wednesday, June 26, 2019, 9:00 a.m. Township of Champlain’s Council Chamber, Vankleek Hill Members Present: Paula Assaly Guy Desjardins Robert Kirby, Warden Daniel Lafleur Pierre Leroux Normand Riopel Stéphane Sarrazin François St-Amour Staff Present: Justin Bromberg Mélissa Cadieux, Clerk Michel Chrétien Marc Clermont Pierre Gauthier Louise Lalonde Carole Lavigne Julie Ménard-Brault Sylvie Millette Stéphane P. Parisien Staff Absent: Mélanie Gratton Louis Prévost 1. Opening of the Meeting The Warden, Mr. Robert Kirby, called the meeting to order. 2. Vision Mr. Stéphane Sarrazin, Mayor of the Township of Alfred and Plantagenet, recited the Vision. 3. Disclosure of Pecuniary Interest None 1 4. Adoption of Agenda Resolution 2019-135 Moved by Paula Assaly Seconded by Guy Desjardins BE IT RESOLVED that the Agenda be adopted with the following amendments: Vary the order in which the items are addressed in the following manner: address items 6.3, 10.1, 6.2, and 6.1 after item 5.2 and continue afterwards with the Agenda order as presented starting with item 6.4. Carried 5. Adoption of Council Minutes 5.1 Regular Meeting of May 22, 2019 Resolution 2019-136 Moved by Stéphane Sarrazin Seconded by Normand Riopel BE IT RESOLVED that the Minutes of the regular meeting of May 22, 2019, be adopted as presented. Carried 5.2 Special Meeting of June 12, 2019 Resolution 2019-137 Moved by Paula Assaly Seconded by Pierre Leroux BE IT RESOLVED that the Minutes of the special meeting of June 12, 2019, be adopted as presented. Carried 6. Petitions, Delegations and Presentations 6.3 Stephanie Gray and Jane Torrance - Community Safety and Well- Being Plan Mrs. Stephanie Gray and Mrs. Jane Torrance explained, through a PowerPoint presentation, the proposal they have submitted to prepare the Community Safety and Well-Being Plan for the Prescott and Russell Region. 2 10. Resolutions arising from Standing Committee Reports 10.1 Proposal for the Community Safety and Well-Being Plan Resolution 2019-138 Moved by Stéphane Sarrazin Seconded by Guy Desjardins WHEREAS subsection 143(1) of the Police Services Act states that single-tier, lower-tier, and regional municipalities shall prepare and adopt a Community Safety and Well-Being Plan prior to January 1, 2021; AND WHEREAS the UCPR’s local municipalities requested that the UCPR be in charge of preparing a Community Safety and Well-Being Plan in collaboration with local municipalities, police services, and community organizations in order to have one Plan for the Prescott and Russell Region, even though the legal requirement of preparing such a Plan does not apply to counties; AND WHEREAS Ms. Stephanie Gray, Coordinator of the Lanark County Situation Table, who prepared the Community Safety and Well-Being Plan for the Lanark County was approached by the UCPR to prepare the Plan for the Prescott and Russell Region; AND WHEREAS Ms. Stephanie Gray along with her colleague, Ms. Jane Torrance, submitted a proposal in the amount of $20,340 plus expenses for preparing the Plan. BE IT RESOLVED that the Council of the United Counties of Prescott and Russell authorize a derogation from subsection 9.2.1 of the UCPR’s Procurement Policy, which requires a Department Head to obtain at least three (3) bids whenever possible for all purchases of goods and services for estimated expenditures exceeding $10,000 but not exceeding $50,000, unless specifically authorized to do so by Council pursuant to subsections 4.2.5 and 19.2. BE IT FURTHER RESOLVED that Council approve the proposal as submitted by Ms. Stephanie Gray and Ms. Jane Torrance for the amount of $20,340 plus expenses for preparing the Community Safety and Well- Being Plan for the Prescott and Russell Region. 3 BE IT FURTHER RESOLVED that the total cost of Ms. Stephanie Gray’s and Ms. Jane Torrance’s services, including all expenses, for preparing the Plan shall be divided equally and paid in full by the UCPR’s local municipalities. Carried 6. Petitions, Delegations and Presentations 6.2 Linda Savard, Axion - Prescott and Russell Inter-Municipal Transportation Network Mrs. Linda Savard from Axion presented, through a PowerPoint presentation, the analysis of the survey results and the development of assumptions regarding the Prescott and Russell Inter-Municipal Transportation Network. 