South West Sufficiency Project Bi Monthly Update: May COMPLETED Key Milestones On track Gateway 1: PID and Board Gateway 2: Data Gateway 3: Statement TOR Final sign off requirements sign off sign off Gateway 4: Project Groups Kick off Recommendations Nov Dec Jan 21 Feb - Apr May June - Sept Oct Nov – Aug Oct 22 Planning Recommendations Understanding the needs Priorities and data of the young people. requirements identified Statement development Phase 1 Phase 2 Phase 3 Phase 4 Timeline Market Position Statement 19th – 30th On track development LA data analysis 2nd – 6th Provider 21st Provider data data Analysis collection commences 17th BOARD Gateway 2 LA data collection window th data set sign off 16 LA data DEADLINE 23rd Testing of assumptions commences May June July Aug 23rd Analysis published on website 21st LA Data & provider webinar collection commences 14th Providers finalise question set 12th FINAL data set 16th Analysis discussion paper sent to board Project group Provider data collection 30th Provider data window DEADLINE Phase 2: Data Phase 3: Market Position Statement 1st Market Position Statement DRAFT v01 Timeline Board discussion 11th Market Position Statement DRAFT v01 3rd Market Position Statement Paper for project group Authors DRAFT V01 DEADLINE 6th Project groups sign off Market Position Statement 4th Market Position Statement 15th Project Groups Authors DRAFT V02 DEADLINE discuss Market Position 17th Market Position Statement DRAFT v02 Statement sent to ADCS and Sector Led Improvement Group Sept Oct Nov Dec 24th Testing of assumptions DEADLINE 8th Project team to merge 5th Market Position Statement authors into 1 doc DRAFT v02 Deadline 13th GATEWAY Board Market Position Statement 26th th 18 Project groups Market Position statement discuss Market Position FINAL DEADLINE Statement DRAFT v01 Phase 3: Market Position Statement Project Scope Reminder To produce a set of innovative and creative recommendations for new ways of delivering services including partnership working. Our current priority is the collection of data. We will not be looking for solutions at this stage however, we are starting to collect best practice and ideas to support the delivery of phase 3 (market position statement) and phase 4 (recommendations). New Schedule for Project Group Meetings 17-May 14-Jun 12-Jul 16-Aug 13-Sep 18-Oct 15-Nov 06-Dec Local Providers Local Local Authorities Local Local Authorities Local Local Authorities Authorities Authorities & Authorities & Authorities & Providers Providers Providers The new schedule has been implemented to support the planned agenda items for the project groups and, to ensure that everyone's time is being utilised effectively. Where are we now… Phase 3: Market Position Statement • We reached the 2nd gateway milestone: the data templates for Local Authorities were signed off at the board on the 17th of May. • Data collection window for LA’s 21st May – 16th July. • Data collection window for providers 21st June – 30th July. • Project groups are devising the structure the Market Position Statement structure. • Project groups have assigned representatives to lead on writing sections of the statement. We are working towards… Phase 3: Data Analysis • LA data analysis deadline 30th July • Provider analysis deadline 6th August • Data analysis webinar and will be published on website week beginning 23rd Aug • Testing of assumptions 23rd Aug – 24th Sept • Market Position Statement FINAL 6th December Next Project Meetings Meeting Day Time Project Board (6 weekly) Wednesday 30th June 15:30 – 17:00 Fostering Project Group Friday 11th June 14:00 – 15:30 Residential Project Group Wednesday 16th June 14:00 – 16:00 Special School’s Project Group Thursday 17th June 11:00 – 12:30 Communications This update will now be disseminated every 2 months. Please contact the project team if you would like to add a group to the list below. Dissemination channels for the monthly update Responsible Lead Nationwide Association of Fostering Providers (NAFP) Marie Tucker The Independent Children’s Homes Association (ICHA) Peter Sandiford National Association of Independent Schools and Non-Maintained Special Schools (NASS) Clair Dorer DIALOGUE John Woodhouse South West Frameworks LA representatives on each project group The Association of Directors of Children’s Services (ADCS) Steve Fish Assistant Directors Network Steve Fish/Ann James South West Commissioning Network Ian Tomlinson and Alison Woodiwiss Sector Led Improvement Group Steve Fish/Chris Sivers SEND Delivery Support – Delivering Better Outcomes Together (DBOT) Anthony Webster & Dorothy Hadleigh Local Government Association: Children’s Procurement and Commissioning Network Georgia Rudin South West Sufficiency Project Further Information Background The