1 KERALA FEEDS LTD. (A Govt. of Kerala Undertaking) Kallettumkara, Thrissur Dist. Pin: 680 683 Phone: 0480-2713550 Fax: 0480 - 2720194, E-mail: [email protected] Website: www.keralafeeds.com No.KFL/381/98/OT-192 October 14, 2019 TENDER FOR SUPPLY OF CALENDARS Sealed competitive tenders are invited for the supply of the following items from established printers. Item Requirement Tender Form E.M.D. Amount (approx.) Fee Multicolour Calendars 25,000 nos. Rs. 1500/- Rs.3000/- The complete details along with the prescribed tender form can be down loaded from our website www.keralafeeds.com . The bidders are requested to remit the cost of the tender form charges together with the other documents. Tenders which are not accompanied by tender form charges will be rejected. Last date of submission of Technical and Price Bids :11.00AM on 30/10/2019 Date & time of opening of Technical Bid :11.30AM on 30/10/2019 Kerala Feeds Ltd reserves the right to accept or reject any or all offers without assigning any reason whatsoever. Sd/- MANAGING DIRECTOR TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 2 DECLARATION To The Managing Director, Kerala Feeds Limited, Kallettumkara, Thrissur District. Sir, Ref: Tender No. KFL/381/98/OT-192 Dated October 14,2019 We hereby submit tender to supply the items referred to and described in the attached schedule in accordance with the terms and conditions listed in the tender, at the rates quoted in the schedule. *I/We am/are remitting the required amount as Earnest Money Deposit. Thanking you, Yours faithfully, Signature: ..................................................... Name&Address: ...................................................... ...................................................... ...................................................... ...................................................... Date: * Strike out whichever is not applicable. TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 3 KFL/381/98/OT-192 October 14,2019 TENDER FOR SUPPLY OF CALENDARS Terms & Conditions 1.Items, Specification & Quantity :- Multi Colour Calendars : 25000 nos. The item specification is given in Annexure. All bidders are advised to study the specification and quote accordingly. It is also advised to verify the specimen samples available with KFL Quantity mentioned above is approximate requirement. The successful bidders are liable to supply the items against the actual requirement, which will be intimated before the starting of printing work. 2.The Bidder:- The bidder should be the original printer who is having his own printing facility. Proof in this regard including certificate of incorporation / registration and self declaration has to be provided. 3.Delivery of Tender:- Tenders are to be sent in a sealed cover superscribing “ Tender No. KFL/381/98/OT-192 dated 14/10/2019 for the supply of Calendars” addressed to the Managing Director, Kerala Feeds Ltd, Kallettumkara, Thrissur Dist, Kerala, Pin-680683. Tenders should be free from corrections and erasures. 4.Last Date for receipt of tender:- Tenders must reach the office of the Managing Director not later than 11.00 Hours on 30/10/19. TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 4 5.Acceptance of Tenders :- The company reserves the right to reject any or all tenders without assigning any reasons. The decision of the Company in this regard shall be final and binding on all tenderers. Late Tenders, conditional tenders, tenders without Earnest Money Deposit are liable to be rejected. 6.Opening of the Tenders.:- Tenderers are at liberty to be present at the time of opening of the tender. 7.Validity period:- In consideration of the company issuing the tender form to the tenderer and permitting him to submit his tender, the tenderer shall keep their tender open for acceptance by the company for a period of 45 days from the date of opening of the tender/price bid. The tenderer shall not withdraw or modify his tender or any terms and conditions thereof before expiry of the above period. Any withdrawal or modification made within the above period shall constitute a breach of the contract and the tenderer shall be liable to pay damages and/or losses suffered by the company in consequence thereof. He shall , in addition forfeit to the company EMD submitted. 8. Quoted Rate:- 1) The rates should be inclusive of all taxes(including GST), duties, freight, insurance, loading /unloading charges and other incidental charges .The rates quoted shall be FOR delivery at our Plant (including Atti coolly and mari coolly etc). 2) The rate quoted shall be firm for the entire period of the contract and till completion of the entire supply as per the contract. 3) Tenderers are requested to write the quoted rates in figures as well as in words. 4) Price shall be quoted only in Indian Rupees. 9. Experience:- The bidder / principals should have at least three years experience in the relevant field. Documents to support the same such as purchase orders, experience certificates etc. from reputed Govt. Firms / Semi-Govt. Undertakings/ Corporates has to be provided along with the tender TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 5 document. Copies of work orders/experience certificates should prove that the printer is having experience at least during past 3 years and for supplying a minimum quantity of 25,000 nos. of calendars. A detailed customer list (indicating address, phone number etc. ) especially of the customers in Kerala also has to be provided. 10.Tender Form Fee:- The tender shall be accompanied by Tender Form Fee of Rs.1500/- which is inclusive of GST against calendars. This amount can be submitted in the form of Demand Draft payable in favour of the company at Thrissur / Irinjalakuda / Chalakudy. Tender form fee will not be returned. 11 .Earnest Money Deposit/ Security Deposit:- The tender shall be accompanied by EMD of Rs. 3000/- in case of Calendars. The EMD can be submitted in the form of Demand Draft payable in favour of the Managing Director, Kerala Feeds Ltd. payable at Chalakudy/Irinjalakuda/Thrissur. EMD shall not carry any interest and returned to the tenderer, if his tender is not accepted, provided it is not forfeited, after finalization of the tender. The EMD of the successful tenderer shall be retained towards security deposit. Total Security Deposit amount to be furnished by the successful bidder will be 5% of the total ordered value . Security Deposit should be furnished within 15 days after the awarding of the order. The Security Deposit of successful tenderer will be refunded after Two Months of final delivery, provided it is not adjusted toward amounts due to the Company/ forfeited by the Company. Any amount due to the Company shall be recoverable from the Security Deposit and the decision of the Company, in this regard shall be final and binding on the successful tenderer. 12.Samples:- Tenderers are requested to submit samples as given below: 1) Sample of specimen paper against Annexure in the given dimension. 2) Samples of similar work done for reputed firms in recent years (min. 3 nos.) The samples must reach the office along with the technical bid. Technical bids without Sample are liable to be rejected. TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 6 13.Documents:- The bidders have to submit document as specified in the Enclosure part of this tender, failing which may invite disqualification. 14. Award of Contract:- KFL has the right to award the order for entire quantity or partial quantity to successful bidders based on the merit. Also has the right for not to consider the items for award of contract, if offer is not feasible. 15. Assignment and sub - letting :- The successful tenderer shall not assign or sub-let the contract or any part there of or any benefit or interest therein or there under without the written consent of the company. 16 . Delivery:- The successful tenderer should complete the supply of entire ordered quantity within 30 days after getting the work order/ art works. It should be delivered at our Offices located at Kallettumkara/ Karunagappally/ Thiruvananthapuram. KFL would have right to take appropriate action, including cancellation of contract, against delayed delivery 17.Quality of Materials :- 1.The material specification is given in Annexure. All bidders are advised to study the material specification and quote for the item required. (If required specimen samples are available at KFL for verification) 2.The company reserves the right to reject the materials supplied, if it is not in accordance with the sample approved or as per the given specification. The successful bidders shall at his cost take back the rejected materials within 15 days of rejection of the materials. In case the rejected materials are not removed with in the time allowed , the Company reserves the right to dispose it off at the risk and cost of the successful tenderer. 3.The company also reserves the right to terminate the contract , in case the supplies are not in accordance with the order. In such circumstances the company may procure the item from some other source at the risk TENDER FOR SUPPLY OF Calendars Seal & Signature of the bidder ::: 7 and cost of the successful tenderer. 4.Not withstanding the above the company may accept materials which are not in accordance with the specification at a reduced rate ( in case the quality problems is minor). Hence decision of the company in this regard shall be final. 18. Insurance:- The goods supplied under the contract shall be fully insured against loss or damage incidental to manufacture or acquisition, transportation, storage, erection and commissioning wherever applicable. 19. Payment terms:- a)80% of the supply value shall be released within a week on receipt of items in satisfactory condition at our stores. b)20 % of the value shall be released within 30 days of completion of entire quantity.