6.1 Kevin Cameron and Robert Richardson - Sustane Technologies Mr. Kevin Cameron and Mr. Robert Richardson from Sustane Technologies presented, through a PowerPoint presentation, a new technology that delivers a diversion rate up to 90% of the amount of municipal solid waste that ends up in municipal landfills every year. The meeting was temporarily adjourned at 10:35 a.m. and resumed at 10:44 a.m. 6.4 Nicole Normand, Prescott-Russell Private Residence Association - Increasing the Per Diem for Subsidized Residents Mrs. Nicole Normand and Mr. Normand Tremblay from the Prescott- Russell Private Residence Association requested, through a PowerPoint presentation, an increase of the per diem for subsidized residents Resolution 2019-139 Moved by Daniel Lafleur Seconded by Normand Riopel BE IT RESOLVED that the request from the Prescott-Russell Private Residence Association to increase the per diem for subsidized residents be referred to the next Committee of the Whole meeting in August. Carried 4 7. Reports of Departments 7.1 Finance 7.1.1 Monthly Accounts Resolution 2019-140 Moved by Pierre Leroux Seconded by François St-Amour BE IT RESOLVED that Council authorize and adopt the salaries, benefits, and accounts paid for the month of May 2019 as follows: 1. Total salaries May 2019: $2,767,184.69; 2. Total benefits May 2019: $828,318.88; 3. Visa accounts May 2019 page 1, items 1 to 2 for a total of $42,915.97$; and 4. General accounts May 2019 pages 1 to 5, items 1 to 74 for a total of $2,163,187.82. Carried 7.1.2 Report F-011-2019 - Strategic Asset Management Policy Resolution 2019-141 Moved by Stéphane Sarrazin Seconded by Guy Desjardins WHEREAS section 3 and section 4 of the Ontario Regulation 588/17, under the Infrastructure for Jobs and Prosperity Act, 2015, stipulate that every municipality shall prepare a Strategic Asset Management Policy by July 1, 2019; AND WHEREAS the Council of the United Counties of Prescott and Russell deems it desirable to have a Strategic Asset Management Policy that provides clear directions to ensure the development and implementation of the United Counties of Prescott and Russell’s Asset Management Program; BE IT RESOLVED that the Council of the United Counties of Prescott and Russell approve the Strategic Asset Management Policy as presented through By-law 2019-36. Carried 5 7.1.3 Report F-012-2019 - 2019 Budget Revisions Resolution 2019-142 Moved by Normand Riopel Seconded by Daniel Lafleur BE IT RESOLVED that the Council of the United Counties of Prescott and Russell approve the 2019 budget revisions as presented in Appendix A through By-law 2019-37. Carried 8. Reports of Standing and Advisory Committees 8.1 Committee of the Whole - Report dated June 12, 2019 Resolution 2019-143 Moved by Paula Assaly Seconded by Pierre Leroux BE IT RESOLVED that the Committee of the Whole Report dated June 12, 2019, be adopted as presented. Carried 8.2 Home Committee - Report dated June 13, 2019 Resolution 2019-144 Moved by Pierre Leroux Seconded by Stéphane Sarrazin BE IT RESOLVED that the Home Committee Report dated June 13, 2019, be adopted as presented. Carried 8.3 Emergency Services Committee - Report dated May 22, 2019 Resolution 2019-145 Moved by Stéphane Sarrazin Seconded by Paula Assaly BE IT RESOLVED that the Emergency Services Committee Report dated May 22, 2019, be adopted as presented. Carried 6 8.4 Social Services Committee - Report dated June 12, 2019 Mayor Leroux left the meeting at 11:31 a.m. Resolution 2019-146 Moved by Stéphane Sarrazin Seconded by Daniel Lafleur BE IT RESOLVED that the Social Services Committee Report dated June 12, 2019, be adopted as presented. Carried 8.5 Public Works Committee - Report dated June 12, 2019 Resolution 2019-147 Moved by Paula Assaly Seconded by Guy Desjardins BE IT RESOLVED that the Public Works Committee Report dated June 12, 2019, be adopted as presented. Carried 8.6 Planning and Forestry Committee - Report dated May 22, 2019 Resolution 2019-148 Moved by Stéphane Sarrazin Seconded by Normand Riopel BE IT RESOLVED that the Planning and Forestry Committee Report dated May 22, 2019, be adopted as presented. Carried 9. Communications 9.1 Information Correspondence (n/a) 9.2 Action Correspondence 9.2.1 Request from the Township of Champlain - Truck Noise on County Road 4 Resolution 2019-149 Moved by Normand Riopel Seconded by Guy Desjardins 7 BE IT RESOLVED that the request from the Township of Champlain regarding truck noise on County Road 4 be referred to the Public Works Committee. Carried 9.2.2 Request from the Village of Casselman - Roundabout at the intersection of Principale Street, Racine Street and Laflèche Boulevard Resolution 2019-150 Moved by Paula Assaly Seconded by Daniel Lafleur BE IT RESOLVED that the request from the Village of Casselman regarding a roundabout at the intersection of Principale Street, Racine Street and Laflèche Boulevard be referred to the Public Works Committee. Carried 9.3 Resolutions from other Municipalities 9.3.1 Town of Georgina - Reducing Litter and Waste in our Communities Resolution 2019-151 Moved by François St-Amour Seconded by Stéphane Sarrazin BE IT RESOLVED that the Council of the United Counties of Prescott and Russell receive the Resolution from the Town of Georgina concerning reducing litter and waste in our communities.