Thank you! NCURA Region III wishes to thank our sponsors for their support! Corporate - Gold Level Corporate – Bronze Level Institutional 2 Program Committee Chair Jill Frazier Tincher, University of Miami Cynthia Hope, The University of Alabama Danielle McElwain, University of South Carolina Robyn Remotigue, Mississippi State University Riddick Smiley, East Carolina University Greg Thompson, Florida State University Mo Valentine, University of Arkansas for Medical Sciences Maria Valero-Martinez, University of Miami Michelle Vazin, Vanderbilt University Jeanne Ware, New College of Florida “Somewhere, something incredible is waiting to be known.” Carl Sagan 3 Welcome to NCURA Region III’s 2009 Meeting TABLE OF CONTENTS Page # Agenda 5 Sunday Schedule 8 Monday Schedule 14 Tuesday Schedule 22 Wednesday Schedule 32 Regional Committees 33 Hotel Maps 37 Program At-a-Glance 39 4 Agenda Tuesday, May 5, 2009 Continental Breakfast 7:30am – 9:00am Sunday, May 3, 2009 Morning Concurrent Sessions & Discussion Groups Registration 7:00am - 5:30pm 9:00am - 10:15am Continental Breakfast 7:00am - 8:30am Morning Break 10:15am - 10:30am Full-day Workshops Late Morning Concurrent Sessions 8:30am - 5:00pm & Discussion Groups Morning Workshops 10:30am - 11:45am 8:30am - 12:00pm Lunch 12:00pm - 1:00pm Morning Break 10:00am - 10:15am Afternoon Concurrent Sessions Lunch 12:00pm - 1:00pm 1:30pm - 2:45pm (Workshop participants only) Afternoon Break 2:45pm - 3:00pm Afternoon Workshops Late Afternoon Concurrent Sessions 1:30pm - 5:00pm & Discussion Groups Afternoon Break 3:00pm – 3:15pm 3:15pm – 4:30pm Orientation For Newcomers 5:15pm – 6:00pm Dinner/Party Welcome Reception 6:00pm - 10:00pm 6:00pm - 7:00pm Poker Run for Fun Hospitality Suite Open 6:00pm – 10:00pm 8:00pm – 12:00am Hospitality Suite Open 8:00pm – 12:00am Monday, May 4, 2009 Continental Breakfast 7:30am - 9:00am Welcome and Keynote Address Wednesday, May 6, 2009 9:00am - 10:30am Breakfast & Regional Business Morning Break 10:30am - 10:45am Meeting Morning Concurrent Sessions 8:30am – 10:00am 10:45am - 12:00pm Panel Discussion Lunch 12:00pm - 1:00pm 10:15am – 11:30am Afternoon Concurrent Sessions & Adjourn 11:45am Discussion Groups 1:30pm - 2:45pm Afternoon Break 2:45pm - 3:00pm Late Afternoon Concurrent Sessions 3:15pm – 4:30pm Hospitality Suite Open 5 8:00pm – 12:00am Agenda Hospitality Suite Activities Meet new and existing colleagues and have some fun! The suite will be open Sunday through Tuesday, 8:00 p.m. – 12:00 a.m. Ambassador Suite, 6th Floor Main Building School Spirit! Sunday, May 3, 2009 Caps, t-shirts, sweats, etc.… Represent your school Wanna Play? Monday, May 4, 2009 Board games & card games Cinco de Mayo! Tuesday, May 5, 2009 How low can you go? Special thanks and appreciation to our Hospitality Suite Sponsor, American Appraisal 6 Thank you Volunteers! The 2009 Region III Meeting could not have occurred without the 2009 Program Committee, the Regional Officers, Regional Committees, the workshop faculty, concurrent session speakers, discussion group leaders, moderators and the countless volunteers who have assisted with registration desk, audio visual assistance, hospitality suite, fundraising, dinner groups, etc. A special thank you to all of you for your contributions!! 7 Sunday, May 3, 2009 Registration 7:00 a.m. - 5:30 p.m. Registration Desk Continental Breakfast 7:00 a.m. - 8:30 a.m. St. Andrews Ballroom Full-day Workshops 8:30 a.m. - 5:00 p.m. Morning Workshops 8:30 a.m. - 12:00 p.m. Morning Break 10:00 a.m. - 10:15 a.m. St. Andrews Ballroom Foyer Lunch 12:00 p.m. - 1:00 p.m. St. Andrews Ballroom Afternoon Workshops 1:30 p.m. - 5:00 p.m. Afternoon Break 3:00 p.m. – 3:15 p.m. St. Andrews Ballroom Foyer 8 Workshops Sunday, May 3, 2009 8:30 a.m. – 5:00 p.m. Full-Day Workshops W1 “Increasing Transfer in Training: Successful Approaches to Training for Research Administrators” Location: St. Andrews Ballroom I Presenters: Sam Gannon, Manager, Education & Training, Vanderbilt University Medical Center In this full day train the trainer workshop participants will become knowledgeable about adult learning styles and discuss the barriers to transfer in research administrator education and training programs and how to overcome them. The workshop will introduce and demonstrate strategies to engage faculty, students and staff members in training and how to measure effectiveness. Participants will learn to use the Understanding by Design methodology in approaching their training classes and will be given some general design guidelines for PowerPoint and materials/handouts. Bring materials from a current class or one you're planning so that we may workshop it in the afternoon and you can return to work with a new class that's ready for success. W2 “Introduction to Pre-Award” Location: St. Andrews Ballroom II Presenters: Robyn Remotigue, Assistant Director, Mississippi State University, Charles Patterson, Associate Vice President for Research, Georgia Southern University and Kacey Strickland, Director, Office of Regulatory Compliance of Mississippi State University This workshop will provide a broad overview of various topics that involve fundamental pre-award activities in sponsored projects administration, designed for anyone new to research administration or for those who just need a refresher. This session will cover the many diverse responsibilities of pre-award administration, including rules, regulations and agreements; research integrity and compliance; electronic research administration; office models and organization; proposal development, review and submission; monitoring and compliance for research subjects; hot topics in research administration and more. Come prepared to interact, learn and share your experiences in an enjoyable setting! 9 Workshops Sunday, May 3, 2009 8:30 a.m. – 12:00 p.m. Morning Workshops W3 “The Complete Award Administrator: A-21, A-110, A-133 and Good Coffee” Location: St. Andrews Ballroom V Presenters: Cynthia White, Director, Office of Sponsored Programs, Belmont University Why do some proposals specialist and department administrators seem to make fewer errors and prevent more problems than their colleagues? Despite tea drinkers and other outliers, research indicates that high quality coffee is a significant factor. However, there is also strong evidence suggesting that a mastery of applicable OMB Circulars gives a research administration professional a grasp of the big picture, e.g., the regulatory framework undergirding the entire grant lifecycle. Understanding how each phase of the grant cycle relates to the next empowers award administrators to foresee and prevent future problems for themselves, PIs and their administrative colleagues. This session will review the parts of the circulars which are particularly helpful to pre-award and departmental staff with the goal of decreasing unreported program income, unidentified cost sharing, disguised vendor contracts and stuffed crust pizza in proposal budgets. This information is also useful to the post award administrator with no clue what those non-financial folks are drinking that would keep them from identifying such glaring potential problems. With fewer problems to untangle, fewer disgruntled guests will drink your expensive coffee. In this budget environment that's a great learning outcome. W4 “Negotiating for Mutual Satisfaction” Location: St. Andrews Ballroom VI Presenters: Barbara Gray, Director, Grants and Contracts, Valdosta State University Old style, hard tactic techniques used to negotiate commodity prices, and even the newer "win-win" strategies in which both sides come away from the table with something they can live with, are not the most appropriate approaches to negotiating, whether the negotiation is related to a sponsored project agreement, an issue with a faculty member, a problem in the sponsored programs office, or a conflict with another university office. Principled negotiation can help you establish and manage positive relationships with others. More importantly, negotiating for mutual satisfaction, in which both parties derive greater benefit than either initially thought possible, can help you sustain long-term partnerships that can be applied widely in negotiating for mutual satisfaction, including establishing a professional tone and approach, preparing for and managing the negotiation, and building a bigger "pie" for the parties. Participants will complete several exercises, including a role play negotiation when a university project funded by start-up company goes away. 10 Workshops Sunday, May 3, 2009 1:30 p.m. – 5:00 p.m. Afternoon Workshops W5 “Sub-awards and Monitoring From Writing the Proposals to Project Closeout- How to Manage Risk” Location: St. Andrews Ballroom V Presenters: Rob Roy, Director of Business Operations, Georgia Institute of Technology and Anita McKinney, Contracting Officer, Georgia Institute of Technology One of the fastest growing areas in research administration is inter-institutional collaborations. This workshop will be a guided discussion with participants about sub-awards starting with a look at the National Sub-award Model Agreement Form, progressing through roles and responsibilities, things to keep in mind when writing a proposal, to effective monitoring procedures, and closeouts. The workshop will look at sub-awards and sub-recipient monitoring from a departmental perspective identifying areas of potential risk as well as auditing guidance from various sources including recent audit findings. W6 “Beyond the Fundamentals of Post