Special Collections in Performing Arts MUSIC LIBRARY ASSOCIATION ARCHIVES Michelle Smith Performing Arts Library Record Group VI. Notes University of Maryland, College Park, MD Finding Aid by Melissa E. Wertheimer, MLA Archivist, 2018 MUSIC LIBRARY ASSOCIATION ARCHIVES: COLLECTION SUMMARY INFORMATION Finding Aid created with Describing Archives: A Content Standard, 2nd Edition Repository Special Collections in Performing Arts, Michelle Smith Performing Arts Library, Clarice Smith Performing Arts Center, University of Maryland, College Park, MD 20742 Creator Music Library Association Title Music Library Association Archives Date 1931 – 2017 [ongoing] Extent Approximately 300 linear feet of paper records; 5GB of digital materials; sound recordings Languages English with additional documents in French, German, Italian, Portuguese, Russian, and Spanish. Preferred Citation Music Library Association Archives, Special Collections in Performing Arts, University of Maryland, College Park, MD COLLECTION SCOPE & CONTENTS The Music Library Association Archives contains the official records of the Music Library Association (MLA) that document the history, activities, and publications of the organization since its founding in 1931. MLA is the professional association for music libraries and librarianship in the United States with the mission to provide a professional forum for librarians, archivists, and others who support and preserve musical heritage. Formats in the records include manuscripts, financial ledgers, printed publications, sound recordings, oral histories, photographs, scrapbooks, microfilm, realia, born-digital files, musical scores, and artwork. The collection also contains records of select current and former regional chapters, including the Atlantic, Greater New York, Mountain-Plains, and New England Chapters. Records of the California, Midwest, New York State-Ontario, Pacific Northwest, Southeast, and Texas Chapters are housed in repositories within their geographic areas. COLLECTION ARRANGEMENT The Music Library Association Archives is arranged in eight record groups with series and sub-series: I. Board of Directors and Executive Committee; II. Special Officers and Other Elected Officials; III. Committees; IV. Oral Histories; V. National Meetings and Conventions; VI. Notes; VII. Regional Chapters; VIII. MLA Series and Publications. 1 Special Collections in Performing Arts MUSIC LIBRARY ASSOCIATION ARCHIVES Michelle Smith Performing Arts Library Record Group VI. Notes University of Maryland, College Park, MD Finding Aid by Melissa E. Wertheimer, MLA Archivist, 2018 RECORD GROUP VI. NOTES Record Group Inclusive Dates: 1932 – 2016 [ongoing] Record Group Extent: 54.80 linear feet [ongoing] Record Group Description Record Group VI documents the history of Notes as a musicological, artistic, and business enterprise that was and continues to be central to the identity of the Music Library Association. After more than 80 years of publication, the journal has had only 16 editors. MLA first published Notes in 1934 for its members. The first series ran from 1934–1942. The second series began in 1943 and continues as a quarterly, peer-reviewed journal to this day. The first issue of July 1934 describes Notes as “a magazine . of assistance and value to music librarians, and by so doing to help them solve their problems and to serve more ably and readily the growing number of readers who come to music libraries for information and relaxation.” The scope of the journal has evolved since 1934 to serve an international readership with “interesting, informative, and well-written articles in the areas of music librarianship, music bibliography and discography, the music trade, and on certain aspects of music history.”1 The seven series include Correspondence and Subject Files; Editorial Staff Records; Drafts and Proofs; Final Publications; Business Office; Advertising Manager; and Ephemera, Realia, and Publicity Materials. A list of notable correspondents may be found in APPENDIX I, including composers, conductors, performers, musicologists, theorists, critics, and other figures in the arts. Series Outline Series 1: Correspondence and Subject Files Page 5 Sub-Series 1: Notes Correspondence and Subject Files, 1943 – 1965 Page 6 Sub-Series 2: Notes Correspondence and Subject Files, 1944 – 1970 Page 48 Sub-Series 3: Miscellaneous Notes Files Page 71 Series 2: Editorial Staff Records Page 73 Series 3: Drafts and Proofs Page 93 Sub-Series 1: Notes, First and Second Series Page 95 Sub-Series 2: Installment Articles Page 99 Sub-Series 3: Notes Supplement for Members Page 100 Sub-Series 4: Index to Notes, Second Series Page 100 Sub-Series 5: Record Ratings Page 101 Series 4: Final Publications Page 102 Sub-Series 1: Notes, First Series Page 102 Sub-Series 2: Index to Notes, First and Second Series Page 103 Sub-Series 3: Notes Supplement for Members Page 104 Sub-Series 4: Notes, Second Series Page 105 Series 5: Business Office Page 106 Series 6: Advertising Manager Page 107 Series 7: Ephemera, Realia, and Publicity Materials Page 108 Appendix I: Notable Correspondents in Series 1 Page 109 Appendix II: Series 1 Cross-References for Individuals Page 110 Appendix III: Series 1 Cross-References for Institutions Page 122 1 “Notes, the Quarterly Journal of the Music Library Association,” accessed 11 July 2016, https://www.musiclibraryassoc.org/?page=Notes. 2 Special Collections in Performing Arts MUSIC LIBRARY ASSOCIATION ARCHIVES Michelle Smith Performing Arts Library Record Group VI. Notes University of Maryland, College Park, MD Finding Aid by Melissa E. Wertheimer, MLA Archivist, 2018 Historical Notes The first series of Notes, 15 issues, was a joint printing effort among MLA member libraries. Notes was mimeographed by Sibley Music Library at the Eastman School of Music, Grosvenor Library, Vassar College Music Library, New York Public Library, Newberry Library, Boston Public Library, and Columbia University Libraries. The third issue of Notes was the first to include contributed articles written by members; May de Forest Payne and Albert Riemenschneider both submitted articles about the music of J.S. Bach. As the contents and responsibilities of Notes grew, editorship was not possible as a solitary effort. Editor Charles Warren Fox worked with two editorial boards during his tenure from 1941 – 1942. The 1941 Editorial Board included Margaret M. Mott, Associate Editor; Louise Chapman; and Glen Haydon. Mott and Chapman remained on the 1942 Editorial Board and Richard S. Hill replaced Glen Haydon. Richard S. Hill became the third editor of Notes with his launch of the second series in November 1943. He was the longest serving editor of the journal (1943 – 1960) and even paid for its publication from his personal funds when MLA experienced financial hardship. In his will, he left funds to MLA to cover lingering Notes expenses. In an Editor’s Note to his first issue, Hill describes what makes the second series different from the first, from the printing format to the inclusion of paid advertisements. Richard Hill’s undertaking required a staff of assistants like his predecessor Charles Warren Fox. Hill worked closely with William Lichtenwanger, E. Lee Fairley, and Frank C. Campbell. Under Editor Hill, Notes had two tiers of subscribers, MLA members and non-MLA members, as a way to boost income. From 1947 – 1964, Notes also published the Supplement for Members as part of an aggressive campaign to increase circulation and combat rising printing costs. The Supplement for Members included material about MLA chapters, meeting minutes, and member lists. The year 1947 also began the era of Kurtz Myers writing and editing the Index of Record Reviews and Lee Fairley editing the “Publications Received” section. Richard Hill was an early connection between MLA and International Association of Music Libraries (IAML). Hill was president of IAML from 1951 – 1955, and included reports of IAML meetings in Notes. A memorial fund was established by MLA after Hill’s death in 1961. List of Editors: 1934 – Eva Judd O’Meara 1941 – Charles Warren Fox 1943 – Richard S. Hill 1961 – William Lichtenwanger 1963 – Edward N. Waters 1966 – Harold E. Samuel 1971 – Frank C. Campbell 1974 – James W. Pruett (co-editor with Frank C. Campbell) 1975 – James W. Pruett 1977 – William M. McClellan 1987 – Michael Ochs 1992 – Daniel Zager 1997 – Richard Griscom 2000 – Linda Solow Blotner 2004 – James Cassaro 2010 – Jane Gottleib 2015 – Deborah Campana 3 Special Collections in Performing Arts MUSIC LIBRARY ASSOCIATION ARCHIVES Michelle Smith Performing Arts Library Record Group VI. Notes University of Maryland, College Park, MD Finding Aid by Melissa E. Wertheimer, MLA Archivist, 2018 Arrangement Notes Financial Records was originally conceived as Series 2. After re- appraisal in 2015, this series was omitted and the records were arranged with the creators (i.e., Treasurer, Secretary-Treasurer, etc.). Series 2: Financial Records was replaced with Series 2: Editorial Staff Records in 2017. Series 1: Correspondence and Subject Files contains materials related to Series 2: Editorial Staff Records. Records are arranged separately in order to reflect provenance and custodial history. Records in Series 1 were transferred from the Library of Congress in 1982; records in Series 2 are submissions from MLA members to the University of Maryland since 1982. The series are also separate because Series 1 is a closed date range of records and Series 2 includes ongoing accessions. Provenance Records in Series