project is being led by the South Gloucestershire Council. The project received funding for a project manager for two years from the DfE (05 Oct 2020 – 05 Oct 2022 ). LAs have had concerns around the sufficiency of placements for some time with national trends indicating a rising number of children entering care along with other factors including: • Expenditure going up due to the nature and complexity of the children placed. • A lack of local placements to meet the needs of complex young people. • A lack of evidence-based commissioning. • The impact of COVID-19. Authorities Involved 1. South Gloucestershire (Lead) 2. Bath & North East Somerset 3. Bournemouth, Christchurch & Poole 4. Bristol 5. Cornwall 6. Devon 7. Dorset 8. Gloucestershire 9. North Somerset 10. Plymouth 11. Somerset 12. Swindon 13. Wiltshire 14. Torbay Governance Sector Led Improvement Group South West Sufficiency Project Board South West Sufficiency Groups Independent Non- Fostering Residential Maintained Special Schools Objectives The project is two fold; looking at how LA’s can work more efficiently with the independent sector and how LA’s can commission, design and deliver services together. a) To create a whole system approach; creating new models for commissioning that will compliment all existing models and give Local Authorities increased levels of sufficiency. b) Establish new ways of working, to improve partnership working between Local Authorities, Independent providers, and agencies across the South West Region. c) To improve placement sufficiency by placing children in Local high-quality placements at a sustainable cost for the LA’s and the independent sector. Key Deliverables • Produce a needs analysis to include an understanding of the market and aggregation of data to inform equality decisions. • Produce one market position statement for residential, fostering, and non-maintained independent special schools. • Develop recommendations for new ways of delivering services including new ways of partnership/ working across LA’s. Project Board Members Chris Sivers CHAIR & SPONSOR Director of Children, Adults & Health Southglos Gail Rogers Head of Children’s Commissioning Bristol Helen Price Assistant Director Children’s Commissioning and Performance Somerset Mustafa Salih Head-Financial Mgmt. & Business Southglos Carolann James Interim Assistant Director Children’s Support & Safeguarding People & Communities North Somerset Tamsin Cullum Project Manager Southglos Ross Chick Project Lead, Lead Commissioning Manager Southglos Mary-Anne Cosgrove Service Manager Children Looked After & Permanence Swindon Claire Shiels Assistant Director Commissioning and Partnerships Dorset Steve Fish Co-ordinator South West Association of Directors of Children's Services Dorset Angie Andrews Commissioning Service Manager Cornwall Tracey Field Head of Procurement, Contract Management and Commissioning Torbay Iona Payne Head of Children in Care and Young People’s Service Wiltshire Julie Breeze Strategic Commissioner Somerset Wendy Williams Assistant Director for Integrated Children and Families Commissioning Gloucestershire Sarah Langdale Team Manager - Operational and Strategic Commissioning for Children Bournemouth, Christchurch & Poole Hugh Disley Strategic Lead Inclusion and SEND Southglos Fiona Fleming Head of Commissioning Childrens Services Devon Jean Kelly Service Director (CYP and Families) Plymouth Christopher Wilford Director for Education Inclusion and Children’s Safeguarding Bath and North East Somerset Council Fostering Project Group Members Iona Payne CHAIR Head of Children in Care and Young People’s Service Wiltshire Ian Tomlinson DEPUTY CHAIR Commissioning Manager Children’s Placements Bath and North East Somerset Tamsin Cullum Project Manager Southglos Ross Chick Project Lead, Lead Commissioning Manager Southglos Ian Langley Strategic Commissioner Swindon Nick Scribbins Commissioning Manager for Disabled Children, Children’s Services Devon Adrian Wells Interim Senior Commissioner; Children and Families Gloucestershire Amanda Braund Service Lead for Resources North Somerset Emma Crowther Strategic Commissioning Manager Plymouth Laura Argent Placements Manager Access To Resources Team Bournemouth, Christchurch & Poole Jane Mills Commissioning Manager Bristol Ed Kopecky Strategic Commissioner Dorset Kate Chisnall Children’s Commissioning Officer Somerset Julie Goodwin Service Manager Cornwall Gina Powell Team Manager, Placements and Brokerage Team Torbay Nicola Hannaford Service Manager, Corporate Parenting Southglos Independent Fostering Project Group Members Marie Tucker (Project Independent Champion) NAFP National Association Foster providers Adrian Chappell Five Rivers Heather Jackson Fusion Fostering Keith Stopher Swiis Foster care Richard