CITY COUNCIL MEETING & WORK SESSION TUESDAY, FEBRUARY 11, 2014 6:15 PM COUNCIL CHAMBERS WORK SESSION – 6:15 PM 1. Presentation/Discussion Green Steps Program CITY COUNCIL MEETING – 7:00 PM CALL TO ORDER ____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel APPROVAL OF AGENDA APPROVAL OF MINUTES PRESENTATIONS REPORTS FROM THE MAYOR AND COUNCILMEMBERS CONSENT AGENDA Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2) minutes. Agenda items below are approved by one motion unless a Council member requests separate action. All items approved by majority vote unless noted. 1. Motion – Review of City Disbursements 2. Motion – Approve Board/Commission & Council Appointments 3. Resolution 2014-019 – Approve Final Payment for Maple Street/Vets Park 4. Resolution 2014-020 – Accept 2013 Gifts to the City 5. Motion – Approve Request For Proposal Process for Legal Services 6. Motion – Approve Cleaning of City Trails in the Winter OPEN PUBLIC COMMENTS Persons may take one opportunity to address the council for three (3) minutes on a topic not on the agenda. No notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the question in writing to the recording secretary. Questions must include name, address and phone number. REGULAR AGENDA Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak may be asked to: Speak only once for no more than two (2) minutes on the topic unless the speaker is addressed by the council; To identify your relationship to the topic (interested citizens included); To have a spokesperson or two for your group to present your comments. 7. Motion – Endorse Concepts for Mayor’s Youth Initiatives 8. Resolution 2014-018 – Tiger Trail Project Direction 9. Resolution 2014-021 – Approve 2013 Budget Amendments 10. Motion – Approve Acquisition of Tax Forfeited Property by HRA 11. Ordinance No. 956 – First Reading of Stormwater Ordinance Amendments 12. Information – Update on Police Building Project 13. Motion – Approve 2014 Council Rules of Business 14. Discussion – 2014 Work Plan & Priorities ADMINISTRATORS UPDATE ADJOURN Note: The City Council may take a five minute break during the meeting. Note: All regular City Council meetings end at 10:00 pm unless a 5/7 majority of the City Council vote to extend the time. SPECIAL NEEDS: If you require special services to attend or participate in a public meeting, please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at [email protected]. TDD users can call (507) 645-3030. Please call 24 hours before the meeting, if possible. Meeting: City Council Meeting Date: January 21, 2014 Location: Council Chambers Start Time: 7:00 p.m. Adjourn Time: 10:18 p.m. Members Present: Mayor Dana Graham, Council Members David DeLong, David Ludescher, Suzie Nakasian, Jessica Peterson White, Rhonda Pownell, and Erica Zweifel Members Absent: None Others present: Cindy Nelson, Noah Cashman, Jon Denison, David Hvistendahl, Laurie Hoheisel, CC Linstroth, Don McGee, Victor Summa, Northfield Firefighters, Northfield Patrol Officers and Sergeants, Karen Mangold, Police Chief Monte Nelson, Public Works Director/City Engineer Joe Stapf, Community Development Coordinator Michele Merxbauer, Community Planning & Development Director Chris Heineman, Finance Director Melanie Schlomann, City Clerk Deb Little, City Administrator Tim Madigan, Northfield News and other interested citizens. Item Discussion/Conclusions Action Call to Order At 7:00 p.m. Mayor Graham called the meeting to order. A roll call was taken of members present and a quorum was declared. Approval of Agenda Mayor Graham noted the items on the green sheet. A motion was made by C. Pownell and Council members moved #4, #6, & #12 from the consent seconded by C. Nakasian to approve the agenda to the regular agenda. agenda as amended for January 21, 2014. All in favor. Motion carried. Approval of Minutes A motion was made by C. Pownell and seconded by C. Nakasian to approve the City Council meeting minutes for January 7, 2014. All in favor. Motion carried. Presentation Oath of Office City Clerk Little swore in Police Chief Monte Nelson and Firefighters Steve Noreen, Justin Raabolle, Samuel Severtsgaard, Chad VanZuilen. Reports From Council Members C. Nakasian – Reported on the Climate Summit and the Martin Luther King celebration. C. Peterson White – None. C. DeLong – None. C. Zweifel – Attended Climate Summit. Noted that NorthfieldSustainability.org has information. Reported on the HRA meeting. C. Ludescher – None. C. Pownell – Reported on the last two Planning Commission meetings. Participated in a LMC Webinar regarding Council Member roles. Reported on the LMC Board meeting. Noted that she is also attending Library Board meetings. Mayor Graham – Attended Mayor’s Youth Council meeting. Presented Living Treasure Award at Arts & Culture