Bulletin 1 1. Welcome 2. Who can participate 3. Heads of contingents 4. Moot fee structure 5. How to build a Moot contingent 7. Patrol System 8. The Trail Programme 9. Branding/logo 10. Video links Ireland welcomes the world Ireland is an island off the western coast of Where is Ireland Europe. It is a wild and wonderful place with Céad Míle Fáilte! friendly people, ancient and lively culture, a place to lose and find yourself. The landscape is a mixture of mystical rural landscapes and (A hundred thousand welcomes) wild and rugged western coast lands. Major We at the Moot planning team would like to officially welcome you to Ireland and are excited for you to international cities exist around the island join us in 2021 for camping, challenges and craic (the Irish for fun!) – Dublin, Belfast, Cork, Galway, Limerick, Waterford. This is our very first bulletin and we hope it provides you with the information you need to get started whether you are a participant, NSO or anything in-between. As always, this is the basic information, feel The Irish people are its treasure – always free to share far and wide to anyone who needs it, and if you have more questions we are only a click friendly and welcoming, talkers and storytellers. away. Please get in contact with us over our social media accounts or by email. Culture and heritage are all around – castles and ancient historical sites are ever present in Over the next few months we will be releasing information on roles within the Moot and we would love the landscape. Irish people are full of wit and to have a diverse and passionate team so please let us know if you are interested. We are committed to good humour, they love the ‘craic’ (an Irish making a moot for Rovers, by Rovers. word for having and making fun). Our Aim Dates of the 16th World Scout Participants Moot It is the aim of the World Moot 2021 Planning team to make th your attendance at the event as simple as possible. On the first day of the Moot (19 July 2021), Monday 19th July - Thursday 28th July participants must be at least 18 years Getting to Ireland is simple. There are many links to international 2021 old, and must be under 26 years of age. flight hub airports in Europe and direct flights to Ireland from Therefore they must have been born between many parts of the world. The Moot’s entry point (a Dublin City Centre 18th July 1995 and 19th July 2003. location) and departure point (Malahide Castle) are both in Dublin. Malahide Castle Ireland is a friendly, welcoming country. Our aim is to reflect that International service team – IST is close to Dublin Airport, and approx.15 km IST must be at least 26 years of age on 19th throughout the planning of the Moot, and also in assisting you from Dublin city centre, where Dublin Port is and your contingent in attending the event. July 2021, e.g. their date of birth must be located, from which there are numerous daily th ferries to the UK. 19 July 1995 or earlier. Every question is important to us and we will provide every assistance and guidance you require to plan your budget and IST will be expected to arrive a few days arrange your travel plans. We expect 6000 people to attend World beforehand and remain for a few days after Scout Moot 2021. This will be made up the event. Every contingent will have a personal contact person whose job of 5,000 participants and an Iinternational it will be to ensure you have no problems. Service Team complement of 750 – 1000. Before and after the Moot Based on this figure,the maximum size of any We plan to have two formal Heads of contingents meetings one contingent can be 600 people including Pre and Post Moot opportunities will be in Ireland in the summer of 2019 and 2020. At these, you participants, International Service Team and available so contingents can arrive early will be able to see everything - base camp, pre and post Contingent Management Team. or stay a bit longer after the event to moot possibilities, as well as some trail programme and base experience more of Ireland and make use camp elements. We hope you can attend at least one of these Age Range criteria of flight connections and cheaper flight meetings. Of course, you can also travel to Ireland at any In accordance with the guidelines for the opportunities. These additional opportunities time and we will be delighted to assist you as your explore World Scout Moot, the following dates are not included in Moot fee but the possibilities for your contingent. determine the age range criteria. Moot Contingent Support team can help contingents who wish to avail of a longer Contact the team - [email protected] stay. Who can participate The World Scout Moot is an international This means that individuals or small groups of Each contingent consists of participants, must be under 26 years of age. Therefore event for young people 18 - 25 years of age Scouts cannot register directly with the Moot International Service Team members and they must have been born between 18th July who are members of a National Scouting organizing team,but must instead register via contingent management staff. The maximum 1995 and 19th July 2003. Organisation affiliated with their National Scouting Organisation. number of participants per contingent is 500, WOSM or a WAGGGS affiliated as well as 100 IST and contingent management International service team organisation. Only one contingent per country is permitted. staff. Also,no contingent may have more IST Each country attending the Moot organises Each National Scouting Organisation is and contingent management staff than it has IST must be at least 26 years of age on 19th and sends a national contingent,comprised of responsible for all members of it’s contingent. participants. July 2021, e.g. their date of birth must be all registered participants and IST members 19th July 1995 or earlier. from that country. Girl Guides and Girl Scouts who are members Age Range criteria of an association belonging to the World Participation is via a Association of Girl Guides and Girl Scouts In accordance with the guidelines for the World (WAGGGS) may attend the Moot with the Scout Moot, participants the following dates national contingent and all consent of the National Scouting Organisation should be used to determine age range criteria. bookings are completed of their respective country. Participants through the NSO and appointed Contingent On the first day of the Moot (19th July 2021), Leader. participants must be at least 18 years old, and Heads of Contingents and Contingent Management Teams Each NSO is required to appoint contingent during the Moot itself. There will be a possibility to visit some CMT and IST together cannot exceed the a Contingent Management Team NSO’s are therefore encouraged to of the locations as a day tour this will number of participants in the contingent (CMT). The CMT is responsible for appoint CMT’s in the same age range incur an extra cost for those who wish its respective contingent including as the participants allowing them to avail of this opportunity. participants and IST. to join the participant patrols and No. of participants No. of CMT take part in the programme over the CMT’s may also hire cars, from service Participants will be divided into course of the Moot. providers, if they wish to do some 1-99 small international patrols during Alternatively, CMT’s 26 years of age Up to 3 the Moot and will participate in or older are encouraged to assume touring while International Patrols are programme at different locations IST functions during the Moot. taking part in the trail programme around the country for the first half 100-199 Up to 5 of the event (the Trail Programme). CMT’s who are neither part of a CMT’s at the basecamp location are participant patrol nor of the IST will For the second half of the Moot, all free to explore Dublin City during the 200 - 299 participants (and IST) will be located be offered an opportunity to take trail programme via local transport Up to 7 part in a CMT/IST trail programme at the basecamp in Malahide Castle. systems. for a number of days. CMT who are 300 - 399 Up to 9 While the CMT are key to planning over 26 or who are not participating In view of the age range of the and establishing the contingent, as participants will be accommodated they may find that they have a very at the IST campsite at the Basecamp participants and the limited function of 400 or more Up to 10 limited function in relation to their location in Malahide Castle, Dublin. CMT’s during the Moot, the following restrictions apply to the number of leaders in the CMT: Two Contingent Leaders meetings/visits will be arranged for July 2019 and July 2020 to allow contingent leaders to see venues first hand, get current up to date information and plan their contingents travel to the Moot and pre and post moot programmes if required. Detailed information will be supplied to Contingent Leaders when available. World Scout Moot Fee structure The cost of the Moot are per Country The Moot fee covers the cost of the Moot The Moot contingent support team will help dining shelters, tables, cooking equipment, group rate (A,B,C,D) designated by event from the opening ceremony on the 19th in arranging and making suggestions for basic first aid equipment.