Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 23 October 2018, commencing at 11.00 am PRESENT Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Sharon Bodeker (Team Leader Civic), Karilyn Canton (Senior In- House Legal Counsel), Jemma Adams (General Manager DCHL), Graham Crombie (Chair, DCHL), John Gallaher (Chair, City Forests Ltd), Grant Dodson (Chief Executive, City Forests Ltd) and Richard Davey (Treasury Manager) Governance Support Officer Lynne Adamson 1 TRIBUTE TO SENIOR GOVERNANCE SUPPORT OFFICER The Mayor paid tribute to Pam Jordan, Senior Governance Support Officer who had died the previous day. He commented that Ms Jordan had worked at Council for more than 30 years, her dedication to public service was extraordinary and she would be sorely missed. Councillors continued with tributes highlighting Ms Jordan’s contribution to the city with her role as Electoral Officer and the advice and guidance she provided once they were elected. They spoke of her professionalism, discretion and extreme institutional knowledge. Councillor’s acknowledged Ms Jordan’s calm, patient nature and commented on her friendliness and warmth and gentle wit with the twinkle in her eye. Cr Laufiso sang a beautiful Waiata in recognition of Ms Jordan. Ordinary Council Minutes 23 October 2018 Page 1 of 3 In closing it was acknowledged that Ms Jordan was a highly respected member of staff and would be an enormous loss to the organisation and deepest sympathy was offered to all who knew and cared about her. 2 APOLOGIES There were no apologies. 3 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the agenda with the following alteration: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2018/124) 4 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2018/125) Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Executive Leadership Team's Interest Register. Motion carried (CNL/2018/126) RESOLUTION TO EXCLUDE THE PUBLIC Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: Ordinary Council Minutes 23 October 2018 Page 2 of 3 General subject of Reasons for passing Ground(s) under Reason for the matter to be this resolution in section 48(1) for Confidentiality considered relation to each the passing of matter this resolution C1 Property S7(2)(g) S48(1)(a) This report is Purchase The withholding of the The public conduct confidential to information is of the part of the protect Council's necessary to maintain meeting would be position in respect of legal professional likely to result in the negotiations for privilege. the disclosure of a proposed property information for purchase.. S7(2)(i) which good reason The withholding of the for withholding information is exists under necessary to enable section 7. the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and that Graham Crombie (Chair, Dunedin City Holdings Ltd), Jemma Adamson (General Manager Dunedin City Holdings Ltd), John Gallaher (Chair, City Forests Ltd), Grant Dodson (Chief Executive, City Forests Ltd) and Richard Davey (Treasury Manager) be permitted to attend the meeting, after the public has been excluded, to speak to Item C1 to provide assistance in relation to the matters to be discussed. Motion carried (CNL/2018/127) The meeting moved into confidential at 11.30 am. .............................................. MAYOR Ordinary Council Minutes 23 October 2018 Page 3 of 3 .