meeting. Attended Fire JPA meeting. Page 1 – January 21, 2014 City Council Minutes Item Discussion/Conclusions Action Consent Agenda Approval of Consent City Administrator Madigan introduced the items on the A motion was made by C. Pownell and Agenda consent agenda. seconded by C. Peterson White to APPROVE THE CONSENT AGENDA. All in favor. Motion carried. Motion M2014- 010 Approve Disbursements totaling $685,811.84 Disbursements Motion M2014-011 The Northfield City Council hereby approves the Board/Commission following appointments: Appointments Ashley Tabery appointed to the Environmental Quality Commission to fill a vacancy for a term ending December 31, 2015. Jayne Hager Dee appointed to the Housing and Redevelopment Authority for a five-year term ending December 31, 2018. Jon Denison reappointed to the Library Board for a three-year term ending December 31, 2016. Valerie Enfiejian-Hoekstra appointed to the Park and Recreation Advisory Board for a three-year term ending December 31, 2016. Resolution 2014-010 Adopt schedule for City Council meetings. 2014 Meeting Schedule Motion M2014-012 The Northfield City Council approves the Consultant Link Center Contract Service Contract with Growing Up Healthy and Healthy Community Initiative for the Link Center. Resolution 2014-013 Establish the Hauberg Park Fund Hauberg Park Fund Resolution 2014-014 Establish the Arts and Culture Fund Arts & Culture Fund Motion M2014-013 The Northfield City Council hereby approves a St. Dominic School temporary on-sale intoxicating liquor license for St. Temporary Liquor Dominic School for an event to be held at 216 Spring License Street North on February 22, 2014 subject to successful completion of background checks. Resolution 2014-015 Approve Submission of MnDOT Landscaping Garden Club Partnership Grant Application Landscape Grant Application Resolution 2014-016 Adopting and Certifying Unpaid Charges to Taxes Certify Delinquent Payable 2014 Charges Public Comments Open Public Don McGee, 710 Highland Ave., spoke regarding Comments Martin Luther King. Read poem written by Victor Summa that Martin Luther King had put in the archives. Victor Summa, 812 St. Olaf Ave., spoke regarding Martin Luther King and other important figures in history. Regular Agenda Resolution 2014-001 City Administrator Madigan introduced this item. A motion was made by C. Nakasian and seconded by C. Pownell to APPROVE RESOLUTION 2014-001 – APPROVING CONTRIBUTION OF CITY FUNDS TO Page 2 – January 21, 2014 City Council Minutes Item Discussion/Conclusions Action THE YMCA FOR A SIDEWALK/TRAIL. Yes votes: C. Nakasian, C. Pownell, C. Zweifel. No votes: C. DeLong, C. Ludescher, C. Peterson White and Mayor Graham. Vote is 3-4. Motion failed. Discussion Planning & Community Development Director None. 219 Water Street Heineman introduced this item and answered questions posed by the Council. Council members discussed demolition of the property, moving the trash enclosure, possible future use and possibly issuing an RFP in the future for the property. Motion M2014-014 Planning & Community Development Director A motion (M2014-014) was made by C. 303/305 Water Street Heineman introduced this item and answered questions DeLong and seconded by C. Nakasian posed by the Council. City Administrator Madigan that THE COUNCIL DIRECTS STAFF answered questions posed by the Council. TO WORK ON PROPOSED OPTION 5 IN PREPARING A DEVELOPMENT Developer David Hvistendahl reviewed the proposal and AGREEMENT FOR FUTURE COUNCIL asked Council to support the development proposal. CONSIDERATION AND THE STREET DESIGN ISSUES REVIEWED BY THE HPC TO BE BROUGHT BACK TO THE CITY COUNCIL WITH THE DEVELOPMENT AGREEMENT. A motion was made by C. Pownell and seconded by C. Peterson White to AMEND THE MOTION TO HAVE THE HPC LOOK AT THE EXTERIOR PORTION OF THE PROJECT AS A WHOLE. Yes votes: C. DeLong, C. Ludescher, C. Nakasian, C. Peterson White, C. Pownell, C. Zweifel. No votes: Mayor Graham. Vote is 6-1. Motion carried. Vote on Motion (M2014-014) as amended that THE COUNCIL DIRECTS STAFF TO WORK ON PROPOSED OPTION 5 IN PREPARING A DEVELOPMENT AGREEMENT FOR FUTURE COUNCIL CONSIDERATION AND THE EXTERIOR PORTION OF THE PROJECT AS A WHOLE REVIEWED BY THE HPC TO BE BROUGHT BACK TO THE CITY COUNCIL WITH THE DEVELOPMENT AGREEMENT. All in favor. Motion carried. Resolution 2014-018 Public Works Director/City Engineer Stapf introduced A motion was made by C. Zweifel and Revision of Tiger this item and answered questions posed by the Council. seconded by C. Peterson White to Trail Plans & Specs APPROVE RESOLUTION 2014-018 – Noah Cashman, Northfield, asked council to vote against SELECTING ALIGNMENT the resolution and start over by redoing the application ALTERNATIVE NO 1 AND DIRECTING and agreement before proceeding.