2011 POPULATION AND HOUSING CENSUS Ministry of Finance and Development Planning 2011 Census Slogan: Palo yame, tsela ya ditlhabololo My count, a guide to developments August 2009 CSO in Collaboration with UNFPA PROJECT DOCUMENT 2011 POPULATION AND HOUSING CENSUS Published by Central Statistics Office Private Bag 0024, Gaborone Telephone: 33671300 Fax: 3952201 E-mail:[email protected] Website: www.cso.gov.bw Contact Unit : Census Secretariat Telephone: 3671300 Ext. 1305 August 2009 COPYRIGHT RESERVED Extracts may be published if source is duly acknowledged i CONTENTS PREFACE .................................................................................................................... 1 LIST OF ABBREVIATIONS AND ACRONYMS ....................................................... 2 EXECUTIVE SUMMARY ........................................................................................... 4 1. BACKGROUND AND JUSTIFICATION ................................................................ 5 1.1 Background of the 2011 Census Taking .............................................................. 5 1.2 Justification ......................................................................................................... 5 1.2.1 Evidence-based decision making, policy-making, planning and administration ....................................................................................................... 5 1.2.2 Research .................................................................................................... 5 1.2.3 Service to stakeholders .............................................................................. 6 1.2.4 Formulation of housing policy and programmes ........................................ 6 1.2.5 Vulnerable population data and their utility ............................................ 6 1.2.6 Diversification in the development sphere .................................................... 6 1.3 Project Development Objectives .......................................................................... 7 1.3.1 Ultimate objective ........................................................................................ 7 1.3.2 Specific objectives ........................................................................................ 7 1.4 Census Project Components ................................................................................ 8 1.5 Resource Mobilisation ....................................................................................... 10 1.5.1 Census Budgeting and Cost Control ............................................................ 10 1.5.2 Project Costs by Component ....................................................................... 10 1.6 Sustainability and Critical Risks ........................................................................ 12 2. STRATEGIES FOR CENSUS PLANNING AND MANAGEMENT ...................... 14 2.1 Census Supervisory Structure ............................................................................ 14 2.1.1 National census supervisory structure ......................................................... 14 2.1.2 Census Central Committee ......................................................................... 14 2.1.3 National Census Advisory Committee ........................................................ 15 2.1.4 Census Communication, Publicity and Advocacy Committee ..................... 15 2.1.5 Census Standing Committee ....................................................................... 15 2.1.6 District Census Committees ........................................................................ 16 2.2 Census Management Structure .......................................................................... 16 2.2.1 The Government Statistician ....................................................................... 18 2.2.2 National Census Coordinator ...................................................................... 18 2.2.3 National Census Secretariat ........................................................................ 18 2.2.4 District Census Offices ............................................................................... 19 2.2.5 Technical Experts ....................................................................................... 19 2.3 Strengthening CSO and National Capacities ...................................................... 19 2.4 Timely Execution .............................................................................................. 19 2.5 Communication, Publicity and Advocacy Strategy ............................................ 19 2.6 Improved Services to Stakeholders .................................................................... 20 2.7 Strategies for Data Analysis and Preparation of Reports .................................... 20 2.8 Strategies for Dissemination of Census Results ................................................. 20 2.9 Resource Mobilisation Strategy ......................................................................... 20 2.10 Capacity Building of CSO ............................................................................... 20 2.11 Possible Constraints ........................................................................................ 21 3. COMMUNICATION, PUBLICITY AND ADVOCACY (CPA) STRATEGY ........ 23 3.1 Communication, Publicity and Advocacy Officer .............................................. 23 3.2 Communication, Publicity and Advocacy Strategies .......................................... 23 ii 3.2.1 Publicity Unit ............................................................................................. 23 Census Slogan ..................................................................................................... 23 3.2.2 Electronic Media ........................................................................................ 24 3.2.3 Print Media ................................................................................................. 24 3.2.4 Educational Programmes ............................................................................ 24 3.2.5 Internet ....................................................................................................... 24 4. CARTOGRAPHY/ MAPPING STRATEGY .......................................................... 26 4.1 Planning the Mapping Exercise ......................................................................... 26 4.1.1 Inventory of Existing Facilities ................................................................... 26 4.1.2 Cartographic Needs Assessment ................................................................. 27 Requirements for the GIS laboratory: .................................................................. 27 4.1.3 Preparation of Relevant Documentation for Mapping ................................. 28 4.1.4 Publicity and Advocacy Campaign for the Cartographic Fieldwork ............ 28 4.2 Mapping Capacity Building ............................................................................... 28 4.2.1 Recruitment of Permanent Staff .................................................................. 28 4.2.2 Recruitment and training of GIS personnel on data capture and map production ........................................................................................................... 28 4.2.3 Recruitment and training of personnel on field mapping ............................. 28 4.2.4 Training on digital image processing .......................................................... 29 4.3 Field Mapping ................................................................................................... 29 4.4 GIS Map Production .......................................................................................... 29 4.5 Partnership with other Institutions ..................................................................... 29 4.6 Map Verification and Call-backs ....................................................................... 30 4.7 Printing, Packaging and Dispatch of Final EA maps .......................................... 30 4.8 GI database development and Production of Thematic Maps ............................. 30 5. DATA COLLECTION STRATEGY ....................................................................... 31 5.1 Design of Census Instruments ........................................................................... 31 5.1.1 Census Questionnaire ................................................................................. 31 5.1.2 Post-Enumeration Survey ........................................................................... 31 5.2 Testing of Census Instruments ........................................................................... 32 5.2.1 Conducting the Pilot Census ....................................................................... 32 5.2.2 Analysis of Pilot Census Results ................................................................. 33 5.3 Printing of Final Census Tools .......................................................................... 33 6. ENUMERATION STRATEGY .......................................................................... 34 6.1 Activities and Responsibilities ........................................................................... 34 6.1.1 Type of enumeration ................................................................................... 34 6.1.2 Method of enumeration ............................................................................... 34 6.1.3 Census reference time ................................................................................