REQUEST FOR PROPOSAL FOR Establishing, Operating and Maintaining LOK SEVA KENDRA at KOTMA in District ANUPPUR Ref Number:5774/PSM/TENDER/2019 Date: 14/11/2019 Issuer:- Secretary, District e-Governance Society, Anuppur,District Office Of The Collector,Kotma Road,Anuppur Madhya Pradesh Phone- 07659-222400 Fax No-: 07659-222401 Model RFP Document for selection of LSK to be used by DeGS Contents Abbreviation ............................................................................................................ 6 Section I: Request for Proposal (RFP) .................................................................... 8 1. Invitation of Bids ................................................................................................. 8 1.1 General ................................................................................................................................. 8 1.2. SCOPE OF WORK ................................................................................................................ 9 1.3. ELIGIBILITY OF BIDDERS AND QUALIFICATION ......................................................... 9 1.4. BRIEF DESCRIPTION OF BIDDING PROCESS ............................................................... 11 1.5. NUMBER OF BIDS AND COSTS THEREOF .................................................................... 12 1.6. SITE VISIT AND VERIFICATION OF INFORMATION ................................................... 13 1.7. CLARIFICATIONS ON RFP DOCUMENT ........................................................................ 13 1.8. AMENDMENT OF RFP DOCUMENT ............................................................................... 14 1.9. VALIDITY OF BIDS ........................................................................................................... 14 1.10. CONFIDENTIALITY ........................................................................................................ 14 1.11. ACKNOWLEDGEMENT BY BIDDER ............................................................................. 15 2. PREPARATION AND SUBMISSION OF BIDS....................................................... 16 2.1. LANGUAGE ........................................................................................................................ 16 2.2. PREPARATION AND SIGNING OF BID........................................................................... 16 2.3. TECHNICAL BIDS AND FINANCIAL BIDS ...................................................................... 16 2.3.1 Technical Bid : ............................................................................................................... 16 2.3.2 Financial Bid .................................................................................................................. 18 2.3.3 Sealing and Marking of Envelopes ............................................................................. 18 2.4. BID DUE DATE .................................................................................................................. 19 2.5. LATE BIDS ......................................................................................................................... 19 2.6. OPENING OF TECHNICAL BIDS ...................................................................................... 19 3. EVALUATION PROCESS ...................................................................................... 19 3. 1 CLARIFICATIONS FROM BIDDERS FOR EVALUATION OF TECHNICAL BIDS ......... 19 3. 2 EVALUATION OF TECHNICAL BIDS .............................................................................. 19 4. SHORT LISTING AND SELECTION OF BIDDER .................................................. 20 4.1. SHORT-LISTING AND NOTIFICATION .......................................................................... 20 4.2. FINANCIAL BIDS ............................................................................................................... 20 4.3. PROPRIETARY DATA ...................................................................................................... 20 Page 2 of 67 Model RFP Document for selection of LSK to be used by DeGS 4.4. CORRESPONDENCE OF THE BIDDER ........................................................................... 21 4.5. RIGHT TO ACCEPT OR REJECT ANY OR ALL THE BIDS ............................................. 21 4.6. BID SECURITY .................................................................................................................. 22 4.7. SELECTION OF BIDDER................................................................................................... 23 4.8. PERFORMANCE SECURITY ............................................................................................. 24 4.9. MISCELLANEOUS ............................................................................................................. 24 Section II. Terms of Reference .............................................................................. 25 1. BACKGROUND .................................................................................................... 25 2. SCOPE OF WORK ................................................................................................ 25 3. OBLIGATIONS OF THE OPERATOR ................................................................... 26 3.1. ESTABLISH LOK SEVA KENDRA .................................................................................... 26 3.2. OPERATING LOK SEVA KENDRA ................................................................................... 28 3.3. MAINTENANCE OF LOK SEVA KENDRA ....................................................................... 31 3.4. GENERAL CONDITIONS ................................................................................................... 32 4. ENSURE SAFE CONDITIONS FOR THE USERS .................................................... 34 5. OBLIGATIONS OF SECRETARY DISTRICT E-GOVERNANCE SOCIETY .............. 34 6. OBLIGATIONS OF PSM Department .................................................................. 36 7. LOK SEVA KENDRA BUILDING ........................................................................... 36 8. GRANT OF RIGHT TO OPERATE ........................................................................ 37 9. IMPOSITION OF PENALTY: ................................................................................ 37 Section III:DATA SHEET FOR ESTABLISHEMENT. OPERATION AND MAINTAINANCE OF LOK SEVA KENDRA ............................................................... 39 Section IV: ANNEXURE ........................................................................................... 42 ANNEXURE I: TECHNICAL BID FOR ESTABLISHMENT, OPERATION AND MAINTAINANCE OF LOK SEVA KENDRA ............................................................... 42 ANNEXURE II: INFORMATION OF ORGANIZATION .............................................. 44 ANNEXURE III: UNDERTAKING BY BIDDER ......................................................... 46 ANNEXURE IV: CURRICULUM VITAE ..................................................................... 47 ANNEXURE V: FINANCIAL BID FOR ESTABLISHMENT, OPERATION AND MAINTAINANCE OF LOK SEVA KENDRA ............................................................... 48 ANNEXURE VI: AGREEMENT .................................................................................. 49 Page 3 of 67 Model RFP Document for selection of LSK to be used by DeGS ANNEXUREVII: HARDWARE AND SOFTWARE REQUIREMENTS FOR LOK SEVA KENDRA ................................................................................................................................. 64 ANNEXURE VIII: JURISDICTION OF LOK SEVA KENDRA ............................................... 65 Page 4 of 67 Model RFP Document for selection of LSK to be used by DeGS Page 5 of 67 Model RFP Document for selection of LSK to be used by DeGS Abbreviation DeGS District eGovernance Society DPSM Department of Public Service Management LSK Lok Seva Kendra RFP Request for Proposal VGF Viability Gap Funding Page 6 of 67 Model RFP Document for selection of LSK to be used by DeGS Disclaimer This Request for Proposal (RFP) document is neither an agreement and nor is an offer to the prospective bidders. The purpose of this RFP document is to provide prospective bidders information that may be useful to them in the formulation of their bid for qualification pursuant to this RFP document. The assumptions, assessments, statements and information contained in this RFP document may not be complete, accurate, adequate or correct. Each bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP document and obtain independent advice from appropriate sources. Information provided in this RFP document to the bidders is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. DeGS ANUPPUR accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. DeGS ANUPPUR or its employees or representatives make no representation or warranty and shall have no liability to any bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained